Keysha J Wilson
Duluth,Ga
Summary
Industrious and forward-thinking Senior Executive Assistant with many years of experience in strategic planning, operational, and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional support and coordinating team activities
Overview
19
19
years of professional experience
1
1
Certification
Work History
Executive Assistant
Kimberly Clark Professional
06.2023 - Current
- Provide calendar management to various leadership tiers and participate in one-on-one daily / weekly meetings, as well as monthly and quarterly team sessions, to obtain updates and directives
- During these meetings, I will also share information regarding upcoming events, needs, and calendar changes
- Arrange accommodations for both domestic and international travel, including the creation of travel itineraries, hotel bookings, and ground transportation logistics
- Submit monthly expense reports at the end of each month for reconciliation purposes, covering business travel, office supplies, and other business needs
- Distribute meeting minutes and notes to leadership using Copilot and OneNote within a 24-hour turnaround time
- Coordinate customer meetings with leadership by sending Outlook emails and invitations, reserving spaces, organizing lunches, preparing meeting materials, and accommodating guest requirements
- Ensure all projects comply with lifecycle processes in CARS+ and CPC systems, with funding approval from the VP, CFO, or CEO
- Manage confidential and sensitive data on a daily basis
- Facilitate team communication and collaboration by overseeing and developing MS Teams Channels and SharePoint sites
- Regularly collaborate with project managers, finance personnel, and internal auditors to systematically monitor the progress of capital projects
- Prepare and submit appropriation requests, conduct physical inventories of assets, execute budget transfers with cost centers and WBS allocations, ensuring authorized amounts are posted to leadership accounts as directed
- Additionally, I lead engagement teams, participate in project management boot camps, maintain scorecards, and develop ECM manuals (SPP) through SharePoint
Executive Team Leader
LIFELINK of Georgia
01.2017 - 06.2023
- As an executive team leader in healthcare, I coordinated, organized, and supervised the team's efforts to achieve organizational goals
- Supported leadership (on & off site), set project strategies, interacted with stakeholders, assigned tasks, managed resources, monitored team progress, resolved conflicts, and ensured timely and budget-friendly project delivery
- Organized the Quarterly Board of Physicians Meeting for over 65 invited physicians, presenting data on case reviews, activities, and various COD-related outcomes and variances
- Executed tasks and projects assigned by VP & AED leadership, including scheduling, travel approvals, drafting documents, creating spreadsheets, and developing data visualizations for facilitated meetings
- Provided daily executive administrative support to the director managing 8 direct reports within a department of over 65 team members
- Managed leadership calendars daily, utilizing shared calendars to schedule meetings, upload documents/presentations, reschedule, and foresee conflicts up to two months in advance
- Arranged travel accommodations monthly for 18-20 travel nurses, including scheduling, hotel bookings, and expense account reconciliations
- Managed project lifecycles and created focus groups for feedback from subject matter experts, presenting findings to leadership and shareholders, including RFIs
- Corresponded with donor families to support them during their loved one's final stages by preparing communications containing sanctioned information from the donor's family for dissemination
- Facilitated virtual and onsite meetings led by leadership, creating agendas, taking minutes, organizing craft services, and sending invitations via Outlook and MS Teams
- Prepared milestone reports and scope analyses assigned by executives and directors, identifying process improvements and workflow adjustments for administrative staff
- Provided daily coaching, mentoring, and training to 9 team members, promoting a positive collaborative environment and assisting with goal planning evaluated by SMART Goal metrics aligned with organizational goals
- Prepared deliverables such as program data reports, spreadsheets, and weekly & monthly payroll calculations for director review, followed by executive approval, impacting over 65 health professionals
- Attended monthly and weekly check-ins with leadership to provide team progress summaries, updates on forecasted needs, cross-team functions, and overall task completions
Sr. Executive Assistant
Savannah Fire & Emergency Services
08.2005 - 09.2016
- Provided advanced executive administrative support to the Fire Chief, including the Chief of Operations and Chief of Logistics, while overseeing a team of six administrative assistants
- Provided daily executive administrative support which included managing calendars, drafting correspondence and spreadsheets, arranging travel plans, and organizing weekly and monthly meetings spearheaded by the Fire Chief
- Organized travel accommodations for the Fire Chief and prepared necessary paperwork for end-of-month expense reconciliations, covering conference travel, business trips (both domestic and international), and group travel
- Effectively managed communications with both internal and external stakeholders, acting as the liaison between the Fire Chief's office and other staff members, partners, media personnel, and public/government officials
- Coordinated Quarterly Bureau Chiefs board meetings by handling tasks such as preparing invitations and materials, creating visual aids, arranging travel accommodations, selecting meeting rooms, and overseeing catering services
- Attendees included high-ranking Chief Officers and prominent government & community leaders
- Handled complex and sensitive inquiries, requests, and complaints with discretion and independent judgment
- Organized all annual departmental events, including celebrations for personnel promotions and retirements, as well as showcases of new fleet apparatus
- Managed promotional testing sessions prior to promotions, coordinating catering services, managing promotional materials, and scheduling in collaboration with the UGA testing group
- Conducted research and analysis for executive strategic planning sessions at City Hall
- Compiled and analyzed data to accurately reflect Public Safety Procedures and Policy Changes for the Fire Chief's presentations during staff meetings, symposiums, and community gatherings
- Supervised vendor accounts for firefighters across 15 stations within budget constraints, performing cost analysis, risk assessments, RFPs/RFIs, and specifications for uniforms, insignia, and supplies in compliance with Purchasing Department regulations
Education
Armstrong Atlantic State University - Business Administration
01.1996
High School Diploma -
Robert W. Groves High School
01.1993
Skills
- Analytical thinking
- Critical thinking
- Time management
- Task management
- Process improvements
- Written communication
- Verbal communication
- Interpersonal communication
- Event planning
- Collaboration
- Teamwork
- Discretion
- Confidentiality
- Conflict resolution
- Calendar management
- Schedule organization
- Board meeting coordination
- Travel coordination
- Accommodation booking
- Travel agenda creation
- Confirmation securing
- Expense reconciliation
- Pre-read preparation
- Agenda arrangement
- Meeting space arrangement
- Minute scribing
- Visual aid creation
- Multitasking
- Deadline management
- Filing system management
- Notarial services
- SharePoint
- Concur
- CoPilot
- Outlook
- MS Teams
- OneDrive
- OneNote
- M365 Power Apps
- Office
- PowerPoint
- Excel
- Skype
- Adobe Max Pro
Certification
- Project Management Skills for Leaders, LinkedIn, 11/01/22
- Foundations of Project Management, Google Coursera, 02/01/22
- PMI Membership, 05/01/24
Affiliations
- M365 Early Access Group
- KC Super Users Group
Accomplishments
- PMI Boot Camps
- M365 Copilot Crew
Timeline
Executive Assistant
Kimberly Clark Professional
06.2023 - Current
Executive Team Leader
LIFELINK of Georgia
01.2017 - 06.2023
Sr. Executive Assistant
Savannah Fire & Emergency Services
08.2005 - 09.2016
Armstrong Atlantic State University - Business Administration
High School Diploma -
Robert W. Groves High School
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