Kathleen Pritchett
Coarsegold,CA
Summary
Construction and project administration specialist focused on billing accuracy, contract support, and project controls. Supports Caltrans invoicing, certified payroll, prevailing wage tracking, and subconsultant coordination. Manages document control and contract pursuit activities across multiple project teams.
Overview
27
27
years of professional experience
Work History
Retired
None
Coarsegold, California
03.2025 - Current
- Sorted closet contents, purged unused items, and reorganized storage to enhance space utilization.
Project Analyst
NV5, Inc.
Fresno, California
07.2015 - 03.2025
- Supported 7 project managers and 25+ contracts by reviewing contract details and facilitating project launch.
- Coordinated project setup for 7 project managers and 25+ contracts by reviewing contract terms and guiding project initiation with project manager.
- Set up projects in Deltek Vision and processing 25 to 30 monthly invoices, including labor expenses and select per diem, while meeting client billing requirements.
- Managed projects in Deltek Vision and processed 25 to 30 invoices each month, including labor expenses and select per diem, while meeting client billing requirements.
- Kept billing records current by reviewing subconsultant invoices, entering billing data as needed, processing credit memos and supplemental invoices, and tracking outstanding AR with clients.
- Evaluated subconsultant invoices for accuracy and compliance, entered billing data, processed credit memos, and tracked outstanding AR with clients.
- Assisted project managers in preparing task orders for subcontractors, ensuring billing accuracy, sharing billing rates, and developing cost sheets for new contract pursuits.
- Maintained clear communication with clients, vendors, and internal staff on project updates.
- Updated project data regularly in reporting systems and spreadsheets in reporting systems and spreadsheets to support operational efficiency.
- Maintained accurate project data in reporting systems and spreadsheets.
- Delivered project controls, cost estimation, and other business support services to technical line management.
- Provided project controls, cost estimation, and other business support services to technical line management.
- Helped maintain project schedules and budgets by managing multiple assignments, meeting deadlines, and tracking potential timeline and budget issues.
- Managed multiple projects at once while meeting established deadlines and tracking issues that could affect timelines or budgets.
- Coordinated multiple projects simultaneously, met established deadlines, and monitored issues that could affect timelines or budgets.
- Delivered project setup support across 7 project managers and 25+ contracts through contract review and project initiation guidance.
- Processed 25 to 30 monthly invoices in Deltek Vision, including labor expenses and select per diem, in line with client billing requirements.
- Kept AR and billing records accurate by reviewing subconsultant invoices, entering billing data as needed, processing credit memos and supplemental invoices, and following up with clients on outstanding balances.
- Strengthened contract pursuit and subcontractor billing support by preparing task orders, sharing billing rates with project managers, and building cost sheets for new contract pursuit.
- Kept clients, vendors, and internal staff informed of project updates.
- Supported technical line management with project controls, cost estimation, and other business support services.
PROJECT ADMIN/OFFICE ENGINEER/OFFICE MANAGER
MENDOZA & ASSOCIATES
05.1999 - 07.2015
- Office Office Manager for the Fresno office. Responsible for maintaining the office which included ordering supplies, managing field personnel and equipment, inventory control, processing county tax records all while performing the duties of the Project Administrator.
- Prepared and processed task orders for subcontractors and requests for additional personnel, managed monthly invoices, certified payrolls, and progress reports to Caltrans, tracked personnel assignments, and verified sub-consultants' invoices and payroll accuracy. Monitored contract budgets for consultants to ensure precise payments and task order amounts; developed cost proposals for Caltrans contracts.
- Assisted with pre-bid and pre-construction tasks. Provided administrative support for construction management phases, preparing correspondence, monthly invoices, contract change orders, weekly statements, and monthly progress payments.
Education
Some College (No Degree) - Computer And Information Systems
Ohlone College
Fremont, CASkills
- Deltek Vision expertise
- Project administration
- Invoice processing and billing
- Contract administration
- Project controls and budget tracking
- Office engineering
- Subconsultant management
- Document control
- Vendor management
- Records management
- Client relations
- Presentation skills
- Client relations
- Client relations
Timeline
Retired
None
03.2025 - Current
Project Analyst
NV5, Inc.
07.2015 - 03.2025
PROJECT ADMIN/OFFICE ENGINEER/OFFICE MANAGER
MENDOZA & ASSOCIATES
05.1999 - 07.2015
Some College (No Degree) - Computer And Information Systems
Ohlone College