Kevin Joseph
Brooklyn,NY
Summary
Detail-oriented Accounts Payable skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
13
13
years of professional experience
Work History
Global Accounts Payable Specialist
Dataiku iNC
09.2021 - Current
- Process accounts payable transactions accurately and efficiently, including verifying invoices, obtaining approvals, and entering data into the accounting system using Coupa
- Full cycle AP Managing all Global employee travel expenses and ensuring compliance with company policy
- Assist with month-end close processes, including accruals, account reconciliations, and expense analysis
- Assist in the implementation of new Account Payable tools Coupa Navan
- Validate information for year-end reporting (1099’s)
- Assist Accounts Payable Manager with special projects (Payment Automations, New Vendor Onboarding)
- Process all subsidiary payments by means of bi-weekly, bank payments, ACH, wires within deadline
- Assist with internal and external audits as needed
- Collaborate with internal departments to ensure timely submission of invoices and proper coding of expenses
- Coordinate communication of accounts payable policies and procedures to appropriate parties
- Provide accounting assistance to department leadership and upper management
- Manage company Travel and Expense Intranet page to deliver relevant and current updates regarding all documentations
- Assist with the management of AP email inboxes and ticketing systems to ensure that internal SLA’s and KPIs are met and inquiries are responded to in a timely fashion
- Assist Senior AP Manager in implementation of policies and procedures and other projects, as needed
- Manage company intranet site for AP, Expense and Purchasing.
Accounts Payable Specialist
Moncler, USA
09.2020 - 09.2021
- Coach and Develop Accounts Payable leaders on team (2-3 people) on day to day processes
- Provide assistance to GL team during month-end and year-end closing procedures
- Approved ACH & Wire payments for all bi-weekly payment cycles
- Developed and managed all areas of the Accounts Payable workflow & processes
- Performed weekly cash application reconciliation to ensure payments have been applied
- Worked with vendors to ensure receipt of all invoices and researched any discrepancies
- Ensured monthly accruals for recurring expenses/vendor statements are allocated to the respective cost centers
- Managed AP Close process (Actual vs Budget; Accruals and Account Reconciliations)
- Assisted with journal entries in connection with monthly accounting close
- Ensured timely bi-weekly foreign and domestic payments of vendor invoices and expense vouchers
- Strategic planning for, and development of, the Accounts Payable department: Design, document and implement new accounts payable processes, where necessary
- Processing accurate and timely accounts payable for $4-$5 million monthly of vendor invoices
- Oversee all aspects of the global accounts payable function including vendor relations, vendor master file maintenance, invoice processing, disbursements, and vendor reconciliation
- Direct point of contact with vendors as liaison with other external & internal accounts payable inquires via mailbox
- Review aging of vendor accounts and resolve vendor issues, including issues that AP Specialists are experiencing with various stakeholders.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Investigated Monthly variances and corrected errors to resolve discrepancies.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
Global Accounts Payable Specialist
G-Star, Inc
10.2018 - 05.2020
- Developed and successfully implemented procedures to streamline accounts payable, ensuring timely processing of invoices and travel expenses
- Devised strategic plans for scaling the AP function across North America
- Establish and implement accounts payable metrics/KPIs to track and improve the efficiency and effectiveness of our accounts payable processes and functions
- Oversaw corporate credit card program and cardholder expense compliance
- Process high volume invoices into the ERP system ensuring proper coding of VAT in Canada & Europe
- Collaborator with Financial Planning & Analysis on the implementation of employee expense types and General Ledger evaluation
- Monitor the accounts payable inbox and ensure invoices are processed timely
- Supervised reconciliation of vendor accounts and statements of balances
- Onboard and ensure all required documentation were obtained and accurately recorded
- Documented AP related processes and procedures and maintained training material
- Responsible for oversight of the Concur expenses and Credit Card reconciliations monthly
- Assisted Director of Finance with cash planning; provided recommendation on multicurrency of weekly vendor cash disbursements
- Manage over $100 million in expenses per year for Canada, Europe & North America
- Maintained strong vendor relationships by ensuring timely response to inquiries, payments of vendor invoices and expense vouchers
- Handled daily AP invoice processing, ensuring proper coding of VAT in Canada & Europe
- Prepared and process all W8 & W9 creation of new vendors
- Prepared ad-hoc projects and analysis as needed for Finance Director.
Accounts Payable Specialist
Shake Shack
09.2016 - 09.2018
- Processed invoices for (54 locations), expense reports and contract payments
- Reduced over 100 hours in processing time and 30 days in cycle time in one year through implementation-of process improvement projects that focused on eliminating non-value add steps
- Managed and upheld internal controls accord to SOX controls
- Assisted Finance team with month-end processing, including accruals and accounts reconciliations
- Managed the accurate and timely processing of up to 10,000 invoices ($5-10 million) per month for large, multi-organization
- Reconciled vendor statements and handled payment complaints or discrepancies
- Strengthened company's vendor/suppliers’ relations by continuously corresponding with vendors via phone, email or written communication.
ACCOUNTS PAYABLE Intern
THE BROOKLYN TABERNACLE
05.2011 - 09.2016
- Researched and resolved billing and invoice related issues
- Collaborated extensively with auditors during preliminary and year-end audit processes
- Rectified escalated accounts payable issues from employees and vendors
- Deposited third party checks, as well as monitor bank balances
- Processed an average of 500 invoices per month
- Reconciled company bank, credit card transactions
- Processing, purchase orders, expense reports, credit memos and payment transactions
- Performing different tasks that include posting cash receipts, updating cash flow reports for CFO.
Education
B.S. ACCOUNTING -
ST. FRANCIS COLLEGE
05.2014
Skills
- Netsuite
- Sage
- Coupa
- Navan
- SAP
- Concur
- Expensify
- Managing & Maintaining SOX Controls
- Knowledge of accounting ERP software (Oracle a plus)
- Experience in an international environment: multi-currencies
- Public, Private & Non-Profit Experience
- Proficient in Excel and Word
- Strong attention to detail and organizational skills
- Excellent interpersonal skills and customer service skills to interact with employees and vendors in a professional, confidential manner
Timeline
Global Accounts Payable Specialist
Dataiku iNC
09.2021 - Current
Accounts Payable Specialist
Moncler, USA
09.2020 - 09.2021
Global Accounts Payable Specialist
G-Star, Inc
10.2018 - 05.2020
Accounts Payable Specialist
Shake Shack
09.2016 - 09.2018
ACCOUNTS PAYABLE Intern
THE BROOKLYN TABERNACLE
05.2011 - 09.2016
B.S. ACCOUNTING -
ST. FRANCIS COLLEGE
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