Summary
Overview
Work History
Education
Skills
Military Experience
Internet Skills
Business Clerical Skills
Timeline
Generic

KIM VAUGHN

Mount Clemens,USA

Summary

Organized professional with a background in office administration. Known for high productivity levels and the ability to efficiently complete tasks, ensuring smooth operations. Skilled in data entry, file management, and scheduling, with strong capabilities in multitasking and prioritizing workloads. Excel through communication, problem-solving, and adaptability, contributing to team success and operational excellence.

Overview

31
31
years of professional experience

Work History

CLERICAL ASSISTANT

Macomb Community College
01.2023 - 07.2025
  • Manage multi-line telephone system
  • Create/organize client files for counselor appointments
  • Schedule faculty appointments for clients
  • Access Datatel Systems to maintain student records
  • Maintain office literature racks
  • Greet and properly direct students and staff
  • May research departmental issues
  • May train and schedule part-time staff as assigned
  • May be assigned to work at other locations as needed
  • Perform other related duties as assigned

ADMINISTRATIVE ASSISTANT

The Professional Group/Professional Grounds Services Division
Pontiac, MI
05.2019 - 11.2023
  • Provide administrative support to the Operations Manager for the Maintenance and Grounds Department and monitor assigned activities associated with programs, events, and/or projects within the facilities department.
  • Maintains a variety of records, supplies, files, employee time reports, and work orders.
  • Prepares a variety of written correspondence, memos, statistical reports.
  • Performed record keeping (confidential and non-confidential) and general and program-specific clerical functions scheduling, copying, emailing for supporting the department with necessary materials.
  • Receiving shipments, sorting items within the shipment into the appropriate storage areas, recording the number of items in each shipment.
  • Collecting and verifying timesheets.
  • Entering employee information and payroll data into the system.
  • Answering employees' questions and concerns regarding payroll.
  • Processing new employees, promotions, and terminations.
  • Investigating and resolving payroll discrepancies.

OFFICE ASSISTANT

Oakland University
Rochester, MI
10.2017 - 01.2018
  • Processed online, phone-in, and radio work orders for college campus.
  • Processed work order estimates for special projects.
  • Processed payroll for skilled trade workers.
  • Maintained weekly overtime equalization and stand-by schedules and reports.
  • Managed comp time schedules.
  • Processed uniform orders and reimbursements.

OFFICE MANAGER

Alliance of Coalitions for Healthy Communities
Auburn Hills, MI
03.2016 - 10.2017
  • Use established financial procedures for bookkeeping.
  • Process accounts payable and receivable.
  • Submit monthly billings to funding sources.
  • Keep records of revenue and expenditure transactions using QuickBooks Online & Desktop.
  • Generate financial reports.
  • Maintain confidential files.
  • Prepare reports.
  • Monitor and assist with completing required state & federal forms and reports.
  • Communicate with community members and other agency staff with a customer service orientation.
  • Represent ACHC positively and professionally.
  • Research & negotiate contracts for potential vendors.
  • Answer agency phone and responds to community inquiries.
  • Plan, set up, and attend meetings including taking minutes as requested by Executive Director.
  • Assist with planning and execution of special events.
  • File paperwork and order & stock supplies.
  • Maintain grant reporting data base and Excel files.
  • Manage ongoing administrative task list for agency.
  • Communicate with Oakland Community Health Network, community & local business members, and various agencies.
  • Answer hotline regarding substance abuse to direct community to appropriate programs and departments.
  • Compose letters.
  • Schedule Meetings.

PATIENT ASSISTANCE PROGRAM COORDINATOR

River Parishes Behavioral Treatment Center
LaPlace, LA
02.2015 - 08.2015
  • Coordinated a Patient Assistance Program (PAP) for the Behavioral Health Center, to support the enrollment of clients who were eligible to participate in the PAP on a timely basis and to provide case management and administrative support clinical staff.
  • Continue to develop and oversee a consistent Center-wide process for the PAP program.
  • Assist clients with completing PAP applications and renewals.
  • Submit applications for pharmaceutical companies and document information appropriately in database.
  • Maintain and utilize the PAP database to track the status of applications, and to monitor necessary renewals.
  • Provide support on the PAP database to other PAP coordinators and other applicable staff.
  • Work with treatment providers to identify, contact and enroll clients who qualify for PAP-s.
  • Collect, organize, and keep up to date all PAP procedures, resource materials and forms/applications for each manufacturer of medications that has a PAP.

CONSTRUCTION ADMINISTRATIVE ASSISTANT

The Olympic Group, LLC
Metairie, LA
09.2014 - 02.2015
  • Assisted with helping executives roll out workplace initiatives, as well as administrate daily affairs.
  • Common job requirements including sorting mail, answering phones, taking messages, and following up with customers.
  • Administrative assistants also organized meetings, arrange travel, manage records, and monitor expenses.
  • Traditional office duties, such as filing, copying, scanning, ordering supplies and overseeing supply reordering.
  • Established effective coordination and communication between the office and the on-site activities.
  • Assist the project manager in managing the construction site activities as per the set plans and budgetary restrictions.
  • Report to the project manager immediately, in case of non-compliance with contractual terms.
  • Process weekly payroll for 1099 employees.

ADMINISTRATIVE COORDINATOR

Alliance of Coalitions for Healthy Communities
Pontiac, MI
12.2013 - 03.2014
  • Process accounts payable and receivable.
  • Submit monthly billings to funding sources.
  • Plan, set up for, and attend meetings.
  • Communicate with Oakland County, community members and other agency staff.
  • Answer hotline regarding substance abuse, direct community to proper programs and departments.

EXECUTIVE ASSISTANT/OFFICE MANAGER

Falcon Safety Products, Inc.
Branchburg, NJ
02.2008 - 09.2013
  • Administrative support to President and facilitate managing of office.
  • Managed cleaning and equipment contracts.
  • Maintained all office equipment including ordering all supplies.
  • Coordinate executive employee events.
  • Arranged and held meetings with current and potential clients.
  • Managed confidential documents and correspondence.
  • Gatekeeper for incoming calls and unsolicited guests.
  • Negotiated contracts for office equipment, vending, and office cleaning.
  • Managed outlook calendar.
  • Set up web meetings and conference calls.
  • General clerical duties.

MAINTENANCE DATA ASSISTANT

Contractor/DuPont
Laplace, LA
02.2007 - 09.2007
  • Tracked maintenance request for Power Department.
  • Transferred data from Nexus to SAP simultaneously.
  • Researched and submitted month-end status reports using Lotus notes.

WORKERS COMPENSATION CASE MANAGER

Medical Rehab
Metairie, LA
08.2006 - 01.2007
  • Managed worker's compensation chiropractic patients' cases.
  • Formatted narrative reports, monthly updates, release letters, & medical procedural requests.
  • Telephone mediations, interaction with patients' attorneys, requesting diagnostic procedures.

FINANCIAL DEVELOPMENT ASSISTANT

American Red Cross
New Orleans, LA
02.2005 - 11.2005
  • Maintained constituent database.
  • Data-entry, process contributions, daily reports, incoming/outgoing mail distribution.
  • Performed calendar management using MS Outlook.
  • Organized and co-organized luncheons, dinners, and special events.

ADMINISTRATIVE ASSISTANT

Praxair/Home Care Supply
Harahan, LA
08.2004 - 02.2005
  • Administrative support for Branch Manager.
  • Managed reception area.
  • Formatted MS Word & Excel documents answered multi-line phones, customer service, incoming/outgoing mail distribution, general clerical duties.

EXECUTIVE ADMINISTRATIVE ASSISTANT

Modesto Commerce Bank
Modesto, CA
11.1999 - 11.2000
  • Administrative support for bank President/CEO & Executive Staff.
  • Formatted & created MS Word, PowerPoint, and Excel documents consisting of various correspondences.
  • Formatted & distributed press releases & quarterly newsletter.
  • Broadcast faxing.
  • Utilized Jack Henry Banking System.
  • Maintain MS Outlook Calendar.
  • Organize seminars, special events, and business meetings.
  • Recorded for varies meetings.
  • Processed daily & weekly reports.
  • Aided affluent & standard client base.
  • General administrative duties.

SECRETARY/REMEDIATION AIDE/LUNCH MONITOR

Albert Cammon Middle School
St. Rose, LA
09.1994 - 02.1999
  • Managed reception area in main office, performed clerical duties, tutored students in basic Math/Language Arts skills in preparation of annual standardized tests.
  • Developed & organized classroom curriculum, monitored students during lunch break, inputted student discipline records, updated student biographical information.

Education

Business and Management -

Delgado Community College
New Orleans, LA

Computer Information Technology -

Delgado Community College
New Orleans, LA

Computer Electronics Technology -

Louisiana Technical College (LTC)
Metairie, LA

Notary Public Educational Training Program -

National Notary Association
Modesto, CA

Microsoft Excel Seminar -

Fred Pryor Seminars
Modesto, CA

Administrative Assistant Course -

Mission Valley ROP
Fremont, CA

Skills

  • Microsoft Office Suite
  • QuickBooks (Online & Desktop)
  • Google Calendar/Drive
  • ADP Workforce/Ultra time
  • TMA/Emaitenance
  • EZ BIS
  • SAP
  • Nexus
  • Lotus Notes
  • Raiser's Edge
  • Adobe
  • MD Cares
  • Datatel
  • Inspire
  • SARS
  • Typing, 60 wpm
  • Ten Key
  • Notary Public
  • Payroll
  • Process Work Orders
  • Machine Transcription
  • Speedwriting
  • Proofreading
  • Broadcast Faxing
  • WebEx
  • Cisco Finesse
  • Appointment Scheduling
  • Windows Explorer
  • Firefox
  • Google Chrome
  • Microsoft 365
  • Social Media
  • Google Docs
  • Multi-line telephone management
  • Student record maintenance
  • Appointment scheduling
  • Payroll administration
  • Office supply management
  • Meeting coordination
  • Effective communication
  • Calendar management
  • File management
  • Copying documents
  • Scheduling appointments
  • Phone reception
  • Confidentiality handling
  • Office equipment
  • Meeting preparation
  • Scanning documents
  • Data entry
  • Mail processing
  • Expense reporting
  • Medical records management
  • Self-starter
  • Detailed meeting minutes
  • Event planning
  • Office coordination
  • Time management
  • Remote office availability

Military Experience

  • 01/01/85, 01/01/87, UNITED STATES ARMY, SPECIALIST 4/E-4, ADMINISTRATIVE SPECIALIST & POSTAL WORKER, Munich, Germany, Provided mail services around the world for Department of Defense personnel.
  • 01/01/87, 01/01/87, UNITED STATES ARMY, ADMINISTRATIVE SPECIALIST, Navy Yard, Washington, D.C., Performed administrative, clerical, and typing duties.

Internet Skills

  • Windows Explorer
  • Firefox
  • Google Chrome
  • Microsoft 365
  • Social Media
  • Google Docs
  • WebEx
  • Cisco Finesse

Business Clerical Skills

  • Typing, 60 wpm
  • Ten Key
  • Notary Public
  • Payroll
  • Process Work Orders
  • Machine Transcription
  • Speedwriting
  • Proofreading
  • Broadcast Faxing
  • Appointment Scheduling

Timeline

CLERICAL ASSISTANT

Macomb Community College
01.2023 - 07.2025

ADMINISTRATIVE ASSISTANT

The Professional Group/Professional Grounds Services Division
05.2019 - 11.2023

OFFICE ASSISTANT

Oakland University
10.2017 - 01.2018

OFFICE MANAGER

Alliance of Coalitions for Healthy Communities
03.2016 - 10.2017

PATIENT ASSISTANCE PROGRAM COORDINATOR

River Parishes Behavioral Treatment Center
02.2015 - 08.2015

CONSTRUCTION ADMINISTRATIVE ASSISTANT

The Olympic Group, LLC
09.2014 - 02.2015

ADMINISTRATIVE COORDINATOR

Alliance of Coalitions for Healthy Communities
12.2013 - 03.2014

EXECUTIVE ASSISTANT/OFFICE MANAGER

Falcon Safety Products, Inc.
02.2008 - 09.2013

MAINTENANCE DATA ASSISTANT

Contractor/DuPont
02.2007 - 09.2007

WORKERS COMPENSATION CASE MANAGER

Medical Rehab
08.2006 - 01.2007

FINANCIAL DEVELOPMENT ASSISTANT

American Red Cross
02.2005 - 11.2005

ADMINISTRATIVE ASSISTANT

Praxair/Home Care Supply
08.2004 - 02.2005

EXECUTIVE ADMINISTRATIVE ASSISTANT

Modesto Commerce Bank
11.1999 - 11.2000

SECRETARY/REMEDIATION AIDE/LUNCH MONITOR

Albert Cammon Middle School
09.1994 - 02.1999

Business and Management -

Delgado Community College

Computer Information Technology -

Delgado Community College

Computer Electronics Technology -

Louisiana Technical College (LTC)

Notary Public Educational Training Program -

National Notary Association

Microsoft Excel Seminar -

Fred Pryor Seminars

Administrative Assistant Course -

Mission Valley ROP

Similar Profiles

CREATE PROFILE
KIM VAUGHN