Administrative Assistant
American Samoa Power Authority
Laguna, AK
06.2012 - 01.2018
- Managed office correspondence and communication for the American Samoa Power Authority.
- Coordinated schedules and appointments for executive staff and departments.
- Assisted with document preparation, including reports and presentations for meetings.
- Maintained filing systems to ensure easy access to important documents.
- Supported procurement processes by tracking inventory and ordering supplies.
- Organized events and meetings, ensuring logistics met organizational needs.
- Facilitated communication between departments to improve collaborative efforts.
- Trained new staff on office procedures and administrative software tools.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Answered questions from customers regarding products and services offered by the company.
- Scheduled appointments between clients and customers and internal staff members.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Processed invoices for payment using accounting software applications.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Proofread content for typo-free emails and documentation.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Developed and maintained filing systems for confidential documents and records.