Karen Williams
Temple
Summary
Experienced accounts payable manager bringing several years' experience overseeing all facets of accounts payable functions. Expert in overseeing daily operations, including invoice processing, vendor relationships, expense reporting and team leadership. Successful in improving workflow and efficiency by reallocating functions based on staff strengths. Accomplished Accounts Payable Manager with a track record of managing high-volume invoice processing and leading teams. Committed to maintaining accuracy in financial operations and fostering strong vendor partnerships to drive organizational success.
Overview
21
21
years of professional experience
Work History
Accounts Payable Manager
EyeSouth Partners
Atlanta
09.2022 - Current
- Manage daily accounts payable processes for a physician service organization, as the management services organization.
- Ensure prompt and accurate ACH, check, integrated payables, credit card, and bank draft payments.
- Reconcile monthly with our top 8 vendors that make up 85% of the vendor spend.
- Process rent monthly payments for 40 practices, representing 230 locations.
- Perform weekly check deposits for incoming checks.
- Work with a third-party vendor on the escheatment process for outstanding checks.
- Process weekly patient refunds, study refunds, and insurance refunds.
- Coordinate with Integrations to onboard new practices.
- Maintain open and accurate communication with vendors and C-level managers.
- Manage a staff of twelve.
Accounts Payable Manager
Boys & Girls Clubs of America
Atlanta
10.2013 - 07.2020
- America's largest non-profit organization services America's children throughout the world.
- Oversee the day-to-day operations to ensure timely payments to vendors, including 4,000 clubs throughout the USA and Armed Service Bases located around the world.
- Responsible for the implementation and maintenance of the Accounts Payable module of Serenic, and responsible for maintenance of the Coupa P2P Procurement System.
- Responsible for communication with the P2P vendors and the daily review of the workflow.
- Responsible for P2P system support.
- Process the monthly AP account reconciliation.
- Documented policies and procedures related to Coupa and Serenic.
- Reconcile Coupa to Serenic to ensure all transactions are captured.
- Review and prepare the annual 1099 and 1099R forms for 1099 filing.
- Maintain the recurring expense by ensuring that changes to the schedule are updated.
- Prepare and process monthly and year-end accruals.
- Process AP sub-ledger close monthly and annually.
- Manage a high level of customer service to clients, both outside and within the organization.
- Work closely with upper management on sales and use tax and relocation data collection.
- Process about 3,300 invoices on average monthly.
- Train staff on the operation of the new financial system and procedures.
- Review and reconcile credit card payments monthly.
- Supervise a staff of three.
Accounts Payable Supervisor
McCarter & English, LLP
Newark
06.2007 - 10.2013
- Ensure prompt and accurate payment to vendors and employee reimbursements.
- Oversee fiduciary accounting payments.
- Maintain a high level of customer service to vendors.
- Review and reconcile outstanding checks for all bank accounts.
- Manage the vendor W9 file.
- Analyze the USPTO account monthly.
- Perform online banking tasks.
- Administrator of Metastorm.
- Performed currency conversion on foreign invoices and processed through an online electronic system.
- High volume invoice processing (3,000 to 4,000 invoices monthly via an online electronic system).
- Supervise a staff of six.
Accounts Payable Manager
Lowenstein Sandler PC
Roseland
06.2005 - 06.2007
- Prominent Law Firm, specializing in corporate representation, ensures prompt and accurate payment to vendors and employees' expense reports.
- Monitor, maintain, and reconcile depository account balances.
- Prepare monthly journal entries for depository accounts and cafeteria sales.
- Review vendor statements and contact vendors for any outstanding invoices.
- Review and reconcile outstanding checks for all bank accounts.
- Maintain DCF account activity (Directors' Contribution Fund), director contributions schedule, and director membership schedule.
- Manage high-profile vendor customer service.
- Prepare and write the Accounts Payable Procedure Manual.
- Review 'Positive Pay' online banking daily.
- Process 2,000 invoices monthly.
- Supervise a staff of four.
Education
Accounting
Rutgers University
Newark, NJ06-1998
Skills
- Invoice processing
- Vendor management
- ACH payments
- Staff training
- Communication skills
- Critical thinking
- Time management
- Customer service
- Accounts payable expertise
- Problem solving
- Payment scheduling
- Account reconciliation
- Credit card reconciliation
- Disbursement control
- Electronic payments
- 1099 preparation
Timeline
Accounts Payable Manager
EyeSouth Partners
09.2022 - Current
Accounts Payable Manager
Boys & Girls Clubs of America
10.2013 - 07.2020
Accounts Payable Supervisor
McCarter & English, LLP
06.2007 - 10.2013
Accounts Payable Manager
Lowenstein Sandler PC
06.2005 - 06.2007
Accounting
Rutgers University