Karin Aragon
Executive Assistant/Travel
ALBUQUERQUE,NM
Summary
Dynamic coordinator with extensive experience in orchestrating travel arrangements, logistics, and client services to deliver seamless travel experiences. Proven track record in managing complex itineraries and forging strong partnerships with vendors to optimize service delivery. Skilled in problem-solving and effective communication to address challenges and enhance client satisfaction. Committed to providing exceptional service and ensuring meticulous attention to detail for a stress-free journey.
Overview
21
21
years of professional experience
Work History
H&S Supervisor
Commercial Lifetime
03.2021 - 03.2021
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
Travel Coordinator/
Disney
03.2025 - Current
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
COVID Testing Coordinator
A24
12.2020 - 03.2021
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
Travel Coordinator
Netflix
07.2024 - 02.2025
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Travel Coordinator
Netflix
01.2024 - 07.2024
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
2nd Assistant
Netflix
05.2023 - 12.2023
H&S Manager/Safety Coordinator
Netflix
01.2023 - 05.2023
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
H&S Coordinator
Sony/Netflix
06.2022 - 12.2022
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
H&S Supervisor
Warner Bros.
01.2022 - 06.2022
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
Production Secretary
Remstar
12.2021 - 02.2022
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
COVID Testing Coordinator
Netflix
06.2021 - 11.2021
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
COVID Testing Coordinator
Netflix
06.2021 - 09.2021
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
H&S Manager/COVID Testing Coordinator
Amazon
03.2021 - 06.2021
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
COVID Testing Coordinator/HSM
Warner Bros.
09.2020 - 12.2020
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
Travel Coordinator
Amazon
01.2020 - 10.2020
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Travel Coordinator/ H&S Supervisor
Sony/Amazon
06.2020 - 09.2020
- Ensured regular periodic testing of all cast and crew on films, coordinated with a third party vendor to deliver cost-effective testing at various locations.
- Ensured crew compliance for industry protocols regarding masking, distancing, and disinfection.
- Notified the production, the studio, and local health authorities of any positives and removed them in accordance with union and local laws for later re-testing for return to work.
- Acted in accordance with HIPAA laws regarding patient privacy.
Producer's Assistant/Marketing
Aegean Ent.
09.2017 - 02.2020
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Assistant Production Coordinator
APOC (Netflix)
04.2017 - 09.2017
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Travel Coordinator/APOC
Aegean Entertainment
08.2016 - 04.2017
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Production Secretary
Entertainment One
07.2016 - 08.2016
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Production Secretary
Remstar
03.2016 - 07.2016
- Ensured the electronic distribution of film documents to crew and cast, including call sheets, film notices, and crew lists.
- Coordinated with departments and their respective vendors to order equipment and consumables for filming, along with creating purchasing orders for Accounting.
- Prepared SAG-AFTRA deal memo agreements for cast and directors and ensured they were signed and returned to be filed with production and sent to their respective unions.
- Coordinated lodging, air travel, and ground travel for cast and crew - both international and domestic. Issued travel memos and maintained a live travel grid to keep production and studio informed.
- Managed the production assistants in the office and oversaw the upkeep and food provisions of the office.
- Prepared production documents for the official wrap files for submission to the studios.
Extras Casting Coordinator
01.2005 - 01.2015
Education
B.A. - Marketing/Business
USC
CaliforniaSkills
- Hospitality
- Training and coaching
- Cultural sensitivity
- Itinerary creation
- Marketing
- Vendor negotiation
- International logistics planning
- Client relationship building
- Travel research
- Hotel accommodations
- Executive travel
- Company guidelines and procedures
Personal Information
Willing To Relocate: 1
Extras Casting Coordinator
CA, NM, TX, TN, 2005-2015, Cold-called hundreds of civilians each week to hire them as stand-ins and non-speaking performers in film and television., Updated and maintained a national database of thousands of extras., Created daily lists of all working extras for the assistant directors to check-in on set., Assisted with check-in by verifying I-9 employment documentation and assisting extras in completing their onboarding documents., List of productions available upon request.
Education Certifications
- Marketing/Business B.A., USC California
- Osha 30 Certification
- Covid Safety Certification
Union
I.A.T.S.E. Local 480
Timeline
Travel Coordinator/
Disney
03.2025 - Current
Travel Coordinator
Netflix
07.2024 - 02.2025
Travel Coordinator
Netflix
01.2024 - 07.2024
2nd Assistant
Netflix
05.2023 - 12.2023
H&S Manager/Safety Coordinator
Netflix
01.2023 - 05.2023
H&S Coordinator
Sony/Netflix
06.2022 - 12.2022
H&S Supervisor
Warner Bros.
01.2022 - 06.2022
Production Secretary
Remstar
12.2021 - 02.2022
COVID Testing Coordinator
Netflix
06.2021 - 11.2021
COVID Testing Coordinator
Netflix
06.2021 - 09.2021
H&S Supervisor
Commercial Lifetime
03.2021 - 03.2021
H&S Manager/COVID Testing Coordinator
Amazon
03.2021 - 06.2021
COVID Testing Coordinator
A24
12.2020 - 03.2021
COVID Testing Coordinator/HSM
Warner Bros.
09.2020 - 12.2020
Travel Coordinator/ H&S Supervisor
Sony/Amazon
06.2020 - 09.2020
Travel Coordinator
Amazon
01.2020 - 10.2020
Producer's Assistant/Marketing
Aegean Ent.
09.2017 - 02.2020
Assistant Production Coordinator
APOC (Netflix)
04.2017 - 09.2017
Travel Coordinator/APOC
Aegean Entertainment
08.2016 - 04.2017
Production Secretary
Entertainment One
07.2016 - 08.2016
Production Secretary
Remstar
03.2016 - 07.2016
Extras Casting Coordinator
01.2005 - 01.2015
B.A. - Marketing/Business
USC