Kaylie Phan
Annandale,VA
Summary
Highly organized and detail-oriented Accounts Payable Specialist with experience in full-cycle AP, invoice processing, vendor management, and payment execution. Proficient in Deltek Costpoint and Microsoft Office Suite, with a strong ability to maintain accuracy, meet deadlines, and collaborate effectively with cross-functional teams.
Overview
5
5
years of professional experience
Work History
Accounts Payable Specialist
DirectViz Solutions LLC
04.2024 - 10.2025
- Enter 50–100 invoices weekly into Deltek Costpoint, ensuring accurate project, org, and account coding.
- Prepare and process weekly AP payment runs (ACH and checks), review cash disbursement reports, and resolve discrepancies prior to submission.
- Process voucher reclasses in Costpoint as needed.
- Review and process employee expense reports, ensuring proper approvals and documentation.
- Set up and maintain vendor profiles, verifying W-9s, banking details, and payment terms.
- Provide vendors with payment updates and resolve issues related to missing or incorrect invoices.
- Support HR with new-hire onboarding by coordinating required documentation and system access.
- Assist employees with timesheet support, including password resets, account unlocks, and basic troubleshooting.
- Maintain accurate employee charge codes and assist with project/timecard charging updates.
Contact Implementation
National Data Care
06.2022 - 04.2024
- Processed signature cards and documentation with accuracy and regulatory compliance.
- Performed data entry across multiple internal workflows supporting several departments.
- perational supplies, including check stock and ATM/debit/credit cards.
- Supported the accounting department by preparing billing changes and updating account records.
- Responded to customer and banker inquiries via email, providing timely and professional issue resolution.
- Completed administrative tasks including scanning, photocopying, faxing, mailing, sorting, and filing.
Dental Assistant
General Dentist
06.2020 - 08.2020
- Sterilized instruments and prepared treatment rooms according to health and safety standards.
- Managed and scheduled patient appointments.
- Prepared patient charts and coordinated information with the front desk.
- Performed data entry to update patient information and medical records.
- Sterilized rooms and prepped equipment and instruments for 5-7 procedures daily.
Education
Bachelor of Science - Concentration in Accounting
George Mason University
Fairfax, VA12.2024
Skills
- Deltek Costpoint (AP, Vendor Setup, Timesheet Support)
- Full-Cycle Accounts Payable
- ACH, Check Runs, Wire Transfers
- Vendor Relations & Issue Resolution
- Data Entry & Document Processing
- Onboarding & HR Support
- Customer & Internal Communications
- Administrative Support (Filing, Scanning, Records)
- Microsoft Excel, Outlook, SharePoint
Timeline
Accounts Payable Specialist
DirectViz Solutions LLC
04.2024 - 10.2025
Contact Implementation
National Data Care
06.2022 - 04.2024
Dental Assistant
General Dentist
06.2020 - 08.2020
Bachelor of Science - Concentration in Accounting
George Mason University