Karyn Shoemaker
Attendance Secretary
Pottstown,PA
Summary
Organized administrative professional with hands-on experience in managing student records and supporting office operations. Known for strong attention to detail and reliability in maintaining accurate records and performing various clerical duties. Excellent team collaborator with results-driven approach, adaptable to changing needs and priorities. Proficient in data entry, communication, and time management.
Overview
29
29
years of professional experience
Work History
Attendance Secretary
Pottsgrove School District
Pottstown, PA
02.2017 - Current
- Oversaw collection and processing of student tardiness, absence, and early dismissal documentation to maintain compliance with school policies.
- Documented student attendance, including tardiness, absences, and early dismissals, in PowerSchool to support administrative reporting and compliance.
- Maintained attendance logs for students with senior privilege and classes at Montgomery County Community College. Assisted in processing senior privilege contracts and tracking attendance based on eligibility criteria.
- Receive and process attendance logs for students at Western Montgomery County Technical Center
- Developed and upheld a systematic filing process for absence slips, early dismissal notes, and parent communications to enhance administrative efficiency.
- Managed systematic destruction of outdated student attendance documents following annual file purging procedures.
- Evaluated attendance records to prepare student referrals and implemented tracking of assigned consequences, such as detentions.
- Oversaw the creation and dissemination of attendance correspondence, addressing first and second offenses as well as medical excuse requirements.
- Coordinated with team members to ensure seamless support for various administrative tasks.
- Provided guidance and support to parents and visitors, fostering a welcoming environment.
- Managed telephone operations by answering calls and directing them to appropriate extensions.
- Managed daily attendance records and ensured accurate reporting of student absences for more than 900 students
Clerical Assistant
West Pottsgrove Elementary
Pottstown, PA
08.2019 - 08.2023
- Managed daily office operations, ensuring smooth workflow and efficiency.
- Assisted in maintaining accurate student records for 250 students and documentation processes.
- Coordinated communication between teachers, parents, and administrative staff.
- Supported educators by preparing instructional materials and classroom resources.
- Utilized PowerSchool to maintain the accuracy of student information.
- Developed filing systems to enhance document retrieval and management efficiency.
- Implemented process improvements that streamlined administrative tasks and reduced redundancies.
- Maintained confidentiality of sensitive company information while handling sensitive documents and communications.
- Prioritized daily tasks effectively to meet deadlines consistently without compromising quality or detail.
Duty Aide
Ringing Rocks Elementary
Pottstown, PA
02.2017 - 08.2019
- Supervised student activities for multiple grades and ensured a safe environment during recess and lunch periods.
- Acted as support staff representative on building student incentive program
- Acted as Data Analyst for school incentive team utilizing PBIS and PowerSchool.
- Trained new aides on school policies, emergency procedures, and effective student interaction techniques.
- Monitored student behaviors to ensure compliance to predetermined building behavior goals.
- Acted as lead duty aide for six aides, ensuring effective communication between school administration and duty aide team.
Service Administrator - Lead Test Analyst
The Vanguard Group
Malvern, Pennsylvania
07.1998 - 06.2008
- Created end user test scenarios based on documented requirements
- Executed test scenarios and record results
- Met with project teams to report testing statuses
- Created security profiles for internal testing team
Client Support Associate
The Vanguard Group
Malvern, Pennsylvania
08.1997 - 07.1998
- Created and maintain client relationship
- Recorded and executed client transactions via telephone and letter
- Created and maintained client correspondence
Institutional Processing Associate
The Vanguard Group
Malvern, Pennsylvania
09.1996 - 08.1997
- Executed client transactions using various internal systems
- Sorted and delivered incoming client communications
Education
Bachelor of Arts - Liberal Studies
Wilmington University
Wilmington, Delaware01-2023
Associate of Arts - Liberal Studies
Montgomery County Community College
Blue Bell, PA01-2021
High School Diploma -
Norristown Area High School
Norristown, PA01-1992
Skills
- Proficient in Microsoft and Google Suite
- Strong organization
- Data entry proficiency
- Student supervision
- Filing systems management
- Policy compliance
- Student recordkeeping
- Excellent written and verbal communication skills
- Customer service
- Teamwork and collaboration
- Relationship building
- Adaptability and flexibility
Timeline
Clerical Assistant
West Pottsgrove Elementary
08.2019 - 08.2023
Attendance Secretary
Pottsgrove School District
02.2017 - Current
Duty Aide
Ringing Rocks Elementary
02.2017 - 08.2019
Service Administrator - Lead Test Analyst
The Vanguard Group
07.1998 - 06.2008
Client Support Associate
The Vanguard Group
08.1997 - 07.1998
Institutional Processing Associate
The Vanguard Group
09.1996 - 08.1997
Bachelor of Arts - Liberal Studies
Wilmington University
Associate of Arts - Liberal Studies
Montgomery County Community College
High School Diploma -
Norristown Area High School