Kelly Millsap
Salem
Summary
Human Resources professional with a passion for supporting new hire processes and procedures. Has a strong team player mentality and believes in the power of exceptional leadership. Holds an AAS in Office Administration and a BAS in Leadership and Management. Specializes in HR to support organizational goals through effective recruitment, employee relations and policy implementation.
Overview
9
9
years of professional experience
Work History
HR Specialist
Bonaventure Senior Living
Salem, Oregon
10.2025 - 06.2026
- Support onboarding procedures
- Create and send offer letters
- Call and document references
- Point of contact for new hire questions
- Stay within state compliance by collecting acceptable I-9 documents and verifying new employees through E-Verify.
- Audit employee files for compliance issues and necessary documents.
- Take care of all TNCs (Tentative Non-confirmations) and I-9 issues.
- Perform Background checks for OR and WA employees
- Answer email inquiries and keep the HR email up to date
- Support executives with new hire needs
- Unemployment reporting and tracking for senior living communities within WA, OR, and CO
- Create training materials and organize New Hire Orientation
- Work with accounting to handle wage complaints
- Manage, audit, and save important documents for compliance reasons using appropriate retention schedules.
- Field and handle employee concerns and complaints.
- Resident survey tracking
- Create new hire profiles in the HRIS system.
- Answer state survey questions
- Perform and track random and pre-employment drug screenings.
- Keep all new hire tracking systems up to date.
- Adhere to confidentiality policies and procedures.
- Point of contact for Employment Verification phone calls and emails
- Data entry for HR and Senior Community-related projects
Office Specialist 2: Scholarship Processing Coordinator-Temporary Position
The Higher Education Coordination Commission
Salem, Oregon
02.2025 - 04.2025
- Evaluate scholarship applications using specific criteria to validate or reject applications.
- Evaluate transcripts using specific criteria to validate or reject applications.
- Check daily emails and respond to student inquiries or questions.
- Track application numbers and enter the collected data into the tracking spreadsheet.
- Collect mail, scan, and enter transcripts into Internal Tools.
- Upload transcripts into student accounts.
- Collect data for tracking applications.
- Audit and file student transcripts.
- Manage student files and folders.
- Handle confidential information and adhere to the rules and regulations for confidentiality within a state organization.
HR Administrative Receptionist
Climax Portable Machining and Welding Solutions (Rebranding to SFEG)
Newberg, Oregon
05.2024 - 02.2025
- Use a high level of customer service skills to greet vendors and guests and implement check-in procedures.
- Computer skills using Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and Adobe.
- Managed and coordinated executive calendars and meetings.
- File management, including retention schedules, organization of file locations, auditing employee files, saving, scanning, and downloading training files to the appropriate software.
- Manage new hire support for onboarding, orientations, and training.
- Handle sensitive and confidential information daily.
- Process invoices for payment for the finance department, print financial reports, and mail invoices to customers.
- Work in Excel and Adobe to create and format spreadsheets.
- Use Word to create documents, flyers, and handouts for departmental projects.
- Analyze spreadsheets and reports to ensure accuracy for payroll.
- Research information for company projects.
- In charge of ordering and editing business cards, as well as creating protocols for ordering apparel.
- Collect, scan, and distribute mail.
- Order and organize office supplies.
- Maintain office equipment.
- Organize travel for executives and board members.
- Used professional and effective communication skills to email external and internal clients, managers, and executives, and new hires.
- Create, update, and maintain global contact information and employee Anniversary List for managers and executives.
- Update and acquire data for corporate insurance forms and renewal.
- Data entry projects for 5 different departments.
HR Intern
HECC (Higher Education Coordinating Commission)
Salem, Oregon
09.2023 - 12.2023
- Performed various administrative tasks, such as records management, filing, printing, scanning, file retention, and auditing employee classifications.
- Used computer skills to learn new programs and do data entry.
- Supported HR analysts with onboarding and fielding employee concerns.
- Organized, copied, and compiled onboarding paperwork.
- Audited PD’s (Position Descriptions), by updating and editing PD spreadsheets with the current recruitment information.
- Input data into a state software called Workday for recruitment purposes.
Sales Associate
Kathleen’s Hallmark
McMinnville, Oregon
04.2021 - 09.2023
- Used a high level of customer service skills to greet and fulfill customer needs.
- Handled money transactions regularly.
- Daily interaction with diverse groups of people.
- Answered phones, screened questions, and administered opening and closing procedures.
- Handled mail and shipping procedures.
- Frequently used organizational and problem-solving skills to market and display products.
- Participated and helped implement customer events.
- Utilized software for accounting needs.
- Supervised and helped train new employees.
- Handled customer complaints.
Special Education Classified Substitute
McMinnville School District
McMinnville, Oregon
10.2017 - 03.2021
- Worked closely with coworkers to design and implement learning strategies for youth and young adults with special needs.
- Trained students in life skills, such as cooking, cleaning, organizing, and counting change.
- Supervised on-the-job training in the community.
- General supervision of students and caring for the needs of young adults ranging from high functioning to severe mental and physical disabilities.
- Supported staff with curriculum and development of learning protocols.
- Managed students in crisis.
- Supervised students on extracurricular outings.
- Worked one-on-one and in a group setting.
- Offered emotional support to students.
- Coordinated with parents about student needs.
Education
Associate of Applied Science - Office Administrative
Chemeketa Community College
Salem, OregonBachelor of Applied Science - Leadership and Management
Chemeketa Community College
Salem, OregonSkills
- High Level of written and verbal communication skills
- Excellent Interpersonal Skills
- Thrives in a high-paced environment
- Highly organized
- Experience using HRIS systems
- Training development
- Pre-employment screening
- HR policies and procedures
- Employee relations
- Recruiting support
- Microsoft office
- Conflict resolution
Timeline
HR Specialist
Bonaventure Senior Living
10.2025 - 06.2026
Office Specialist 2: Scholarship Processing Coordinator-Temporary Position
The Higher Education Coordination Commission
02.2025 - 04.2025
HR Administrative Receptionist
Climax Portable Machining and Welding Solutions (Rebranding to SFEG)
05.2024 - 02.2025
HR Intern
HECC (Higher Education Coordinating Commission)
09.2023 - 12.2023
Sales Associate
Kathleen’s Hallmark
04.2021 - 09.2023
Special Education Classified Substitute
McMinnville School District
10.2017 - 03.2021
Bachelor of Applied Science - Leadership and Management
Chemeketa Community College
Associate of Applied Science - Office Administrative
Chemeketa Community College