KELLI S. MULLEN
Fresno,California
Summary
A detail-oriented and forward-thinking professional, with comprehensive experience in executive and C-suite support, office management and reception, calendaring and scheduling, travel arrangements, meeting and conference room coordination, credit card report reconciliation, vendor relations, payroll, and expense reporting. Utilizes strong communication skills to liaise with vendors, clients, senior executives, and internal teams. Demonstrated ability to identify priorities and resolve issues. Develops and maintains processes that reduce redundancy, improve accuracy and efficiency, and enable achievement of organizational objectives.
Overview
19
19
years of professional experience
Work History
Family Caregiver
03.2020 - Current
Administrative Assistant/ Sales Coordinator
Medtronic
Santa Clara, California
02.2022 - 03.2023
- Heavy calendar/ manage calendars for 2 Senior Directors
- Coordinate travel arrangements- Airfare, rental car, and hotel accommodations
- Monthly/ Daily expense reports
- Support the Marketing Team (US and China)
- Support the Regulatory Affairs team (US and Israel)
- Support Sales team of 200+ people (US)
- Manage Org charts and for all 3 teams
- Maintain the Sales Roster on a daily basis
Office Manager
BITGO, INC.
Palo Alto, California
01.2018 - 01.2020
- Oversaw daily operations and schedules for 120 employees.
- Worked closely with inside and outside vendors to ensure employee satisfaction and well-being.
- Spearheaded a new office recycling and compost program.
- Reconciled company credit card each month.
- Planned all office outings and holiday parties.
- Provided backup support for all C-level executives.
Office Manager
DRAWBRIDGE, INC.
San Mateo, California
01.2017 - 01.2018
- Served as lead contact for office support and facilities needs at headquarters and five off-site locations, including internationally.
- Supported organization of company events and social gatherings for 200 employees.
- Provided backup support for two C-level executives and five senior vice presidents.
- Worked closely with our vendors to ensure employee satisfaction.
- Reconciled monthly American Express reports for all five offices.
- Functioned as point of contact for all visitors, including employees from other offices.
Facilities Coordinator, Interim Executive Administrator, and Front-Desk Receptionist
ROCKETFUEL, INC.
Redwood City, California
01.2014 - 01.2017
- Coordinated international and domestic travel for five customer success executives.
- Processed expense reports for five customer success executives.
- Organized outings and team events for 300 employees; served as key member of the social committee.
- Maintained heavy calendaring and scheduling for 50 conference rooms.
- Worked closely with vendors to ensure employee satisfaction.
- Served as a point of contact for all office managers within the company.
- Reconciled American Express credit cards for facilities team.
Front Desk Receptionist and Recruitment Administrative Assistant
LOWENSTEIN SANDLER LLP
Palo Alto, California
01.2012 - 01.2014
- Served as point of contact for all clients and visitors, including visiting attorneys.
- Coordinated and maintained a heavy conference room schedule and catering for the firm's events.
- Assisted office services with printing and managed conference room, including videoconferencing and all IT needs.
- Oversaw approval processing of office invoices, party planning, and partner expense reports with the firm's management to ensure timely payment and reimbursement.
- Assisted recruiting partner with screening resumes, candidate correspondence, and social event planning related to summer associate recruiting.
Front Desk Receptionist, Assistant Facilities Coordinator, and Recruiting Assistant
MCDERMOTT, WILL & EMERY LLP
Menlo Park, California
01.2008 - 01.2012
- Managed multi-line VoIP system and greeted clients and visitors for a 130-attorney firm.
- Oversaw and maintained a rigorous conference room schedule.
- Served as point of contact for all clients and visitors, including visiting attorneys.
- Supported in-house recruiter with resume screenings, candidate correspondence, and social event planning related to summer associate recruiting.
- Assisted the human resources department with maintenance of a calendar of absences, payroll, and other special projects.
- Supported accounting department with miscellaneous AP and AR projects.
- Coordinated building maintenance repair orders to ensure proper and timely completion.
Education
Completed Coursework - Education and Fashion Merchandising
FRESNO STATE UNIVERSITY
Timeline
Administrative Assistant/ Sales Coordinator
Medtronic
02.2022 - 03.2023
Family Caregiver
03.2020 - Current
Office Manager
BITGO, INC.
01.2018 - 01.2020
Office Manager
DRAWBRIDGE, INC.
01.2017 - 01.2018
Facilities Coordinator, Interim Executive Administrator, and Front-Desk Receptionist
ROCKETFUEL, INC.
01.2014 - 01.2017
Front Desk Receptionist and Recruitment Administrative Assistant
LOWENSTEIN SANDLER LLP
01.2012 - 01.2014
Front Desk Receptionist, Assistant Facilities Coordinator, and Recruiting Assistant
MCDERMOTT, WILL & EMERY LLP
01.2008 - 01.2012
Completed Coursework - Education and Fashion Merchandising
FRESNO STATE UNIVERSITY