Kelly De La Rosa
Mountain View,USA
Summary
Innovative and organized professional with knack for multitasking and effective communication. Possesses comprehensive knowledge of project management principles and event planning, coupled with strong administrative and coordination skills. Committed to driving successful program execution and delivering impactful results.
Overview
4
4
years of professional experience
Work History
Education Associate
Stanford University School of Medicine
Palo Alto, CA
07.2025 - Current
- Administer daily operations for three pediatric fellowship programs—Pediatric Critical Care Medicine, Pediatric Pulmonary, Asthma & Sleep Medicine, and Pediatric Palliative Care & Quality of Life—in collaboration with two Education Managers, balancing competing priorities across multiple divisions
- Serve as a primary point of contact for over 14 fellows, 2 Program Directors, and multiple hospital partners, ensuring seamless coordination between academic and clinical operations
- Coordinate fellow processes by assisting with interviews, conducting program evaluations, and managing operational workflows, including weekly service-related goals, compliance reminders, and certification notifications
- Facilitate program conferences, medical simulations, and educational sessions, assisting with logistics, materials, and on-site coordination
- Manage intricate scheduling for diverse learners, including fellows, residents, and other program activities, effectively resolving conflicts between clinical and academic calendars
- Maintained comprehensive program documentation and data to support compliance with GME, ACGME, and CME standards.
- Oversee processing of financial transactions and meticulously monitored program expenses to support effective financial management.
Administrative Coordinator
Baskin Engineering
Santa Cruz, CA
07.2023 - 06.2025
- Coordinated daily operations and administrative support for over 30 engineering faculty and research staff
- Reconciled and processed financial transactions with UC Santa Cruz’s Financial Affairs System, including reconciliations (CTE), reimbursements, and honorariums
- Supported event coordination, meetings, and various departmental activities, verifying seamless execution of logistics
- Served as main point of contact for various department-related events including Next Wave Symposium and DNA Day
- Designed and posted daily outreach materials for Baskin Engineering events across campus, increasing student and faculty engagement
- Created, managed, and tracked detailed spreadsheets for various university engineering departments, ensuring up-to-date and accurate information was available for reporting and communication purposes
Administrative Coordinator
Genomics Institute
Santa Cruz, CA
10.2022 - 07.2023
- Analyzed and maintained budgets of up to seventeen thousand dollars to stay on track with the company’s financial targets
- Supported faculty recruitment and onboarding by coordinating interviews, handling post-interview documentation, and assisting with new employee orientations
- Processed all post-event activities with UCSC’s Financial Affairs System, including reconciliations, honorariums, and reimbursements
- Successfully collaborated with cross-campus and off-campus organizations and served as a liaison for all logistics
- Created, managed, and organized Google Drives for all event-related details, i.e., budget, lodging, catering, “run of show”, etc.
- Ran daily operations of the Genomics Institute, including supply inventory, supply ordering, IT support, calendaring, and meeting space scheduling
Education
Combined Bachelor of Arts - Sociology, Latin American and Latino Studies
The University of California, Santa Cruz
07-2025
Skills
- Program & operations coordination
- Event planning & logistics
- Stakeholder liaison & communication
- Budgeting & financial reconciliation
- Compliance & documentation management
- Data tracking & reporting
- MS Office, Google Workspace, Smartsheet, MedHub, Oracle, Slack, Canva, Asana
- Calendar & schedule management
Timeline
Education Associate
Stanford University School of Medicine
07.2025 - Current
Administrative Coordinator
Baskin Engineering
07.2023 - 06.2025
Administrative Coordinator
Genomics Institute
10.2022 - 07.2023
Combined Bachelor of Arts - Sociology, Latin American and Latino Studies
The University of California, Santa Cruz