Overview
Work History
Education
Skills
Volunteer Work
Timeline
Generic

Kayla McGhee

Madison,WI

Overview

4
4
years of professional experience

Work History

Finance Committee Member

GSAFE
10.2023 - Current
  • Attended committee meetings to propose, discuss and advance budget and investment ideas.
  • Advised on promotional events to raise awareness and promote GSAFE initiatives.
  • Worked with team to create ideas for raising capital to fund safe transportation for students to and from schools.

Community Advisory Council Member

Overture Center For The Arts
08.2023 - Current
  • Represented organization at industry conferences and events.
  • Advised on organization programming to increase DEI engagement
  • co-hosted and executed events
  • voted on Diversity & Equity Dept. policies.

Arts Outreach & Engagement Coordinator

UW-Madison Division Of The Arts
06.2023 - Current
  • Built and maintained relationships with campus units & community organizations.
  • Developed and implemented dynamic engagement strategies for grad student, faculty, and staff.
  • Created and maintained sponsorship tracking system
  • Assisted with negotiations and artist contracts.
  • Collaborated with faculty, staff and students to identify and address institutional challenges.
  • Developed new programming that included community partners
  • Devised programs to promote diversity and inclusion among staff, faculty and students.
  • Prepared and administered multiple programmatic budgets.
  • Managed and administered sponsorship requests and approvals.
  • identified professional development opportunities for students across disciplines.

Youth Outreach Coordinator

Young Chicago Authors
09.2021 - 06.2023
  • Provided leadership, guidance and support to staff members.
  • Organized over 500 volunteers to help with the then largest youth poetry festival, Louder Than A Bomb
  • Worked closely with Programming Managers to ensure each event had staffing and support needs met.
  • Implemented a youth-facing newsletter that gained over 150 subscribers in under 4 months.
  • Created and managed a contact form database that led to over 6 sustainable community partnerships within a 1 year span.
  • Created a “Let The Heart Speak” column in the organization newsletter which created opportunities for students to publish their poetry.
  • Successfully transitioned the organization back to in-person programming after almost 2 years of virtual programming.
  • Recruited over 50 new active participants who were unfamiliar with the organization post-covid, and retained 63% of the participants that were lost during Covid.
  • Interviewed and onboarded 8 members of the first Youth Advisory Council,
  • Supervised 8 high-school advisory board members. scheduling regular meetings and organizational reviews, submitting their payroll, giving PMDP reviews, and soliciting regular feedback.
  • Created an open-mic series that traveled to different Chicago neighborhoods to recruit new talent.
  • Fostered community partnerships and CPS collaborations to grow the organization's resources and capacity for student engagement work.
  • Developed and implemented training programs for staff that are still being used currently.

Artist Relations & Show Lead Specialist

Sofar Sounds
01.2020 - 04.2023
  • Worked closely with the city director to make sure metrics were met
  • Show-led Twista's first Sofar show.
  • Advised on marketing campaigns to boost audience and artist diversity.
  • Recruited emerging artists to perform at Sofar shows across the south and west sides of Chicago.
  • Onboarded new venue hosts across the city.
  • Managed social media content to promote artists, venues, and Sofar initiatives.
  • Member of the former Artist Review team, having regular listening meetings to go through artist applications.
  • Assisted in corporate collaborations with companies and orgs such as Absolut Vodka, Windy City Live, Lulu Lemon, The Cubs, & Young Chicago Authors
  • Worked directly with city director to plan artist listening parties
  • Worked to find substitutes for artist cancellations
  • Managed Artist schedules
  • Liaised with booking agents, artist managers, PR execs, promoters, and musicians to ensure clear communication and understanding throughout show planning.

Stage Manager

John Walt Foundation
04.2022 - 10.2022
  • Coordinated with DJs and performing acts to ensure they knew their call time and were familiar with the run sheet.
  • Worked with director to develop effective use of rehearsal times.
  • Collaborated with technical crew to safeguard presentation of artistic vision.
  • Distributed production scripts to director, DJ, judges, hosts, and AV team.
  • Remained highly composed and calm in very fast-paced, stressful and constantly changing environments to provide optimal leadership and achieve desired results.

Operations Manager

Ascend Wellness Group
08.2020 - 08.2021
  • Kept employees compliant with company policies and procedures.
  • Developed systems and procedures to improve operational quality, team wellness, and efficiency.
  • Managed inventory and supply chain operations to achieve timely and accurate delivery of product.
  • Led hiring, onboarding and training of new hires to fulfill business requirements.
  • Supervised a team of 14
  • Created educational materials to teach employees and customers about recreational and medical use cannabis.
  • Designated Leaflogix Trainer.
  • Transitioned a team of 5 from an independent dispensary during an acquisition.

Volunteer Coordinator

Young Chicago Authors
01.2020 - 07.2021
  • Participated in community outreach events to promote volunteer opportunities and enlist new volunteers.
  • Developed and maintained relationships with local organizations to identify volunteer opportunities and resources.
  • Managed and tracked volunteer hours and progress to support accurate documentation.
  • Created a volunteer appreciation program for volunteers to receive free items from the organization.
  • managed a team of 3 interns to assist with managing over 500 volunteers.

Education

Some College - Music Business & Entrepreneurship

University of Illinois At Chicago
Chicago, IL

Skills

  • Resource Optimization
  • Financial Reporting
  • Financial Forecasting
  • Risk Assessment
  • Performance Measurement
  • Interpersonal Communication
  • Data Analysis
  • Budget Management
  • Project Coordination
  • Adaptability
  • Event Planning
  • Community Outreach
  • Time Management
  • Organizational Skills
  • Public Speaking
  • Digital Marketing
  • Volunteer Management
  • Program Development
  • Team Leadership
  • Teams, Outlook, Canva, Airtable, Slack, GSuite, Miro, Monday, Asana, Zoom, and MYUW systems proficient

Volunteer Work

Community Advisory Council Member | Overture Center For The Arts

Madison , WI - August 2023 - Current



Timeline

Finance Committee Member

GSAFE
10.2023 - Current

Community Advisory Council Member

Overture Center For The Arts
08.2023 - Current

Arts Outreach & Engagement Coordinator

UW-Madison Division Of The Arts
06.2023 - Current

Stage Manager

John Walt Foundation
04.2022 - 10.2022

Youth Outreach Coordinator

Young Chicago Authors
09.2021 - 06.2023

Operations Manager

Ascend Wellness Group
08.2020 - 08.2021

Artist Relations & Show Lead Specialist

Sofar Sounds
01.2020 - 04.2023

Volunteer Coordinator

Young Chicago Authors
01.2020 - 07.2021

Some College - Music Business & Entrepreneurship

University of Illinois At Chicago

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Kayla McGhee