KAY MOYERS
Nort Richland Hills,TX
Overview
10
10
years of professional experience
Work History
Executive Assistant to the Chief Operating Officer
Truvant of North America
05.2023 - 03.2026
- Provided comprehensive administrative support to the Leadership Team.
- Proactively managed complexed calendars by proactively resolving conflicts.
- Managed travel including scheduling flights, accommodations and transportation for business partners.
- Coordinated events including all aspects of planning including scheduling space, food and audio-visual needs.
- Partnered with the site Controller on reporting, invoicing, inventory and pricing.
- Managed the organization's procurement process, including sourcing vendors, issuing purchase orders, tracking deliveries, and reconciling invoices.
Executive Assistant to the Chief Operating Officer
On Track Staffing (Contract for Truvant)
05.2023 - 09.2023
- Provided administrative support to the Leadership Team.
- Calendar Management.
- Organized employee meetings and functions.
- Drafted communications as directed, to include reports, executive communication.
- Coordinated and arrange travel and other hospitality requirements for Leadership Team as well as all employees requiring business travel.
- Collaborated with site Controller on invoicing, inventory and pricing.
- Submitted and maintained facility work order requests to ensure the building is safe and functioning.
Executive Assistant to the VP, Data Engineering & Strategy and VP, Clinical Informatics
Swoon Consulting (Contract for CVS Health)
02.2020 - 05.2023
- Provided remote support for two Vice Presidents and the Data Analytical Teams.
- Managed complex calendars to ensure efficiency and understanding of each meeting request then prioritize the meeting based on business requirements.
- Coordinated departmental events and meetings.
- Interfaced with internal and external business partners and with their administrative support.
- Responded to emails and requests and demonstrated discretion and tact in handling requests while ensuring all information is accurate.
- Scheduled travel, hotel, accommodation arrangements.
- Prepared expense reports to ensure each report adheres to company policy before submitting for approval.
- Processed IT requests for: onboarding, offboarding, supervisor changes and equipment retrieval.
Executive Assistant to the VP of Procurement & Supply Management
ICONMNA (Contract for Lockheed Martin)
02.2019 - 10.2019
- Provided support to the VP of Procurement & Supply Management and Directors of Supplier Performance and Global Logistics.
- Managed complex calendars to ensure efficiency and optimal use of the VP’s and Director’s time; reviewed meeting requests and prioritized each meeting based on business requirements.
- Coordinated departmental events and meetings.
- Provided travel, hotel, and accommodation arrangements via Concur.
- Prepared expense reports and ensured each report adheres to company policy before submitting for approval.
- Interfaced with internal executives, high-level business partners, and coordinated with their administrative teams.
- Promptly responded to emails and phone calls, screening phone calls and inquiries, and actively handled the VP’s schedule and commitments to maximize time efficiency; demonstrated initiative, discretion, and tact in handling email, telephone calls and other requests; ensuring all correspondence is accurate.
Administrative Documentation Specialist
Icon Information Consultants (Contract for BNSF Railway)
10.2015 - 12.2018
- Provided support to the Strategic Sourcing Department in its contract completion and management function.
- Assisted in-house attorneys and stakeholders in the review, drafting, and negotiation of a wide variety of agreements including: construction agreements, engineering agreements, use and demonstration of equipment agreements, nondisclosure agreements, amendments, sub agreements, termination letters, documents to source goods and services to support a freight railroad.
- Consulted with Strategic Sourcing, Risk Management, Finance, Environmental and Tax departments on contract issues.
- Assisted in-house attorneys and other business partners with matters related to contract management and negotiations and compliance with company policy and regulatory requirements.
- Assisted with maintenance of electronic tracking system for contracts, development of form agreements and implementation of processes and procedures for review and approval of agreements.
- Assisted in training internal business partners on contract forms and procedures and acting as a resource for contract questions.
Skills
- Calendar, Expense & Travel Management
- Meeting & Event Coordination
- Facilities Management
- Project Management
- Contract Drafting/Contract Management
- Spreadsheets/Reports
- Process Improvement
- MS Office: Word, Excel, PowerPoint, Visio
- SAP
- QAD
Timeline
Executive Assistant to the Chief Operating Officer
Truvant of North America
05.2023 - 03.2026
Executive Assistant to the Chief Operating Officer
On Track Staffing (Contract for Truvant)
05.2023 - 09.2023
Executive Assistant to the VP, Data Engineering & Strategy and VP, Clinical Informatics
Swoon Consulting (Contract for CVS Health)
02.2020 - 05.2023
Executive Assistant to the VP of Procurement & Supply Management
ICONMNA (Contract for Lockheed Martin)
02.2019 - 10.2019
Administrative Documentation Specialist
Icon Information Consultants (Contract for BNSF Railway)
10.2015 - 12.2018