Karin Hanson
Cedar Rapids,Iowa
Summary
Experienced and dedicated Administrative Assistant with a friendly demeanor and the ability to handle diverse tasks in various office environments. Skilled in providing clerical and operational support with minimal oversight. Well-versed in managing paperwork and project needs.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Administrative Assistant-Fleet & Facilities Maint.
City of Cedar Rapids
10.2011 - Current
- Provide a variety of administrative/clerical duties for the Fleet Services and Facilities Maintenance Divisions.
- Receive, verify, and process and receipts and invoices.
- Update and maintain department website and intranet pages, documents, and links.
- Prepare and submit Council Agenda items.
- Keep office equipment functional and manage office supplies inventory.
- Manage and edit program data for Facilities Maintenance's work order system; assist with entry and review of work orders and invoices; generate and distribute monthly billings and reports.
- Process construction and payment documents for ADA and CIP projects and contracts.
- Register new vehicles and equipment as needed.
- Managed the assignment of license plates to vehicles and equipment while maintaining and tracking the City's inventory.
Administrative Assistant - Engineering Division
City of Cedar Rapids
03.2002 - 10.2011
- Prepared and submitted Council Agenda items.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Composed, distributed, and filed letters, memos, and other written correspondence as required by staff.
- Kept office equipment functional and managed office supplies inventory.
- Created and disseminated manuals for Capital Improvement Projects.
- Received, sorted, photocopied, and distributed mail, correspondence, and contract/project documents accordingly.
- Answered incoming calls, took messages, and routed correspondence.
- Was involved in a LEAN process to improve the council agenda process.
- Processed excavation permits and grading bonds for contractors.
Police Records Technician
City of Cedar Rapids
06.1994 - 03.2002
- Took crime reports from the public by telephone or in person.
- Provided customer service to citizens requesting information and copies of reports.
- Performed data entry of information for files and records into the I/LEADS or NCIC databases.
- Processed subpoenas, warrants, and other court-related documents.
- Typed, copied, distributed, and filed police reports as well as prepared documents for submission to the County Attorney.
- Searched databases for information needed by patrol or investigative divisions.
- Prepared documents for court appearances.
- Maintained filing systems by organizing and storing paper and electronic documents.
- Transcribed machine-dictated reports from officers or detectives; also performed real-time transcription as needed.
Education
Some College (No Degree) - Accounting And Economics
Hamilton Business College
Cedar Rapids, IA01-1992
Some College (No Degree) - Paralegal
Kirkwood Community College
Cedar Rapids, IA01-1987
High School Diploma -
Jefferson High School
Cedar Rapids06-1986
Skills
- Microsoft Office and Adobe
- Excel spreadsheets
- I/LEADS database
- NCIC certification (prior)
- Micromain Premium database
- Database Management and Data Entry
- Filing and data archiving
- Clerical Support
- Invoice Processing
- Work order billings and reporting
- Proofreading
- Resourceful
Affiliations
- Gardening and food preservation
- Volunteer for Iowa Humane Alliance, lead craft team volunteer.
- Avid crafter and creator
Certification
- NCIC (National Crime Information Center) June 1994
References
References available upon request.
Timeline
Administrative Assistant-Fleet & Facilities Maint.
City of Cedar Rapids
10.2011 - Current
Administrative Assistant - Engineering Division
City of Cedar Rapids
03.2002 - 10.2011
Police Records Technician
City of Cedar Rapids
06.1994 - 03.2002
Some College (No Degree) - Accounting And Economics
Hamilton Business College
Some College (No Degree) - Paralegal
Kirkwood Community College
High School Diploma -
Jefferson High School
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