Karen Smith
Clarence,NY
Summary
Task Oriented Administrative Assistant/Clerk with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Strong with numbers.
Overview
40
40
years of professional experience
Work History
Administrative Assistant
Don George's Sports Center, Inc.
Clarence, New York
06.1982 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word & Excel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Processed invoices and expenses to facilitate on-time payment.
- Coordinated bookkeeping activities for accountant using Quickbooks, hard journals, and Excel Spreadsheets.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Recorded expenses and maintained accounting records.
- Managed accounts payable and receivable.
Teacher's Aide, UPK
Edukids/Williamsville School District Classroom
Williamsville, NY
11.2014 - 06.2019
- Assisted teachers with supervision and care of group of [Number] children.
- Prepared teaching materials and set up learning activities for lead teacher.
- Assisted and mentored students in groups by reviewing lesson teachings and leading educational activities.
- Maximized receptive learning by educating students using hands-on instructional techniques.
- Took daily attendance, notifying classroom teacher immediately of student absences.
- Monitored students on field trips, handling roll call and group movement to keep youths safe in public settings.
- Completed daily reports, meal count sheets and attendance logs.
- Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
- Promoted physical, mental and social development using classroom games and activities.
- Supported student learning objectives through personalized and small group assistance.
- Set up visual aids, equipment and classroom displays to support teacher's lesson delivery.
- Distributed learning materials such as worksheets, textbooks and supplemental activities.
- Delivered personalized educational, behavioral and emotional support to individual students to enable positive learning outcomes.
Independent Sales Representative
Avon Products
Clarence, NY
06.1998 - 01.2016
- Created and deployed successful marketing collateral to highlight offerings and engage customers at appointments, trade shows and networking events.
- Identified new customers by attending trade-shows, networking and performing cold-calls.
- Employed variety of sales practices to accommodate each customer's individual needs.
- Managed end-to-end management of transactions, financial records, and support.
- Evaluated inventory and delivery needs and optimized strategies to meet customer demands.
- Organized inventory to keep samples ready and products within optimal levels to support target customer levels.
- Used AVON Official representative website to develop and conduct presentations of company's products and services to current and potential clients.
- Used AVON e-Office and website to maintain customer account and sales records.
Insurance Data Entry Clerk
The Northwoods Corp.
Williamsville, NY
09.2009 - 05.2010
- Completed data entry tasks with accuracy and efficiency.
- Scanned documents and saved in database to keep records of essential organizational information.
- Compiled data and reviewed information for accuracy prior to input.
- Sorted documents and maintained organized filing process.
- Organized, sorted and checked input data against original documents.
- Located and corrected data entry errors and reported to management.
- Reviewed and updated client correspondence files and database information to maintain accurate records.
- Identified data entry errors and reported to necessary departments.
- Added documents to file records and created new records to support filing needs.
- Maintained ongoing communication with relevant departments to confirm accurate data delivery.
- Obtained scanned records and uploaded into database.
- Monitored database updates and verified for correctness.
Education
Bachelor of Science - Mathematics
SUNY College At Brockport
Brockport, NY05.1986
Skills
- Multitasking and Time Management
- Multi-Line Telephone Systems
- Confidentiality and Data Protection
- Computers and Office Technology Experience
- Excel Spreadsheets
- Inventory System
- Cash Deposit Preparation
- Invoice Processing
- Cash Drawer Management
- Administrative and Clerical Support
- Office Supplies and Inventory
- AR/AP
Hobbies: Genealogical Research
Avid interest in personal genealogical research.
Timeline
Teacher's Aide, UPK
Edukids/Williamsville School District Classroom
11.2014 - 06.2019
Insurance Data Entry Clerk
The Northwoods Corp.
09.2009 - 05.2010
Independent Sales Representative
Avon Products
06.1998 - 01.2016
Administrative Assistant
Don George's Sports Center, Inc.
06.1982 - Current
Bachelor of Science - Mathematics
SUNY College At Brockport
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