Karina Shahnazarian
Laguna Niguel,CA
Summary
Professional with strong background in project controls, adept at managing schedules, budgets, and resources to ensure successful project completion. Known for exceptional teamwork and adaptability, effectively responding to changing project needs. Skilled in risk management, cost control, and data analysis, consistently driving impactful results. Reliable team player with focus on achieving objectives and fostering collaborative environments.
Overview
21
21
years of professional experience
Work History
Project Controls Specialist
STV, Inc.
08.2020 - Current
- Cost Estimation and Budgeting – assist in developing project budgets by estimating costs for labor, materials, equipment, and other resources
- Monitor project expenditures against budget allocations and provide regular updates to stakeholders
- Risk Management – identify, assess, and prioritize project risks that could impact schedule, cost, quality
- Develop risk mitigation strategies and contingency plans to minimize the likelihood and impact of potential issues
- Performance Monitoring and Reporting – track project progress against key performance indicators such as schedule variance, cost variance and earned value
- Generate regular status reports and dashboards to communicate project status, trends, and forecasts to stakeholders
- Ensure client and subcontractor reporting requirements are fulfilled as well as per contract terms
- Monitor Accounts Receivable from client and Accounts Payable to subcontractors as per given state prompt payment report requirements
- Change Management – evaluate and assess the impact of proposed changes to project scope, schedule, or budget
- Work with project teams to document change requests, assess implications and obtain necessary approvals before implementing changes
- Prepare subcontract agreements, amendments, insurance waivers, etc
- Document Control – establish and maintain systems for organizing, storing, and retrieving project documentation, including plans, schedules, contracts, and correspondence
- Ensure that project documentation is accurate, up to date and accessible to relevant stakeholders
- Resource Management – coordinate with project managers and functional leads to allocate resources effectively
- Track resource utilization and availability to optimize productivity and avoid bottlenecks
- Training and Support – provide training and support to project team members on project controls processes, tools, and techniques
- Serve as a subject matter expert and mentor to junior staff members as needed
- Continued Improvement – participate in lessons learned sessions and post project reviews to identify areas for improvement and best practices
- Propose enhancements to project controls processes and systems to increase efficiency and effectiveness
- Special Project – take on special projects as requested, demonstrating leadership and problem-solving skills to deliver results within specified timelines
Development Services Assistant
Shorenstein
05.2016 - 11.2019
- Managed and coordinated calendar, processed expense reports, conducted travel arrangements, renewed memberships, put together power point presentations from A to Z
- Planned events (i.e., celebratory, project milestone completion, etc.)
- Coordinated incoming telephone calls, determined priorities and/or referring appropriately
- Prepared and edited correspondence, proposals, flyers, reports, spreadsheets, organizational charts, graphs, proposals for tenants and vendors, public submission materials for hearings and other federal, state and local agency reviews
- Handled project management reports, plans/permits submittal and payments, cash flow projections, budget reconciliation, budget controls, etc
- Assisted with bond processing, contract bidding, vendor selection, contract negotiation, change orders, etc
- Reviewed, coordinated, and managed LEED compliance documentation requirements
- Administered consulting teams in preparation and processing of land use documents
- Completed construction loan draws submissions to the lender
- Inputted, monitored, and managed actual construction costs vs budgeted construction costs, reported variances to project teams
- Reviewed, verified, reconciled, and audited contractor invoices, back up documentation, resolved billing issues, coded costs accordingly and submitted to accounting for payment, processed accounts receivable and accounts payable, reconciled accounts
- Assisted with property marketing, leasing, and contract administration
- Reviewed certificates of insurance to ensure adequacy and tracked expiration dates
- Assisted development managers with cost projections on a line-item basis-made sure all actuals, open contracts and projected future contracts are included in projections and tie back to the accounting software
- Reviewed capital expenditure and tenant improvement funding requests and entered in cash flow report to ensure proper documentation prior to submittal
- Performed assigned duties in support of spec books, the assembly of subcontractor warranties, operations manuals, submittals, red line drawings, permits and final inspections
- Managed vendors (i.e., Scope of work, COI requirements as per guidelines and requirements, budgets, invoicing)
- Completed close out of the projects
Development Associate
SunEdison
05.2014 - 05.2016
- Implement and execute a development plan to ensure projects meet milestones on time and within budget, facilitating a smooth transition into financing and construction phases
- Coordinate project budgets, objectives, schedules, and deliverables for assigned development projects
- Manage development activities, including site acquisition, title curative processes, interconnection, regulatory approvals, engineering, land use, environmental permitting, and financial valuation, by collaborating with internal teams, external consultants, and local stakeholders
- Aid with maintaining internal tracking systems, and preparing reports and PowerPoint presentations for both internal and external audiences
- Support land use and environmental permitting applications, including preliminary engineering efforts
- Oversee the real estate title curative process, including diligence, negotiation support, and closeout, in collaboration with the internal real estate team and external consultants
- Facilitate the interconnection process, including diligence, technical review, and negotiation from application through signed agreement, with support from the internal interconnection team
- Coordinate preliminary project valuation modeling with the project finance team
- Identify and report risks to project success, collaborating with internal and external parties to develop mitigation plans to maintain project schedules and budgets
- Arrange and organize regular project meetings, communicate project statuses, and review and update project schedules and cash forecasts
- Review and manage project contracts, including leases, interconnection agreements, and power purchase agreements, to ensure compliance with their terms
- Support the creation and enhancement of development and project management tools, processes, and best practices
Development Services Assistant
Three Points Capital
04.2012 - 04.2014
- Managed complicated internal and external meetings, domestic and global travel arrangements, processed expense reports
- Requested, collected, organized bids from30 vendors for3+ construction jobs
- Monitored and managed construction project costs and budget
- Researched and compiled data for reporting and analysis purposes
- Tracked and monitored project deliverables
- Conducted and documented all weekly meetings
- Maintained accurate and consistent electronic files and documentation
- Coordinated and tracked all Vendor RFPs
- Managed rentals of single-family properties
- Coordinated and managed move-out and move-in process
- Managed renovation projects
- Controlled vendor site visits, punch list walkthroughs for construction or furniture, met vendors to provide access and oversight
Implementation Associate
Nucompass Mobility Services
01.2008 - 03.2012
- Worked with project managers, subject matter experts and external stakeholders to initiate, plan, execute, monitor, control and close numerous project plans pertaining to implementation of relocation services for new clients
- Organized and lead internal and external implementation kick off meetings, collected notes, created, and distributed project action items, etc
- Ensured the knowledge transfer between new or expanded accounts and internal service teams to ensure a seamless and accurate transition from their existing programs or providers
- Managed operational tasks for numerous project implementations on daily basis
- Worked with cross-functional team players to identify and enhance internal processes
- Identified, designed, and documented practices as well as policy and procedure guides to implement client requirements for service delivery, expense management, invoicing, and reporting
Expense Associate
Nucompass Mobility Services
01.2008 - 03.2012
- Analyzed, reviewed, coded, and paid all expense reports for relocating employees to ensure compliance with client and NCM policies, procedures, practices and relocation tax laws
- Performed detailed audit of all non-home sale/home sale file related expenses
- Prepared transferee communication when items are deducted from pending expense reports, i.e., adjustment letter
- Billed clients for processed relocation costs and service/administrative fees
- Reviewed, investigated, and corrected errors and inconsistencies in financial entries, documents, and reports
- Completed payroll processing, payroll reconciliation and year-end reporting for U.S
- Domestic employee transfers
- Applied applicable policies, procedures, and practices to resolve a range of multifaceted issues
Executive Assistant
DHF Real Estate
09.2003 - 01.2008
- Calendar management, expense reports processing, presentations preparation, coordinated travel arrangements
- Worked with underwriters, and third-party vendors to coordinate and execute all aspects of the loan process from origination to loan funding for purchase and refinance transactions
- Administered owner with invoicing, accounts receivable and accounts payable
- Coordinated meetings and agendas; assisted with presentations and meeting materials
- Scheduled and organized marketing events
Education
Bachelor of Science - Business Administration, International Business
University of San Francisco
01.2003
Skills
- MS Office - Project, Word, Excel, PowerPoint, Outlook, Teams
- Salesforce, e-Builder, Smart Cabinet, SharePoint, Intralinks, Yardi, DocuSign, BOX, BST, Concur, Expensify, Tallie, Workday, BST, Revu, Adobe Acrobat Pro, Zoom, Slack, Go To Meeting, Skype for Business G-suite, apps, etc
- 10 key,75 wpm
- Work breakdown structure
- Earned value management
- Risk analysis
- Cost control
- Resource planning
- Project forecasting
- Contract administration
- Project auditing
- Project reporting
- Team leadership
- Strategic thinking
- Effective communication
- Decision-making
- Strategic planning
- Compliance monitoring
- Budget control
- Cost analysis
- Budget development
Languages
Russian
Native or Bilingual
Timeline
Project Controls Specialist
STV, Inc.
08.2020 - Current
Development Services Assistant
Shorenstein
05.2016 - 11.2019
Development Associate
SunEdison
05.2014 - 05.2016
Development Services Assistant
Three Points Capital
04.2012 - 04.2014
Implementation Associate
Nucompass Mobility Services
01.2008 - 03.2012
Expense Associate
Nucompass Mobility Services
01.2008 - 03.2012
Executive Assistant
DHF Real Estate
09.2003 - 01.2008
Bachelor of Science - Business Administration, International Business
University of San Francisco
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