Karla Garcia

San Francisco Community Health Center 06/01/23-Present Software: MIP,Expensify

• Oversee Finance Coding for grants.
• Generate monthly payroll for grants allocation. transaction and work closely with FP&A.
• Responsible for Flux comments to make sure expenses are booked correctly in the correct period.
• Responsible for posting and reconciling payments from the City Funding and State Funding grants.
• Allocated operating transactions to the grants. Keep with all the invoices for grants and submit them to the city and State grant funding.
• Communicate weekly with the city officers and State officers regarding grant information and procedure changes.
• Collecting The appropriate approvals within the organization. Review the grants contracts to implement the new invoices. Responsible for creating Payroll journal using ADP reports and calculations of the hours based on grants expenses. Help to create daily transactions in ADP for three hundred employees. Allocate time, sick days.

• Bill.com and Expensify
• Oversee Finance Coding for US
• Generate vendor monthly trend to ensure transactions get posted properly in the system
• Check for missing transactions and work closely with FP&A
• Responsible for Flux comments to make sure expenses are booked correctly in the correct period
• Responsible for product training, performance reviews and goal setting
• Provided in-house and site visit implementation and technical support for new employees in the Expensify Program
• Trained the new AP Processor in the system and coding along with Company procedure
• Interacted with vendors, purchasing and other departments for information, training, and problem resolution
• Train the team in SOX rules and regulations
• Responsible for reviewing PO coding, PO and Non-PO related invoices and submitting them for approval; updated new vendor database; execute weekly payment run
• Provide customer service to vendors; research and solve accounting discrepancies
• Prepare and post monthly journal entries to the GL for designated accounts
• Vendor account reconciliations: Corporate Benefits and Professional Services
• Reconcile Corporate Cards and appropriate GL Coding for intercompany charges and T&E expenses
• Reconciliation on Prepaid Insurance and Unvouched and Unbilled account
• Prepare Monthly reconciliations and month end expense accrual
• Prepare quarterly and monthly cast forecast
• Reconcile all fixed asset accounts and prepare fixed asset journal entries for the month end
• Worked with foreign currency exchanges and wire transfer to international vendor
• Maintain vendor Masterfile, employee listing within NetSuite and Bill.com
• Prepared a journal and reconciled prepaid rent, prepaid tradeshow, prepaid software, prepaid insurance, and prepaid vat
• Reconcile payments in NetSuite and Bill.com
• Supervise staff of one.
• Optimized cash flow management by negotiating favorable payment terms with vendors.
• Managed a team of AP specialists for efficient invoice processing and timely payments.
• Implemented a robust filing system to maintain organized documentation for easy access during audits or reviews.
• Oversaw the implementation of electronic invoicing systems, leading to increased efficiency and reduced paper waste within the AP department.
• Reduced late payment penalties by consistently meeting payment deadlines and ensuring accurate data entry.

• Amazon workplace, Bill.com and Expensify and NetSuite
• Monthly reconciliation of the AP transaction and AR transactions
• Monthly reconciliation of Prepaid and fixed assets transactions
• Generate monthly reports in a 10k format
• Formatted and updated new reconciliation reports
• Help with Migration to NetSuite
• Testing transactions and reviewing them
• Create Payroll journal entries
• Reconcile payroll entries, over payments, under payments and vacations
• Create the journals for 401k
• 700 employees.

• Software: QuickBooks, Bill.com, NetSuite and
• Expensify
• Oversee Finance Coding for grants
• Generate monthly payroll for grants allocation
• Transaction and work closely with FP&A
• Responsible for Flux comments to make sure expenses are booked correctly in the correct period
• Responsible for posting and reconciling payments from the City Funding and State Funding grants
• Allocated operating transactions to the grants
• Keep with all the invoices for grants and submit them to the city and State grant funding
• Communicate weekly with the city officers and State officers regarding grant information and procedure changes
• Collecting The appropriate approvals within the organization
• Review the grants contracts to implement the new invoices
• Responsible for creating Payroll journal using ADP reports and calculations of the hours based on grants expenses
• Help to create daily transactions in ADP for 500 employees
• Allocate time, sick days.

Software: NetSuite, Bill.com and Expensify

• Oversaw finance coding for US operations, ensuring accuracy and compliance.
• Generated monthly vendor trends to verify proper transaction posting.
• Identified and addressed missing transactions, collaborating with FP&A.
• Ensured correct expense booking in the appropriate accounting periods through flux comments.
• Trained the team on SOX rules and regulations for compliance.
• Provided in-house and on-site implementation and technical support for the Expensify Program.
• Trained in a new AP Processor on system usage and company procedures.
• Interacted with vendors, purchasing, and other departments for information, training, and issue resolution.
• Reviewed and coded PO and Non-PO invoices, updating the vendor database.
• Executed weekly payment runs and provide vendor customer service.
• Prepared and posted monthly journal entries for designated accounts.
• Reconciled vendor accounts, corporate cards, prepaid expenses, and fixed assets.
• Prepared monthly expense accruals, quarterly and monthly cash forecasts.
• Managed foreign currency exchanges and wire transfers to international vendors.
• Maintained vendor Masterfile, employee listing within NetSuite, and Bill.com.
• Prepared journal entries and reconciled various prepaid accounts such as rent, tradeshow, software, insurance, and VAT.
• Supervised a team of one staff member, providing guidance and support.

• NetSuite, Middle Tree and Concur Expense Reporting
• Oversee Finance Coding for US and 5 other countries
• Generate the vendor monthly trend to ensure transactions get posted properly in the system
• Check for missing transactions and work closely with FP&A
• Responsible for correcting and checking why a transaction did not flow from Middle Tree to NetSuite
• Fix transactions if they need to be fixed in NetSuite
• Responsible Medical Grant Related invoices, Hospital contract invoices, Clinical Testing invoices
• Provided in-house and site visit implementation and technical support for new employees in NetSuite and Middle Tree
• Trained the new AP Processor in the system and coding along with Company procedure
• Interacted with vendors, purchasing and other departments for information, training, and problem resolution
• Responsible for Reviewing PO coding and PO and Non-PO related invoices; updated new vendor database; Review and submit the Payment file
• Sent the Billing Report to the Grant Related Branch in the company
• Provide customer service to vendors; research and solve accounting discrepancies
• Prepare and post monthly journal entries to the GL for designated accounts
• Vendor account reconciliations: On Grants and Clinical Testing and Hospital invoices
• Reconcile Corporate Cards and appropriate GL Coding for intercompany charges and T&E expenses
• Reconciliation on Prepaid Insurance and Unvouched and Unbilled account
• Prepare Monthly reconciliations and month end expense accrual
• Maintain and develop the grant program with several universities or project study
• Keep track grant expenditure
• Create monthly report on the grant’s status cash flow
• Responsible for generating journal entries for the month end
• Worked with foreign currency exchanges and wire transfer to international vendor
• Maintain vendor Masterfile, employee listing within NetSuite and employee reporting matrix
• Prepared a journal and reconciled prepaid rent, prepaid tradeshow, prepaid software, prepaid insurance
• Prepared and processed annual 1099 IRS tax forms
• Implement the 1099 software.

• Dynamic 365, MASS 500 and Concur Expense Reporting
• Responsible for The Finance AP Departments for 7 locations throughout the San Francisco
• Supervised a staff of 6 Associates on policies, procedures, and products
• Responsible Assists in preparing HUDs/ Senior Housing/ Community Service and Senior center budgets and forecasts; participating in business planning and analyses for Sequoia Living and its communities
• Responsible for providing back-up coverage to the Controller, Accounting Manager - CCRC, Senior Accountants and other accounting staff as needed
• Responsible for product training, performance reviews and goal setting
• Provided in house and site visit implementation and technical support for new employees in expense Program
• Interacted with vendors, purchasing and other departments for information, training, and problem resolution
• Train the team in SOX rules and regulations
• Review Grant Invoices, Sent the Grant billing to the Cost Account so We can bill the grants
• Review PO and Non-PO
• Create Reports to the City and Federal Government that support our grants
• Create templates to pull the grants information so we can bill
• Create Reports for audits to keep cash flow on the grants
• Related invoices; updated new vendor database; execute weekly check run
• Provide customer service to vendors; research and solve accounting discrepancies
• Prepare and post monthly journal entries to the GL for designated accounts
• Vendor account reconciliations: Corporate Benefits and Professional Services
• Review and approve employees’ timecards, and other benefits
• Process Payroll journals and benefits
• Help in the implementation of D365 as the new accounting system
• Train the Staff in how to use the new system
• Responsible for testing the new system and making sure that the information from our old system Sage 500 immigrated correctly to the new system
• Work closely with the bank to make sure the payment interphase runs smoothly
• Find glitches and the new system
• Work closely with the Technologic Team to correct the glitches
• Work Closely with Concur to automate the interphase of the data to the new system.

• NetSuite and Concur Expense Reporting
• Oversee the Finance AP Department for US and India
• Supervised a staff of 10 Associates in US and 20 in India on policies, procedures, and products
• Responsible for product training, performance reviews and goal setting
• Review the construction contracts and invoices related to the construction and remodeling of different locations
• Interacted with vendors, purchasing and other departments for information, training, and problem resolution
• Train the team in SOX rules and regulations
• Responsible for reviewing PO and Non-PO related invoices; updated new vendor database; execute weekly check run
• Provide customer service to vendors; research and solve accounting discrepancies
• Prepare and post monthly journal entries to the GL for designated accounts
• Vendor account reconciliations: Corporate Benefits and Professional Services
• Review and approve employees’ timecards, and other benefits
• Process Payroll journals and benefits

• NetSuite, Bill.com and Concur Expense Reporting, ADP
• Oversee Finance Coding for US and 10 other countries
• Generate the vendor monthly trend to ensure transactions get posted properly in the system
• Check for missing transactions and work closely with FP&A
• Responsible for Flux comments to make sure expenses are booked correctly in the correct period
• Responsible for product training, performance reviews and goal setting
• Provided in-house and site visit implementation and technical support for new employees in the Expensify Program
• Trained the new AP Processor in the system and coding along with Company procedure
• Interacted with vendors, purchasing and other departments for information, training, and problem resolution
• Train the team in SOX rules and regulations
• Process PO and Non-PO related invoices; updated new vendor database; execute weekly payment run
• Provide customer service to vendors; research and solve accounting discrepancies
• Prepare and post monthly journal entries to the GL for designated accounts
• Vendor account reconciliations: Corporate Benefits and Professional Services
• Reconcile Corporate Cards and appropriate GL Coding for intercompany charges and T&E expenses
• Reconciliation on Prepaid Insurance and Unvouched and Unbilled account
• Prepare Monthly reconciliations and month end expense accrual
• Prepare quarterly and monthly cast forecast
• Reconcile all fixed asset accounts and prepare fixed asset journal entries for the month end
• Worked with foreign currency exchanges and wire transfer to international vendor
• Maintain vendor Masterfile, employee listing within NetSuite and employee reporting matrix
• Prepared a journal and reconciled prepaid rent, prepaid tradeshow, prepaid software, prepaid insurance, and prepaid vat
• Prepared and processed annual 1099 IRS tax forms
• Crated monthly ADP journal and expense allocations
• Create journal for the 401k entry.