Dawna A. Honda
Accounts Payable
Rio Rancho,NM
Summary
Detail-oriented Accounts Payable Specialist skilled in payment processing, account reconciliation, and problem resolution. Committed to enhancing financial accuracy and optimizing cash flow.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Accounts Payable Specialist
Tsay Federal Contracting Services, LLC
Rio Rancho, NM
12.2022 - Current
- Process all invoices for each site won by government contracts. Ensuring all payments are processed under specific organizations and individual projects.
- Detailed processing on matching invoices to purchase orders. Ensuring the amount doesn't exceed threshold.
- Reconcile trade AP balance sheet on general ledger monthly reports.
- Prepare weekly payables, issue checks and prepare ACH transfers for controller and CFO to approve.
- Monthly vendor reconciliation of statements, projecting budget costs on construction materials, labor and expenses.
- Coordinated with project managers and director of construction management on purchase orders, certified payroll, capital expense, budgeting subcontractors for each task order and tech area.
- Prepared and created construction purchase orders and submitted for electronic signatures. Entering and tracking the budget for each construction contract and abiding by government obligations.
- Assisted in federal audit reports and submitting proof of payments with government supported backup on voucher packets.
- Track financial budgets on spreadsheet and maintain communication with on site operations team on monthly expense reports.
- Request completed and signed certified payroll from subcontractors when work is performed. Prepared and saved documents to contracts manager for government submittals.
Area Supervisor
Ross Dress for Less
Rio Rancho, NM
06.2020 - 11.2022
- Supervised store associates with team productivity and improved safety by implementing company policy and procedures.
- Relived employees of breaks and lunches. Covering shifts when appropriate and providing ongoing coaching.
- Ensuring the safety of customers and associates with scheduled perimeter walks for theft, danger and hazards within the property.
- Recording employee improvements and conflicts. Resolving situations by mediating discussions to benefit mutual outcomes.
- Maintained a clean and well-organized area with company's store presentation guide.
- Prepared planned operations schedule for associates, with specific tasks for individual employees throughout the day.
- Daily close out of cash registers and end of day reports for management.
- Printing new guidelines, open positions and company updates for associate breakroom.
- Completed forms and digital closed caption records for loss prevention if legal action is required.
Administrative Assistant
Silverado Apparel + Home
Albuquerque, NM
02.2017 - 04.2020
- Managed all of the custom apparel orders when sales representatives are attending western shows.
- Enter orders with data entry in QuickBooks and submit to office manager for manufacturing warehouse to process apparel orders.
- Monitoring past due customers and sending notifications via email and phone.
- Scheduling itinerary for CEO, booking apparel markets and flights.
- Organize upcoming apparel and home photoshoots for next seasons catalogs. Spotting models and ensuring each garment is in pristine condition, layout and color.
- Coordinating with the professional photographer on editing and submitting cover page selections.
- Editing and preparing sample for mass production of catalogs for customer viewing.
- Setting up home decor displays for photos and preparing catalog for sales representatives to present at shows.
- Assisted and maintained inventory stock items, with data entry for documentation.
Administrative Assistant
State of New Mexico Environment Dept. EHB
Albuquerque, NM
01.2015 - 01.2017
- Supported temporary services to District 1 Environmental Health Department by responding to walk-in clients with requests for temporary food establishment permits, renewal of food establishments and inspections.
- Directly worked with geography scientists with on site support for liquid waste inspections. Reporting notes and ensuring customers are within state regulations and laws.
- Recorded customer water meter readings on spreadsheet, distribute liquid waste applications to inspectors for further action and notify customers with copies of liquid waste permits.
- Send copies of property search as requested by customers.
- Supported services to the food program by preparing and distributing monthly follow-up inspections for each inspector.
- Maintained and managed filing system for food and liquid waste programs.
Education
High School Diploma - General Studies
Maui High School
Kahului, HI06.2006
Skills
- Government Contracts
- Payment Invoice Processing
- Data Entry 10 Key
- Purchase Orders Purchase Requisitions
- Quickbooks Intuit
- CostPoint Deltek
- Account Credit Card Reconciliation
- Problem Solver
- Quick Learner
- Monitoring Budget Costs
- Month-end Closing
- Reconcile Trade AP
- Proactive and Self Motivated
- Microsoft Office Adobe Acrobat DocuSign
- Attention To Detail
- Time Management
- Handling Confidential Reports
- Expense Tracking
Certification
Accounts Payable Specialists
Timeline
Accounts Payable Specialist
Tsay Federal Contracting Services, LLC
12.2022 - Current
Area Supervisor
Ross Dress for Less
06.2020 - 11.2022
Administrative Assistant
Silverado Apparel + Home
02.2017 - 04.2020
Administrative Assistant
State of New Mexico Environment Dept. EHB
01.2015 - 01.2017
High School Diploma - General Studies
Maui High School