Katie Elder
Crofton,MD
Summary
Seasoned Subcontracts Professional with over 18 years of expertise in government subcontract management and procurement. Proficient in optimizing supply chain processes and managing complex subcontract agreements while ensuring strict adherence to regulatory compliance. Committed to driving organizational success through innovative and strategic procurement practices that enhance operational efficiency and foster sustainable partnerships. Recognized for a results-oriented approach that consistently delivers value and supports organizational objectives.
Overview
18
18
years of professional experience
Work History
Subcontract Management Staff
Lockheed Martin
08.2019 - Current
- Managed supplier cost, schedule and technical performance for moderate-to-high-risk, modified Commercial Off The Shelf, performance specification and complex build-to-print subcontracts for DOD programs.
- Set up new program awards for subcontracts building procurement files and executing subcontracts to ensure timely delivery and compliance.
- Prepares bid packages, conducts bidders' conferences, develops evaluation criteria, analyzes and evaluates proposals, negotiates subcontract provisions including price, selects or recommends subcontractors, writes subcontract packages, prepares awards and administers resulting subcontracts and required change activity.
- Lead multiple proposal efforts for subcontract management, coordinating team contributions and timelines
- Stretch Assignment from 2020 – 2021 - Management of Three (3) Major Subcontracts for the Modernized Radar Frequency Interferometer (MRFI) Production Program to include spares and sustainment hardware for domestic and foreign military sales. The Major Subcontracts were Firm Fixed Price (FFP) with a program value exceeding $60 Million.
- Serves as a Compliance Peer Reviewer with temporary Delegation of Authority for orders up to $750K
- Delegation of Authority for orders up to 500K
- Possesses Top Secret/SCI Clearance since 2016, enabling participation in sensitive defense related programs
- Successful completion of a Government Polygraph, September 2015; September 2021
Subcontracts Administrator Sr.
Lockheed Martin
07.2015 - 08.2019
- Management of Sixty-Seven (67) Subcontracts consisting of Time & Material (T&M), Fixed Price Level of Effort (FPLOE), Cost Plus Fixed Fee (CPFF) Type Contracts and Three Hundred Forty-Two (342) billing accounts in the Vendor Invoice Processing (VIP) System for the life of a major Prime Contract Intel program with a value exceeding $325 Million.
- Management of Twenty-Two (22) T&M and FFP Type Subcontracts and One Hundred Forty-One (141) billing accounts in VIP for a major Prime Contract Intel program with a value exceeding $208 Million.
- Managed Programs through weekly reviews of VIP invoices for subcontractor to verify processing and change numbers; participated in program status and staffing meetings with Program Manager, Finance Lead, Technical Task Order Leads, Contracts and Security; updated Subcontract Status Active Log monthly; validated Funded Man Hour Report’s (FMHR); reviewed supplier risk assessments in D&B; notified subcontractors yearly of intent to exercise options; ensured compliance with US Third Party Agreements with Lockheed Martin for the Department of State ITAR licenses and Subcontracts Option Letters; modified and updated work orders, subcontracts and VIP billing accounts.
- Created and maintains invoice log for CONUS/OCONUS Travel and Entitlement expenses
- Prepared bid packages, developed evaluation criteria, analyzed and evaluated proposals, negotiated rates and subcontract provisions, selected or recommended subcontractors, wrote subcontract packages for review, prepares awards and administers resulting subcontracts.
- Backup buyer for Indirect Research and Development (IRAD) procurements utilizing the RFx Tool in the Procure 2 Pay (P2P) system and creating PO Folders for orders over 100K
- Supported proposals as Lead SCA on multiple competitive and sole-source awards including maintaining proposal activity log, executing PIA’s and Teaming Agreements (TA), reviewed the customer’s request for proposal (RFP), incorporating Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation (DFAR) flowdowns, negotiated rates, obtained all representations & certifications and, negotiated terms and conditions with legal; attended proposal meetings and developed Supply Chain Strategy and Start Up Plan to execute upon award; documented step by step guidance for Cyber Solutions subcontracts team on proposal process.
- Delegation of Authority for purchase orders up to 100K
- Maintains Top Secret/SCI Clearance since 2016
- Completed a government polygraph examination in September 2015
Buyer
Pacific Architects and Engineers (PAE)
06.2011 - 07.2015
- Reviewed purchase requisitions for clarity, compliance, detail, and completeness; compiled procurement sources to develop Request for Information (RFI), Request for Quotes (RFQ), and proposal packages to potential suppliers; analyzed solicitation responses including price comparison, conformity to the Statement of Work, delivery and payment terms, and negotiated to secure the best total value procurement
- Created purchase orders and blanket purchase agreements while maintaining complete purchase order files for procurements exceeding 3K, supporting Department of State’s Civilian Police (CIVPOL) programs, primarily the Corrections System Support Program (CSSP) in Afghanistan and the Training and Advising of Haitian National Police in Haiti
- Collaborated with finance, accounts payable and procurement teams in OCONUS locations to identify problems, analyze alternatives and develop viable recommendations for invoicing issues and discrepancies
- Cross trained in Subcontracts to prepare bid packages, participated in bidders’ teleconferences, analyzed and evaluated proposals, statement of work, negotiated subcontract provisions, negotiated additions, deletions and modifications to the RFP subcontract documents with the Subcontracts Manager and Legal and recommends subcontractors awardees
- Field assignment in 2012 supporting PAE’s Prime Contract CIVPOL Program in Kabul, Afghanistan
- Delegation of Authority for orders up to 100K
Associate Subcontracts Administrator
PAE, A Lockheed Martin Company
07.2010 - 06.2011
- Prepared bid packages, participates in bidders teleconferences, analyzed and evaluated proposals and statement of work, negotiated subcontract provisions, and recommended subcontractors awardees based on comprehensive procurement assessments
- Developed subcontract specifications from government RFP’s for the procurement of materials, equipment, and services ensuring alignment with project requirements
- Negotiated additions, deletions or modifications to RFP Subcontract documents with Subcontract Manager and Legal
- Ensured compliance on all RFP’sc, organizing and maintaining folders for any procurement transactions exceeding 3K to facilitate audit readiness
Buyer
Science Applications International Corporation
01.2010 - 07.2010
- Prepared RFQ’s, reviews and analyzes quotes, negotiated pricing and delivery terms
- Created FFP purchase orders from requisitions and sales orders and created purchasing files for orders over 30K in accordance with company policies and procedures
- Invoice resolutions of invoice discrepancies, monitoring and tracking supplier performance metrics
- Customers: Pentagon Force Protection Agency (PFPA), Air Force Reserve Command (AFRC), Marine Ground Task Force (MAGTF), Department of the Army, Department of the Navy and the Senate
Associate Buyer/Customer Account Representative
Science Applications International Corporation
07.2008 - 01.2010
- Created Sales Orders from catalog orders and project directives into Deltek Costpoint 6.1, generating requisitions from Sales Orders
- Facilitated sourcing by dispatching RFQ’s for FFP and IDIQ contracts, entering data into the cost analysis worksheet and inputting parts into Costpoint to ensure accurate pricing and availability.
- Cross-trained in all buying functions including creating purchase orders and managing purchasing folders for orders over 30K, coordinating with suppliers to expedite shipping.
- Customers: Pentagon Force Protection Agency (PFPA), Air Force Reserve Command (AFRC), Marine Ground Task Force (MAGTF), Department of the Army, Department of the Navy and the Senate
Education
Bachelor of Arts - Government & Public Policy
University of Baltimore
Baltimore, MD05-2006
Skills
- Proficient in FAR and DFAR compliance
- Complex Problem-solving
- Cross-functional collaboration
- Organizational skills
- Reliability
- Multitasking
- Attention to detail
- Proficient in Microsoft Office
- Prime contract proposal development
- Teamwork and collaboration
- Understanding of subcontract types: IDIQ, CPFF, FFP, T&M, and Level of Effort
- Experienced in LM Procure 2 Pay (P2P), SC Navigator, and Fieldglass Invoicing System
Timeline
Subcontract Management Staff
Lockheed Martin
08.2019 - Current
Subcontracts Administrator Sr.
Lockheed Martin
07.2015 - 08.2019
Buyer
Pacific Architects and Engineers (PAE)
06.2011 - 07.2015
Associate Subcontracts Administrator
PAE, A Lockheed Martin Company
07.2010 - 06.2011
Buyer
Science Applications International Corporation
01.2010 - 07.2010
Associate Buyer/Customer Account Representative
Science Applications International Corporation
07.2008 - 01.2010
Bachelor of Arts - Government & Public Policy
University of Baltimore