Katherine Herrera
Miami
Summary
Expertise in executive support, including scheduling, travel arrangement, and effective communication across departments. Managed high-stakes projects and events, providing strategic administrative support that fosters collaboration and drives efficiency within organizations.
Overview
11
11
years of professional experience
Work History
Executive Assistant to the Global CEO-HR President
Gallagher
Miami
09.2025 - Current
- Managed executive schedules and coordinated meetings for senior leadership.
- Reported to ceo and president of HR.
- Supported with hr recruiting interview/onboarding process.
- Facilitated communication between departments to enhance collaboration and efficiency.
- Organized travel arrangements and itineraries for executives across multiple locations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed daily invoices, reports and proposals.
- Assisted in the recruitment process by screening resumes and scheduling interviews.
- Performed data entry tasks into the company's Human Resources Information System.
- Conducted background checks on prospective employees prior to hiring.
- Scheduled and coordinated meetings, interviews and other events for the HR department.
Executive Administrator to CEO (Contract)
Visa
Doral
04.2025 - 08.2025
- Prepared executive expense reports using company software.
- Developed marketing materials including brochures, newsletters, and flyers.
- Generated monthly financial reports detailing income and expenses.
- Reviewed administrative processes for compliance with organizational regulations.
- Managed executive calendars, travel arrangements, and confidential documents.
- Organized and facilitated senior management meetings, including agendas, minutes, and distribution.
- Built vendor relationships to secure cost-effective pricing on supplies.
- Collaborated cross-departmentally to ensure successful project completion.
- Developed and maintained office policies, procedures, and standards.
Executive Assistant to the Chief Executive Officer
Accenture
St. Louis
12.2022 - 11.2024
- Assisted with preparation of presentations for internal and external meetings.
- Coordinated executive special projects and streamlined daily operations.
- Oversaw office operations, scheduling, and inventory audits.
- Planned and managed daily operations across sales, finance, and HR.
- Provided strategic oversight of marketing plans and product roadmaps.
- Represented company at industry conferences, meetings, and trade shows.
- Drafted management reports, budgets, and shareholder reports.
- Executed board and executive team objectives and projects.
- Delivered high-level administrative support to executives, vendors, clients, and staff.
Corporate Executive Assistant to CEO-Hr (Contract)
Avadel Pharmaceuticals
St. Louis
01.2022 - 08.2022
- Managed complex calendars for five C-level executives.
- Arranged domestic and international travel for executives and events.
- Planned and coordinated corporate events,
- including venue selection and contract review.
- Developed and prepared executive presentations using data and analytics.
- Led the Global EA Council Committee.
- Maintained executive workflows and corporate office operations.
- Maintained confidential employee records and documents securely.
- Assisted in the recruitment process by screening resumes and scheduling interviews.
- Organized company events and employee engagement activities effectively.
- Conducted background checks on prospective employees prior to hiring.
- Scheduled and coordinated meetings, interviews and other events for the HR department.
- Processed payroll documents accurately and in a timely manner.
- Created presentations for various HR initiatives such as safety programs or career development plans.
- Managed inventory of office supplies used by the HR team members.
- Posted job announcements and pre-screened applicants to candidates for available positions.
Executive Assistant to president (Contract)
BJC Hospital
St. Louis
11.2020 - 11.2021
- Coordinated domestic and international travel arrangements.
- Organized educational seminars at Yale, Washington University, Stanford, and London University.
- Prepared and processed complex expense reports.
- Developed productivity-enhancing spreadsheets for leadership.
- Supported patient documentation with advanced EMR software.
Personal Executive Assistant to CEO
Frias Financial
Boca Raton
11.2014 - 12.2019
- Oversaw household operations, staff scheduling, and high-volume projects.
- Coordinated logistics and timelines to ensure seamless execution of personal and business tasks.
Education
Bachelor of Business -
Oklahoma State University
Oklahoma, OKSkills
- Excel
- Windows PC
- Mac OS
- MS Office 365
- Google Suite
- Google Drive
- Calendy
- CRM
- Secure Patient Data
- SAP-Concur
- Expensify
- ADP
- Calendar management
- Expense reporting
- Meeting organization
- Travel coordination
- Vendor management
- Event planning
Languages
- Spanish
- English, Fluent
- Spanish, Fluent
Timeline
Executive Assistant to the Global CEO-HR President
Gallagher
09.2025 - Current
Executive Administrator to CEO (Contract)
Visa
04.2025 - 08.2025
Executive Assistant to the Chief Executive Officer
Accenture
12.2022 - 11.2024
Corporate Executive Assistant to CEO-Hr (Contract)
Avadel Pharmaceuticals
01.2022 - 08.2022
Executive Assistant to president (Contract)
BJC Hospital
11.2020 - 11.2021
Personal Executive Assistant to CEO
Frias Financial
11.2014 - 12.2019
Bachelor of Business -
Oklahoma State University