Kelly Guire
Bordentown
Summary
Energetically drove administrative efficiency at NJ Dept of Environmental Protection, mastering spreadsheets and policy modifications while enhancing team productivity. Expert in scheduling and multitasking, I significantly improved document management processes and office supply inventory accuracy, showcasing exceptional organizational skills and a commitment to excellence.
Overview
8
8
years of professional experience
Work History
Substitute Secretary
West Windsor Plainsboro School District
West Windsor
03.2025 - Current
- provided assistance when required across multiple West Windsor schools for nurse secretary role.
- Oversaw front office operations while fostering a welcoming environment for visitors across multiple schools throughout district.
Substitute Secretary / School Aide
Bordentown Township School District
Bordentown
04.2025 - Current
- Assisted teachers in pre-K classrooms by helping manage student activities
Administrative Assistant 2
NJ Dept of Environmental Protection
Trenton
08.2018 - 03.2024
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Created travel arrangements for senior managers according to their requirements.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Scheduled appointments between clients and customers and internal staff members.
Education
Some College - Business
Mercer County Community College
Trenton, NJSkills
- Letter preparation
- Filing
- Scheduling
- Meeting planning
- Spreadsheets
- Policy and procedure modification
- Phone call answering
- Multi-line telephone system operation
- Multitasking and prioritization
- Typing proficiency
- Scheduling and calendar management
- Data entry documentation
- Microsoft PowerPoint
Timeline
Substitute Secretary / School Aide
Bordentown Township School District
04.2025 - Current
Substitute Secretary
West Windsor Plainsboro School District
03.2025 - Current
Administrative Assistant 2
NJ Dept of Environmental Protection
08.2018 - 03.2024
Some College - Business
Mercer County Community College