Kelly Butler

Responsible for opening all customer projects using Quickbooks online accounting system. managed all customer projects from start to finish. Processing all vendor purchase orders for needed material, verified and posted all vendor invoices to purchase orders. Once project was completed verified all labor hours, material cost were accurate, created invoice and sent all invoices to customers.

Handled all customer collections insuring all customer invoices were paid within company's net terms.

Posted all customer payments to open invoices.

Verified all employees time entries were accurate and processed all payroll on a weekly basis.

Assisted the Sales Department with customer quotes for parts orders and field service work.

Arranged all travel arrangements for every employee, ie, booking hotels, flights, car rentals and issuing per diem.

Setup all new customers and vendors in the Quickbooks Online accounting system

Responsible for all accounts payable and accounts receivable.

Responsible for all new hires, and setting each new employee up in the company's system.

Worked with the company's insurance company to have customer's COI's issued when needed.

Assisted with all employee training,

Ran any needed finical reports for Management or the Controller when needed.

• Coordinated office operations to enhance workflow efficiency and support staff productivity.
• Oversaw procurement of office supplies, ensuring cost-effectiveness and timely availability for staff needs.
• Implemented filing system improvements that increased document retrieval speed and accuracy.
• Developed training materials for new hires, fostering a smooth onboarding process and team integration.
• SAP Super User, assisted with training of the SAP system for all new employees. Assisted with any trouble shooting, questions, and concerns.
• Opened all company job projects into the SAP system and assisted in managing projects from start to finish. Once project was completed created all customer invoices.
• Setup all new company vendors and customers.
• Verified all employees time entries and submitted all payroll to Corporate Office for processing.
• Reviewed and processed all customer inspection reports, and insured all inspection reports were sent to the customer within a timely manner.
• Assisted Service Department with customer scheduling for needed onsite repairs.
• Handled all customer collections, collected over $1,000,000.00 annually.
• Acted as a liaison between customers and company
• Created all vendor purchase orders and ordered all needed materials for customer repairs.

• Managed credit risk assessments to ensure compliance with lending policies.
• Evaluated customer creditworthiness using advanced analytical tools and financial data.
• Invoiced all customer orders
• Posted daily customer payments to open invoices
• Responsible for daily collection call for past due accounts
• Assisted company Controller and Credit Manager with month end close.

Handled all incoming customer calls requesting generator service, repairs and preventative maintenance.

Scheduled all Technicians for field service work.

Prepared all work orders for Technicians with customer information and parts needed for repairs.

Figured all costing for work orders once service work was completed and then submitted to the Corporate Office for invoicing.