Kim Ann Vaughn
Retired From Working
Mantua
28
years of professional experience
Professional in finance with experience in managing accounts and ensuring timely payments. Skilled in invoice processing, vendor management, and reconciliation. Strong focus on teamwork, flexibility, and achieving results in a dynamic environment. Known for reliability and effective problem-solving in fast-paced settings. Worked 14 years remotely.
Work History
Accounts Payable Coordinator
18 Years 10 Months- Processed high-volume invoices, ensuring coding accuracy and timely payment approvals.
- Reconciled vendor statements, investigated discrepancies, and resolved outstanding account issues.
- Maintained AP records, files, and supporting documentation for audit readiness.
- Reviewed purchase orders, receipts, and invoices to validate three-way match compliance.
- Communicated with vendors to resolve payment status questions and invoice discrepancies.
- Monitored aging reports and prioritized payments to support cash flow management.
- Trained new AP staff on procedures, systems, and invoice processing standards.
- Improved workflow efficiency by streamlining invoice routing and approval processes.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Entered figures using 10-key calculator to compute data quickly.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Generated invoices upon receipt of billing information and tracked collection progress.
Accounts Payable and Adminstrative Assistant
8 Years- Coordinated calendars, meetings, and travel arrangements for efficient executive support.
- Prepared correspondence, reports, and presentations with consistent accuracy and professionalism.
- Managed incoming calls, emails, and client inquiries with prompt, courteous follow-up.
- Organized digital and paper filing systems to maintain accessible, compliant records.
- Tracked office supplies, vendor requests, and administrative tasks to support daily operations.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Education
High School Diploma
Skills
Invoice processing
Accounts payable software
Time management
Payment processing
Payment tracking
Payment scheduling
Vendor relationship management
Vendor engagement
Account reconciliation
Bill auditing
Bank reconciliation
Statement reconciliation
Transaction reviewing
Year-end closing
Cash flow analysis
Financial statement analysis
General ledger accounting
Tax compliance
Internal controls
Records management
Records coordination
Expense tracking
Purchase order management
Digital documentation
Data management
Data validation
Data input
Vendor relations
Financial research
Account resolution
Petty cash management
Entry recording
Payment calculation
Process improvement
Attention to detail
Month-end closing
Critical thinking
Problem-solving
Vendor relations
Payment calculation
Problem-solving
Time management
Attention to detail
Timeline
Accounts Payable Coordinator
Retired From Working
05.2005 - 03.2024Read More
Accounts Payable and Adminstrative Assistant
The Triester Group
04.1996 - 04.2004Read More
Saint Huberts High School
High School Diploma
Read More