Kiara Bates

Coordinates high-priority program initiatives supporting Alzheimer's Disease and Alzheimer's Disease Related Dementias (AD/ADRD) leadership by managing executive actions, tracking milestones, and ensuring timely completion of strategic priorities. Analyzes program activities, organizational workflows, and administrative processes to identify operational improvements and provide recommendations that strengthen program execution and accountability. Monitors program performance, evaluates progress against established objectives, and provides leadership with status updates that support informed decision-making and resource prioritization. Develops and implements internal communication strategies, executive reports, newsletters, and digital content that improve stakeholder engagement and increase visibility of program initiatives. Leads coordination of executive meetings involving NIH leadership and external partners by developing agendas, managing action items, facilitating follow-up activities, and ensuring successful execution of organizational priorities. Collaborates across multidisciplinary teams to support long-range planning efforts, improve coordination among stakeholders, and advance organizational objectives. Provides executive-level review of presentations, reports, and publications to improve clarity, consistency, and alignment with organizational goals. Serves as a Study Section Liaison for DON managing end-to-end coordination of Study Section activities by ensuring coverage for study sections, developing briefing materials, status reports, and executive updates that provide leadership with actionable information on Study Section activities, workload, and emerging priorities. Reviewed, validated, and processed time and attendance records for staff, ensuring compliance with NIH policies and federal regulations.

Streamlined program logistics to improve project execution. to enhance operational efficiency and streamline project execution.

Created training materials to facilitate staff onboarding and adherence to organizational protocols. to improve staff onboarding and ensure compliance with organizational standards.

Reviews program data to uncover trends, enhancing service delivery strategies. to identify trends, informing strategic decisions and improving service delivery.

Supported Five Principal Investigators and lab staff by coordinating administrative operations, project activities, and executive communications that enabled continuity of complex scientific research programs. Served as a trusted resource on NIH administrative policies and procedures, providing guidance to staff regarding travel, procurement, business systems, ethics requirements, and organizational processes. Coordinated domestic and foreign travel while ensuring compliance with federal travel regulations and NIH policy. Improved operational efficiency by organizing electronic records, standardizing administrative processes, and implementing effective document management practices. Planned and facilitated collaborative meetings, developed executive presentations, prepared briefing materials, documented action items, and monitored follow-up activities. Built productive relationships with internal stakeholders, vendors, and leadership to resolve administrative issues, streamline processes, and support organizational objectives. Assisted with onboarding and orientation of new employees, promoting consistency in administrative practices and improving integration into branch operations.

Supported Executive Office leadership by managing complex executive calendars, coordinating high-level meetings, and ensuring effective prioritization of competing organizational demands. Prepared executive briefings, meeting materials, correspondence, and official documentation supporting senior leadership decision-making. Coordinated logistics for leadership meetings, conferences, and virtual events, ensuring seamless execution and effective communication among stakeholders. Oversaw administrative workflows and ensured compliance with NIH policies during personnel package reviews and travel arrangements. Functioned as the primary PCO responsible for submitting published manuscript files to the NIH National Library of Medicine's PubMed-Central (PMC) archive. Maintained an overall bibliography of papers published by Intramural Research Program Investigators.