Kelly Nicholas
Aurora,CO
Summary
Seasoned accounting professional with extensive expertise in overseeing accounting processes and ensuring compliance in reporting. Demonstrated proficiency in accounts payable, receivable, and general ledger management. Known for optimizing financial operations and driving efficiency. Career goals include leveraging skills to enhance organizational financial performance.
Overview
17
17
years of professional experience
Work History
Account Payable Manager
Enservco/Heat Waves Hot Oil Service - Remote
Longmont , CO
02.2024 - Current
- Developed weekly payment plans with Accounts Payable for essential vendor management.
- Responsible for entering all intercompany journal entries and completing month-end reconciliation of all intercompany accounts.
- Responsible for pulling monthly credit card expense reports from Concur into Excel and reviewing all GL coding. Update GL coding when necessary, and format the Excel report using VLOOKUPs to prepare a template to upload into NetSuite.
- Handled comprehensive monthly reconciling of company credit card activities.
- Processed comprehensive accounts payable transactions in NetSuite.
- Oversaw coding of financial transactions to guarantee proper GL assignment.
- Performed monthly reconciliation for eight bank accounts.
- Extracted and supplied Balance Sheets, P&L statements, and other financial documents upon request.
Staff Accountant - Accounts Receivable
OT Global Protection/OT Global Tech - Remote
Aurora, CO
03.2022 - 12.2023
- Managed comprehensive invoicing for three companies.
- Deposited incoming payments including ACH, wires, and checks.
- Allocated international payments to corresponding AR loan accounts.
- Reviewed and reconciled monthly AR Aging reports.
- Recorded all journal entries to align revenue across relevant accounts.
- Executed comprehensive month-end bank reconciliations.
- Recorded all month-end journal entries related to intercompany transactions.
- Managed compliance with both US and Canadian taxation requirements.
- Executed reconciliations for month-end.
Senior Accounts Payable Specialist
Petersons LLC – Remote
Denver, CO
08.2021 - 03.2022
- Handled the input and coding functions for AP invoices across three companies.
- Collaborated with controller and CFO to review AP aging reports weekly.
- Executed weekly AP runs through ACH, wires, and checks.
- Coordinated timely disbursement of royalties and owner distributions.
- Processed bi-weekly payroll data in accounting software.
- Processed weekly AR data-related sales orders and contractual invoices.
- Streamlined the efficient handling of 1099 documentation.
Staff Accountant
Quickbox Fullfillment Center
Denver, CO
10.2019 - 10.2020
- Handled coding of AP invoices for four diverse companies.
- Ensured weekly processing of accounts payable using ACH, wiring transfers, and checks.
- Processed client payments through ACH, Wire, Mobile Deposit, and Credit Card.
- Prepared comprehensive journal entries related to customer credit card fees.
- Processed state-level quarterly sales and use taxes in Colorado.
- Executed month-end reconciliation processes for various bank accounts.
AP Manager/ Purchasing Manager
IMMUNOe Health Centers
Centennial, CO
11.2017 - 10.2019
- Managed invoice documentation and ensured accurate coding for AP transactions.
- Manage vendor relations ensuring compliance with current GOP contract terms for pricing and payments.
- Collaborated with IT on significant equipment acquisitions to ensure accurate tracking and configuration for departments.
- Conducted price comparisons for various products to ensure adherence to company budgets.
- Prepared and evaluated monthly reports on inventory, billing, and finances aligned with the budgetary needs of each location's P&L.
Accounts Receivable Specialist / Tax Specialist an
Paulaner HP USA
Littleton, CO
02.2014 - 06.2017
- Handled distributor invoicing and tax verification regularly.
- Managed and finalized distributor ACH transactions to secure necessary cash flow.
- Facilitated onboarding of all new distributors efficiently.
- Performed monthly excise tax activities for all states with product shipments.
- Coordinated miscellaneous tax tasks across multiple states as needed.
- Generated comprehensive month-end close documentation, encompassing deposit records and reconciliations.
Staff Accountant
Clear Channel Satellite Services
Englewood, CO
10.2011 - 01.2014
- Processed internal and external customer billing swiftly in Acumatica and MAS.
- Ensured proper tax rates and zones for all states where products are shipped.
- Compiled internal payment spreadsheets for controller at month end.
- Managed payment posting and depositing for both internal and external customers.
- Conducted quarterly tracking of satellite revenue for budget purposes.
- Executed detailed reporting and reconciliations as part of the period end close tasks.
- Handled monthly AP encompassing internal and external payments and transfers.
Accounting Receivable Specialist
East Cherry Creek Valley Water
Centennial, CO
05.2008 - 10.2011
- Processed, downloaded, tracked, and reconciled all lockbox, drop box, ACH, recurring credit cards and Profit stars payments into CUSI and UMS.
- Managed all miscellaneous payment tracking for hydrant deposits, tap fees, and lease income using UMS and Excel.
- Balanced all payments, adjustments, and rebates through detailed AR reports.
- Handled monthly bank reconciliation, AP invoice entry and bi-weekly check runs using SAGE MIP.
Education
Associate of Applied Science - Accounting
Aurora Community College
Aurora Colorado 05-2006
Skills
- Variance reconciling
- Bank reconciliation
- Month-end closing
- Credit card reconciliation
- Account reconciliation
- Proficient in QuickBooks
- Proficient in NetSuite
- Financial reporting
Timeline
Account Payable Manager
Enservco/Heat Waves Hot Oil Service - Remote
02.2024 - Current
Staff Accountant - Accounts Receivable
OT Global Protection/OT Global Tech - Remote
03.2022 - 12.2023
Senior Accounts Payable Specialist
Petersons LLC – Remote
08.2021 - 03.2022
Staff Accountant
Quickbox Fullfillment Center
10.2019 - 10.2020
AP Manager/ Purchasing Manager
IMMUNOe Health Centers
11.2017 - 10.2019
Accounts Receivable Specialist / Tax Specialist an
Paulaner HP USA
02.2014 - 06.2017
Staff Accountant
Clear Channel Satellite Services
10.2011 - 01.2014
Accounting Receivable Specialist
East Cherry Creek Valley Water
05.2008 - 10.2011
Associate of Applied Science - Accounting
Aurora Community College
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