Kathy A Arnold
Rochester,MN
Overview
30
30
years of professional experience
2
2
years of post-secondary education
Work History
Executive Assistant
Center for Reproductive Medicine
Minneapolis, MN
04.2015 - Current
- Report to the COO with responsibilities which include:
- Prepare monthly financial reports in addition to detailed physician and procedure reports;
- Compile and organize documents for monthly board and financial meetings;
- Manage the clinic's accounts payables, set up new vendors and balance the monthly Am Ex statement;
- Provide marketing support regarding donor programs; payables to our donors, year-end tax documents;
- Facebook management; baby gifts to new parents and manage and update yearly marketing budgets
- HR liaison to employees and staff and coordinate gifts and cards for employees on milestone anniversaries in addition to organizing administrative professional, lab appreciation, nurses day and other yearly special events;
- Attend the yearly Resolve and Family Building Conference, set up booth and provide financial information and brochures to attendees as well as answer questions regarding our clinic;
- Prepare monthly referring physician reports and organize information into reports to our board regarding top referring clinics and physicians; coordinate meet and greet luncheons with clinics throughout the metro area;
- Assist our doctors and nurses and lab personnel with ordering and managing medical supplies for the clinic;
- Assist outside law firms with the coordination of physician affidavits as relate to gestational carriers;
- Prepare correspondence, spreadsheets and other financial reports as needed
Executive Administrative Assistant
CARLSON
Minnetonka, MN
01.2012 - 06.2015
- Report to the Vice President of Talent Management and Development, Senior Director of Global Compensation; Director of Compensation and Global Benefits and Vice President of Corporate Affairs and team members
- Management of extremely busy executive calendars;
- Prepare and arrange meetings for multiple executives within Human Resources and the Corporate Affairs groups;
- Creating and editing of PowerPoint presentations and Excel spreadsheets;
- Assist in the preparation of materials and distribution of annual enrollment information;
- Review, create and process expense reports;
- Arrange and coordinate complex travel plans and itineraries for both domestic and international travel;
- Drafting and editing of documents, legal documents, contracts and correspondence;
- Open and closing of voluminous human resource files;
- Arrange and coordinate interview schedules for potential candidates;
- On-boarding of new hires (i.e
- Coordinate and order office space, phones, badge access, hardware and software in addition to scheduling initial meet and greet appointments.)
Legal Administrative Assistant
KATUN CORPORATION
Bloomington, MN
01.2008 - 01.2012
- Report to the General Counsel/ Vice President of Human Resources and CFO and responsibilities include:
- Drafting, editing and finalizing legal, human resource and financial documents and correspondence;
- Maintain database and track all legal agreements and contracts;
- Compile and prepare monthly and quarterly budget reports;
- Prepare and arrange for quarterly meetings for the Operations Committees, Board of Directors and Audit Committee; type and distribute meeting minutes;
- Provide additional administrative support to the Vice President of Human Resources and compensation divisions;
- Coordinate domestic and international flight arrangements for all three divisions;
- Open, maintain and close legal and financial files; handle time sensitive telephone calls regarding legal and financial issues; code and process legal invoices; prepare, review and approve expense reports;
Executive Administrative Assistant
UNITEDHEALTH GROUP - INGENIX
Eden Prairie, MN
01.2006 - 01.2008
- Reported initially to the General Counsel and Chief Information Officer, role changed to Vice President of Corporate Development and Sr
- Vice President of UnitedHealth Analytics and within these roles responsibilities included:
- General administrative responsibilities that include typing and editing legal documents, contracts and correspondence
- Open and closing of voluminous legal and acquisition files
- Management of busy executive calendars;
- Prepare and arrange meetings for multiple executive, legal and technical groups
- Creating and editing of PowerPoint presentations and Excel spreadsheets
- Provide additional administrative support to the CEO and VP of Marketing;
- Review, create and process expense reports
- Arrange and coordinate domestic and international travel plans and itineraries
- Arrange and coordinate interview schedules for potential candidates
- On-boarding of new hires (i.e
- Coordinate and order office space, phones, badge access, hardware and software in addition to scheduling initial meet and greet appointments.)
Legal Administrative Assistant
PATTERSON COMPANIES, INC.
Mendota Heights, MN
01.2004 - 01.2006
- Report to the General Counsel and Executive Vice and Chief Financial Officer and responsibilities included drafting, editing and finalizing legal and financial documents and correspondence;
- Compile and forward investor relations information and fielding incoming analyst and investor calls and arranging and set up of Investor Relations Conferences;
- Prepare and arrange meetings for Board of Directors and Audit Committee; type and distribute meeting minutes;
- Input and track stock option grants for Board of Directors, branch and key managers using OptionTracker; prepare filings with the SEC regarding stock transactions;
- Provide additional administrative support to the Tax Manager, Business Development Manager, and to the accounting and tax department regarding debt compliance documentation;
- Open, maintain and close legal files; handle incoming telephone calls regarding legal and investor issues; code and process legal invoices; process daily mail; review and approve all expense reports for the general office; and arrange domestic and international travel;
- Arrange for materials to be sent to potential organizations requesting support from the Patterson Companies Foundation and presenting recommendations of sponsorship to the Board members
Legal Administrative Assistant
LEONARD, STREET AND DEINARD
Minneapolis, MN
01.1995 - 01.2004
- Supported law firm partners in the areas of Intellectual Property and Employment Law as well as law firm associates in Business and Commercial Litigation and Employment Law;
- Responsible for transcribing, drafting and proofing legal documents and correspondence;
- Filing complex legal documents and briefs within multiple court systems;
- Prepared legal forms; processed incoming mail; and prepared expense reimbursement reports;
- Maintained attorney's calendar; arranged depositions; made domestic and occasional international travel arrangements and entered attorneys' time into Carpe Diem program;
- Maintain and organize large complex legal files;
- Opened, maintained and closed legal client files
Timeline
Executive Assistant
Center for Reproductive Medicine
04.2015 - Current
Executive Administrative Assistant
CARLSON
01.2012 - 06.2015
Legal Administrative Assistant
KATUN CORPORATION
01.2008 - 01.2012
Executive Administrative Assistant
UNITEDHEALTH GROUP - INGENIX
01.2006 - 01.2008
Legal Administrative Assistant
PATTERSON COMPANIES, INC.
01.2004 - 01.2006
Legal Administrative Assistant
LEONARD, STREET AND DEINARD
01.1995 - 01.2004
Associates Degree - Legal Emphasis
Rochester Community And Technical College
09.1986 - 05.1988
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 30+ employees.
- Achieved invoicing efficiency by introducing Bill.com for account payables tasks.
- Achieved building and office security systems through effectively working with our building management and their onsite security officer.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteHybridQuote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Skills
- Meeting planning
- Document handling
- Scheduling
- File organization
- Mail management
- AR/AP
- Proofreading
- Executive support
- Invoice processing
- Email management
- Interpersonal communication
- Office administration
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Education
Associates Degree - Legal Emphasis
Rochester Community And Technical College
Rochester, MN 09.1986 - 05.1988
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