Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Professional Accomplishments
Languages
Timeline
Generic
Kian Movafaghi

Kian Movafaghi

Tamarac,USA

Summary

Seeking an Administrative Assistant position which I can continue public service with inherited Interpersonal communication skills, Data Entry, Time Management, Strategic Planning Organization, Resourcefulness, Attention to Detail, Positive can-do attitude and Ability to prioritize.

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Detail-oriented administrative assistant with experience in customer service, data entry and office management. Dedicated administrative professional adept at providing administrative and logistical support for various projects, programs and initiatives. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Professional and knowledgeable office clerk offering several years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills. Experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

23
23
years of professional experience
1
1
Certification

Work History

Administrative Assistant

City of Fort Lauderdale
01.2014 - Current
  • Company Overview: Public Works Engineering; Serving as the Department Administrator for the Engineering Division of Public Works.
  • Initiated a new tracking system, which ensures the proper routing of items needing upper management approvals and signatures, such as Pay Applications, Invoices, Task Orders, Change Orders, Agreements, Bid Packages, Cash Out Bond and any other department items that would need routing.
  • Serving as the department liaison for City Manager's Office, City Attorney's Office, City Clerk's Office and Finance/Procurement Office for Executive Management approvals on items.
  • Lean Green Belt certified and capable of leading process improvements projects; and developing departmental strategic planning documents.
  • Currently overseeing the Engineering Department's shared vehicle program, making sure City Vehicles are kept up with their quarterly preventive maintenance schedules and are distributed for use among staff accordingly based on their day to day needs.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Executed record filing system to improve document organization and management.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Assisted development and implementation of new administrative procedures.
  • Developed strategies to streamline and improve office procedures.
  • Created and maintained databases to track and record customer data.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Established administrative work procedures to track staff's daily tasks.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Managed filing system, entered data and completed other clerical tasks.
  • Performed research to collect and record industry data.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Public Works Engineering; Serving as the Department Administrator for the Engineering Division of Public Works.

Clerk III

City of Fort Lauderdale
04.2002 - Current
  • Company Overview: Public Works Personnel; Administrate the Kronos Timekeeping system for Public Works, Parks & Recreation, and Parking Departments.
  • Administrate the Kronos Timekeeping system for Public Works, Parks & Recreation, and Parking Departments - make necessary changes as requested including changes to schedules, job titles and supervisor assignments.
  • Terminate employees from Kronos when they leave City employment.
  • Update changes to name, address, and phone numbers.
  • Public Works Personnel; Administrate the Kronos Timekeeping system for Public Works, Parks & Recreation, and Parking Departments.

Education

No Degree - Business Administration

St. Cloud State University
St. Cloud, MN

Associate Degree - Specialized Businesses & Computer Programming

Prospect Hall School of Business
Hollywood, FL
06.1993

Skills

  • Spreadsheet management
  • Office administration
  • Process optimization
  • Meeting minutes
  • Records management
  • Quality assurance
  • Database administration
  • Mail handling
  • Strategic planning
  • Employee timesheet processing

Accomplishments

Won Award on Thesis "Profit Motive"

Certification

Green Belt certified for process improvement, 11/2017

Professional Accomplishments

  • Analytical ability combined with extensive experience in conception and execution.
  • Hard-working, reliable, able to collaborate in a team enterprise.
  • Can shift to cover multitude of positions as needed.
  • Superb executive office presentation skills.
  • Results-oriented, seasoned professional.
  • Adept at addressing work processes and new systems combined with coordinating projects.
  • Demonstrated skill in managing a busy office.
  • Ability to implement and plan.
  • Competent, organized and dependable.
  • Managing many different responsibilities simultaneously.
  • Skilled in problem solving and troubleshooting.
  • Skillful at processing data and information.
  • Keeping records and tabulation.
  • Skilled at organizing events, negotiations, and resolving differences.
  • Recognized for high ethical standard in all work performed.
  • Strong interpersonal and communications skills along with successful track record of high responsible positions.

Languages

Persian
Native or Bilingual

Timeline

Administrative Assistant

City of Fort Lauderdale
01.2014 - Current

Clerk III

City of Fort Lauderdale
04.2002 - Current

Associate Degree - Specialized Businesses & Computer Programming

Prospect Hall School of Business

No Degree - Business Administration

St. Cloud State University