Kaylyn Vasquez
Marina del Rey,CA
Summary
Detail-oriented professional with expertise in data entry, project management, and invoice processing. Committed to ensuring accurate financial reporting and effective logistics to support program operations.
Overview
6
6
years of professional experience
Work History
Office Technician
California Department of Rehabilitation
Los Angeles, California
12.2025 - Current
- Create, process, and issue authorizations for school and employment services in accordance with program guidelines and vendor requirements.
- Coordinate directly with universities, private training institutions, employment vendors, and service providers to ensure accurate service delivery and documentation.
- Review, process, and track invoices to ensure accuracy, completeness, and timely submission.
- Manage data entry, record maintenance, and case documentation using internal systems and Microsoft Excel to support reporting and audits.
- Load authorized funds into system software to enable consumer purchases and service delivery.
- Assist the accounting department with Accounts Receivable (AR) forms for unauthorized purchases and funding discrepancies.
- Disencumber unused and expired authorizations and generate monthly reports on unliquidated encumbrances to support accurate budget reporting.
- Book and manage consumer travel arrangements, including lodging and airfare, ensuring appropriate funding usage and documentation.
- Collaborate closely with service coordinators and counselors to ensure records, timelines, and authorizations remain current and compliant.
- Monitor service timelines and follow up with vendors and internal staff to resolve discrepancies or missing documentation.
Program Assistant
Crystal Stairs
Los Angeles, California
08.2024 - 12.2025
- Supported program operations and process improvement initiatives by identifying workflow gaps and maintaining organized records.
- Assisted Program Coordinator with creating client certificates and providing virtual technical support.
- Reviewed high volumes of provider timesheets to ensure accuracy, compliance, and adherence to program regulations.
After-School Program Leader
After School All-Stars
Los Angeles, California
11.2023 - 03.2026
- Planned and implemented structured activities promoting student development and program engagement.
- Coordinated schedules, materials, and daily program logistics to support smooth operations.
- Communicated and collaborated with staff to enhance program quality and consistency.
- Maintained communication with parents and guardians regarding student progress and behavior.
Patient Service Representative
RadNet
Los Angeles, California
08.2023 - 01.2026
- Maintained accurate patient records by updating medical files, scanning documentation, and processing referrals. ensuring compliance with HIPAA and organizational privacy standards.
- Verified insurance information, collected co-pays, and ensured financial clearance.
- Managed appointment scheduling and coordinated with clinical staff to support timely patient care.
Sales Associate
TJX Companies
Culver City, California
05.2023 - 09.2023
- Processed payments, handled cash accurately, and promoted credit and loyalty programs.
- Maintained accurate sales records, and supported daily operational goals.
- Exceeded daily quotas for credit card applications
- Assisted with inventory management, restocking, and merchandise preparation.
Shift Leader
Ginger's Divine Ice Creams
Los Angeles, California
05.2020 - 08.2022
- Trained and mentored new staff on customer service and product knowledge.
- Managed inventory levels to maintain stock of supplies.
- Verified accuracy of cash drawers during opening and closing shifts.
- Delegated tasks to employees and monitored activities and task completion.
Education
Associate of Arts - Psychology
Santa Monica College
Santa Monica, CA12-2026
Skills
- Data Entry & Data Tracking
- Project management
- Microsoft Excel
- Expense & Budget tracking
- Logistics & Scheduling
- Procurement Support
- Authorization & Invoice Processing
- Reporting & Documentation
Timeline
Office Technician
California Department of Rehabilitation
12.2025 - Current
Program Assistant
Crystal Stairs
08.2024 - 12.2025
After-School Program Leader
After School All-Stars
11.2023 - 03.2026
Patient Service Representative
RadNet
08.2023 - 01.2026
Sales Associate
TJX Companies
05.2023 - 09.2023
Shift Leader
Ginger's Divine Ice Creams
05.2020 - 08.2022
Associate of Arts - Psychology
Santa Monica College