Kayleigh Lynne Nolan
Palm City,FL
Summary
Results-driven property management and strategic sourcing professional with 5+ years of experience optimizing real estate operations and vendor negotiations. Strategic professional in procurement, known for high productivity and efficient task completion. Skilled in negotiation, supply chain management, and cost-reduction strategies. Excel at communication, problem-solving, and relationship building to achieve organizational objectives.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Strategic Sourcing Specialist
Jones Lang Lasalle, Americas Inc.
11.2023 - Current
- Contract Management: over 600 suppliers, completed 285 contracts
- Supported strategies to drive Supplier rationalization on the account, and consolidation of suppliers implementing our JLL Alliance Partners
- Created various Category, and Supplier Trackers on Smartsheet to communicate and validate with the field teams
- Audit and organization of Active Supplier List, Contract Files, COIs, and Supplier Diversity Certifications
- RFP execution and implementations for various categories including Water treatment, Elevators, Waste, Landscaping, Snow Removal, and Pest Control
- Supported account's technology transitions: Tableau, Aravo, Jaggaer, Avetta, and Corrigo integrations
- (SME assigned to our account)
- PDS Projects - $25 Million project upgrade at AT&T Dallas HQ
- Created Sourcing procedure documents and training for the team
- Participated in AT&T Supplier Diversity Summit as a panelist: Over 300 suppliers in attendance, demonstrating JLL Supplier Onboarding Processes
- Launched Uber Shuttle Service at Client HQ which resulted in amending the MSA to include Shuttle, and EV Car Charging Services
- Participated in interviewing potential candidates for various S&P roles on account
- Worked with Data Analysts to create a running Supplier Diversity Spend Report to provide to the client
Assistant Property Manager
Cushman & Wakefield, Americas Inc.
Cary, USA
10.2022 - 11.2023
- Assist the Senior Property Manager with the overall operations including maintenance, capital improvements, lease administration, budgeting, forecasting, reporting, collections, evictions, vacancy anticipation, marketing, lease renewals, service contracts, expense control, audits, invoices, etc
- Assist the Senior Property Manager with providing superior customer service and communication to our residents and prospects to enhance customer satisfaction and increase renewals, revenue, reputation, and profitability
- Complete lease/renewal paperwork to ensure completion to company standards and monthly rent roll for management review
- Coordinate tenants move-in, move-out
- Oversee maintenance of work orders (Building Engines) and purchase order systems, update and maintain office procedures, ensure certificates of insurance for vendors & tenants are up to date (Yardi)
- Assist the Senior Property Manager with the day-to-day operations of the entire on-site team, ensuring that all Cushman & Wakefield policies and procedures are being followed
- Maintain effective on-site staff through interviewing, hiring, and coaching team as necessary
- Maintain residents' files in accordance with the company's standards
- Maintain a positive working environment for tenants through prompt conflict resolution and consistent follow-up/communication
- Manage and maintain all aspects of the overall community budget and finances
- Implemented various Food Trucks, Car Washing, etc
- Monthly for tenant inclusion
Facilities & Building Manager
Aramark Ireland
Dublin, Ireland
10.2020 - 10.2022
- Oversee, maintain, and inspect all designated buildings and properties (10 total)
- Coordinate ongoing maintenance and inspections to comply with all relevant laws, codes, and company policies
- Monitor activities that happen outside the building, such as proper waste disposal, recycling, meter readings, etc
- Collect rent, pay invoices, and analyze operating statements
- Prepare the annual budget and report on financial performance regularly to client
- Manage on-site staff (security, etc.), vendor and contractor relationships
- Conduct market research and compare costs and benefits when evaluating new vendors/contractors
- Address tenant complaints, violations, or any issues on site
- Prepare and maintain all records, correspondence, and file
- Strategize different sustainability ideas, utilizing bees on the roof, solar panels, EV Car chargers, etc
- Operating/monitoring access control systems (CCTV & access cards) with tenants
Property Coordinator
Aramark Ireland
Dublin, Ireland
10.2020 - 10.2022
- Reporting to Senior Commercial Account Director, and assisting with Project/Building Managers
- Liaising with owners/landlords', tenants, and contractors/suppliers
- Managing team calls and dealing with day-to-day general tenancy and maintenance issues
- Assisting with the preparation and collation of a variety of reports under the guidance of Senior Property Managers
- Budget control and assisting Property Managers with expenditure monitoring
- Assisting the Property Manager on both the client and company's internal sustainability strategies
- Building positive relationships with contractors and tenants
- Dealing with Quarterly reports, Vacancy Credits, and Purchase orders
- Monitoring and proof-reading Tenant Report Engagement Reports
Field Administrative Coordinator
Clayco Corp
Tracy, USA
04.2018 - 10.2020
- Prepares correspondence (typing)
- Readily assists with whatever is needed to accomplish the company's objectives
- This includes typing, filing, copying, binding, and scanning
- This will also include document retrieval for auditing and litigation as needed
- Retrieved, scans, transmits, and electronically (or physically) distributes executed subcontacts, change orders and other documents associated with projects
- This is an extremely important responsibility
- May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required
- May also help obtain, assemble and assist with project closeout
- May assist in entering punchlist items and updating the information through the completion of the job
- Routinely would run reports and dunning letters on projects as required
- Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork
- Update rack drawing with the most current issues on a timely basis
- This may be daily
- Improved document retrieval efficiency by 100% within 4 months by digitizing and organizing project files, enhancing accessibility for team members
Education
Diploma - Supply Chain Management
Alison
Galway, Ireland04.2025
Associate Degree - Art
Palm Beach State College
Palm Beach Gardens, FLSkills
- Administrative tasks
- Adobe
- Aravo
- Budgeting
- Building management
- Category Trackers
- Communication
- Conflict resolution
- Contract Management
- Corrigo
- Customer Service
- Event Coordination
- Facilities Management
- Forecasting
- Google Docs
- Jaggaer
- Lease Administration
- Marketing
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft SharePoint
- Microsoft Word
- Nexus
- Oracle
- Organizational skills
- Project Management
- RFP execution
- Smartsheet
- Supplier rationalization
- Tableau
- Team Management
- Time Management
- Yardi
- Zoom
- Contract management
- RFP execution
- Supplier performance
- Procurement process
- Negotiate prices
- Financial analysis
- E-procurement systems
- Market research
Certification
Real Estate Sales Associate, 03/01/25, 09/01/26, State of Florida
References
References available upon request.
Timeline
Strategic Sourcing Specialist
Jones Lang Lasalle, Americas Inc.
11.2023 - Current
Assistant Property Manager
Cushman & Wakefield, Americas Inc.
10.2022 - 11.2023
Facilities & Building Manager
Aramark Ireland
10.2020 - 10.2022
Property Coordinator
Aramark Ireland
10.2020 - 10.2022
Field Administrative Coordinator
Clayco Corp
04.2018 - 10.2020
Diploma - Supply Chain Management
Alison
Associate Degree - Art
Palm Beach State College
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