Kelly James
Santa Clara,CA
Summary
Experienced Executive Assistant with 5 years of providing critical administrative and operational support to executives in fast-paced environments. Specializes in calendar management, communication coordination, and priority management, ensuring leaders remain focused and efficient.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive Assistant to Founder & CEO
Private Residence
San Jose, California
02.2024 - Current
- Prepared meeting agendas, presentation materials, and executive summaries for quarterly board meetings and leadership reviews, ensuring CEO was fully briefed and organized.
- Served as trusted gatekeeper, managing competing requests and priorities with discretion to maximize CEO’s focus and effectiveness.
- Coordinated domestic and international travel arrangements, creating well-organized itineraries that aligned with executive commitments.
- Maintained confidential records including board materials, NDAs, contracts, and investor documentation, ensuring secure handling and efficient retrieval.
- Managed logistics for upscale dinners, receptions, and hosted events, ensuring seamless venue selection, vendor coordination, and guest list management.
Paralegal
Kline & Specter PC
Philadelphia, Pennsylvania
03.2022 - 01.2024
- Managed high-volume document production, review, and submission, maintaining accuracy and speed while meeting aggressive turnaround expectations.
- Coordinated communication among clients, medical providers, insurers, and opposing counsel to advance cases efficiently.
- Maintained visibility into schedules, deadlines, and deliverables, enabling informed decision-making under pressure.
- Coordinated communication with stakeholders to ensure prompt follow-through and adherence to deadlines.
General Manager
Chipotle Mexican Grill
Temecula, California
09.2018 - 07.2022
- Supported senior leadership by managing operational priorities and ensuring timely follow-through on key initiatives.
- Monitored deadlines and operational tasks, ensuring timely execution and fostering accountability across teams.
- Tracked operational issues and escalations, keeping leadership informed through clear and efficient communication.
Education
Bachelor of Arts - Creative Writing
San Francisco State University
San Francisco, CA05-2022
Skills
- Effective executive communication
- Confidentiality and discretion
- Access management skills
- Time management strategies
- Deadline and task management
- Meeting preparedness
- Detail-oriented organization
- Judgment and prioritization
- Problem-solving initiatives
- Accountability and follow-through
- Adaptability in dynamic environments
- Reliable professional presence
Certification
Paralegal Certification - UCLA Extension, 2026
Timeline
Executive Assistant to Founder & CEO
Private Residence
02.2024 - Current
Paralegal
Kline & Specter PC
03.2022 - 01.2024
General Manager
Chipotle Mexican Grill
09.2018 - 07.2022
Bachelor of Arts - Creative Writing
San Francisco State University