Kay Hensen
Birmingham,AL
Summary
Ms. Hensen has over twenty-seven years of military service. Acquisition and project management experience with a proven track record of successfully supervising contract activities at the executive, operation, program, and project levels. Effective leader, team builder, and communicator with administrative skills demonstrated in developing policy, programs, and incentives. Excellent interpersonal skills and ability to influence others to achieve desired results.
Contracts professional with extensive experience in negotiating and managing high-value contracts. Known for strong focus on team collaboration and consistently achieving results. Reliable and adaptable, with skills in contract law, risk assessment, and stakeholder management.
Overview
25
25
years of professional experience
Work History
Director of Contracts
Red Carrot Inc
09.2022 - Current
- Lead efforts and manage logistics and the substantive life cycle of multiple contracts, and ensure the necessary contracts tracking systems to manage contracts and subcontracts
- Provide oversight to program managers on contract inception, implementation, and closeout activities, including preparation of contract briefing materials, required approvals, allowances, funding, procurement, property inventory, and audit file documentation
- Analyze contractual commitments, specifications, and changes and develop a logistical program to prepare necessary subcontracts, purchase agreements, task orders, and subcontract modifications
- Prepare and negotiate Subcontracts, Purchase Agreements, Independent Consultant Agreements, Contract and Task Order modifications; negotiate and approve rates and funds sufficiency; perform periodic contract budget monitoring
- Proven experience supervising teams of support staff at the manager level
- Oversee the smooth implementation of contracts; organize and manage the logistical flow of contract implementation
- Organize and conduct periodic contract performance and administrative compliance reviews for project logistics teams
- Perform oversight of onsite staff by managing timecards, reviewing monthly reports, and ensuring all billing is accurate
- Oversaw and executed contracts from start to finish and monitored startup and program reviews through contract close-outs.
- Championed cost-saving initiatives through effective supplier management strategies, optimizing overall expenditures related to contracts.
- Developed successful proposals by collaborating with subject matter experts from various functional areas within the company.
Acquisition and Business Strategy Consultant, Owner
KHConsulting
01.2015 - Current
- Providing professional services to government contractors in developing acquisition strategies; proposal writing; establishing, monitoring, and evaluating Other Direct Cost (ODC), Time and Material (T&M), and performance-based contracts
- Proven comprehensive knowledge of the Federal Acquisition Regulation (FAR), long-term contractual planning, compliance implementation, strategic negotiations, and cost forecasting
- Developed a business plan and financial structure for a new company working in government contracting, implementing GAAP principles
- Garnered over $500M in awards by developing proposal strategies for multiple government contractors
- Providing advisory services on contract compliance, program management, and acquisition analysis on market conditions
Director of Contracts
National Conferencing INC
03.2017 - 09.2022
- Responsible for coordinating with government personnel and planning the workload distribution of the team for government contracts
- Provide senior management to the account team, focused on directing and monitoring project execution operations while providing contract administration, budget oversight and control, and quality reviews
- Establish short-term program objectives and milestone requirements, working with program managers to define specific tasks, performance metrics, and impact analysis on program success, considering internal and external elements
- Established effective communications within the program organization and with government personnel, ensured that required resources were available promptly, and implemented corrective actions when we identified problems
- Awarded over 20 government contracts
- Conducted forensic audits of government contracts to assess contract compliance
- Oversaw subcontract agreements and monitored/evaluated subcontracted work
- Prepared technical and pricing documents for project/program contract proposals
- Negotiated favorable terms with suppliers, vendors, and partners to maximize profitability without sacrificing quality.
- Developed successful proposals by collaborating with subject matter experts from various functional areas within the company.
- Developed and maintained strong relationships with key stakeholders to ensure contractual compliance and customer satisfaction.
- Conducted training and educational sessions on contracts and procurement actions, issues and trends.
- Oversaw the administration of over 50 high-value contracts, ensuring timely completion and delivery within budget constraints.
Senior Contract Manager, Compliance Officer
Docupak Inc
02.2008 - 02.2015
- Defined the direction that catalyzed coordination across departments through oversight of contract compliance programs; collaborated with project managers on all facets of contract administration for federal contracts exceeding $1B
- Incorporated technology with program performance objectives in close partnership with IT and operations departments
- Displayed notable management and reporting ability by providing high-level, detailed account analysis reports to senior management and government leadership
- Delivered key contributions toward success by establishing short-term program objectives and milestone requirements; worked with program managers to define specific responsibilities, performance metrics, and impact analysis on program success
- Ensured the effectiveness of the Compliance Program and related activities through ongoing, efficient monitoring
- Selected Contributions: Saved over $270K through the meticulous performance of forensic audits for several contracts
- Streamlined processes and clarified expectations through the design, development, and maintenance of business systems supporting the project and program managers in analyzing and evaluating program objectives
- Leveraged experience and training to successfully prepare technical and pricing documents for project/program contract proposals
- Created energy and stability through skilled Subcontract Management
- Captured substantial gains in efficiency by conducting forensic audits of financial accounts and performance compliance to contract terms in close partnership with team members across multiple departments
- Created an environment for sustained success by implementing continuous quality improvement focused on performance metrics, milestone schedules, return on investment, and customer satisfaction
- Developed strong relationships with clients and vendors, fostering mutually beneficial partnerships.
- Coordinated regular contract reviews to identify areas for improvement or renegotiation opportunities.
- Improved efficiency of contract management processes through the implementation of a centralized database system.
- Compiled required documentation to keep contracts compliant with CAS requirements.
- Successfully managed high volumes of contracts simultaneously while meeting tight deadlines and ensuring accuracy.
- Proactively identified potential contractual issues, addressing them before they escalated into more significant problems.
- Contributed to strategic planning initiatives by providing insights on current contractual commitments.
Supervisory Contracting Officer / Procurement Analyst
Montana Army National Guard / National Guard Bureau
03.2000 - 02.2008
- Demonstrated innovation and capacity to excel through operational support of United States Property and Fiscal Officer (USPFO) and Air National Guard contracting offices with an unlimited contracting warrant
- Supervised, trained, and hired dynamic six-person contracting staff
- Worked with the Contingency Contracting Team in establishing training objectives
- Employed refined relationship-building skills and a collaborative mindset in oversight of the Army Contracting Branch for the National Guard Bureau Acquisitions Division as a full-time military member
- Supervised 10-person contracting and support staff with an unlimited contracting warrant
- Achieved annual contracting actions totaling over $400 million
- For two years, functioned as a Procurement Analyst for the NGB PARC office and led 730 National Guard Bureau (NGB) contracting personnel in 54 Army and 91 Air units
- Identified areas for improvement in current contracting processes, proposing innovative solutions that led to increased efficiency.
- Coordinated with post-award staff to advise on financial discrepancies, payment term violations, deliverable delays and security breaches.
- Reduced contract processing time with thorough analysis and timely decision making.
- Implemented advanced data analytics tools for tracking contract performance metrics more accurately.
- Ensured contract compliance by conducting regular audits of contractor performance against established benchmarks.
- Secured advantageous pricing by skillfully negotiating volume discounts with suppliers during contract negotiations.
Education
MBA -
Touro University International
Los Alamitos, CA01.2002
Bachelor of Science - Sociology
Regents College
Albany, NY01.1994
Skills
- Microsoft 365
- Google Suite
- Federal Acquisition Regulation
- Pricing strategy
- Legal compliance
- Procurement management
- Team motivation
Technical Skills Certifications Awards
- Microsoft 365
- Google Suite
- Federal Acquisition Regulation
Position
[Position for RFP. We will fill in when we work on the proposals]
Relevant Experience
- [Bullets of skills in relation to the RFP/RFQ/SOW. We will fill in when we work on the proposals]
Timeline
Director of Contracts
Red Carrot Inc
09.2022 - Current
Director of Contracts
National Conferencing INC
03.2017 - 09.2022
Acquisition and Business Strategy Consultant, Owner
KHConsulting
01.2015 - Current
Senior Contract Manager, Compliance Officer
Docupak Inc
02.2008 - 02.2015
Supervisory Contracting Officer / Procurement Analyst
Montana Army National Guard / National Guard Bureau
03.2000 - 02.2008
MBA -
Touro University International
Bachelor of Science - Sociology
Regents College
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