Kimberlee Greenway
Houston,TX
Summary
Dynamic all-around administrative professional with a proven track record, excelling in invoice processing, office management and document management. Recognized for enhancing productivity through meticulous attention to detail and effective problem-solving. Adept at managing schedules and fostering strong vendor relationships, ensuring seamless operations and high customer satisfaction. Known for strong focus on team collaboration and delivering consistent results in fast-paced environments. Highly skilled in invoice processing, vendor management, and adapting to evolving business needs.
Overview
15
15
years of professional experience
Work History
Operations Support Clerk
Reddy Ice
Houston, TX
06.2023 - Current
- Enhanced customer satisfaction by efficiently addressing and resolving support inquiries.
- Prepared detailed reports to track progress, highlight achievements, and identify areas for improvement.
- Streamlined office operations for improved productivity through effective document management and organization.
- Coordinated schedules for meetings, events, and appointments while effectively managing potential conflicts or overlaps.
- Handled sensitive information with discretion while maintaining confidentiality according to established protocols.
- Demonstrated excellent attention to detail in proofreading documents before distribution or submission.
- Managed inventory levels for office supplies, ensuring availability of essential items while minimizing waste and costs.
- Input data into spreadsheets and databases.
- Utilized office management software to record and track customer information.
- Compiled and analyzed data to produce reports.
- Assisted with onboarding of new employees.
- Monitored and tracked budgets and expenses.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
Accounting Assistant
SECOR
Houston, TX
06.2019 - 04.2020
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
Office Manager
Exxon Mobil
Anchorage, AK
08.2013 - 09.2016
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Resolved office disputes swiftly and equitably, maintaining harmonious workplace.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
Executive Assistant
Akmaaq
Anchorage, AK
12.2009 - 01.2012
- Enhanced customer satisfaction by efficiently addressing and resolving support inquiries.
- Prepared detailed reports to track progress, highlight achievements, and identify areas for improvement.
- Streamlined office operations for improved productivity through effective document management and organization.
- Coordinated schedules for meetings, events, and appointments while effectively managing potential conflicts or overlaps.
- Handled sensitive information with discretion while maintaining confidentiality according to established protocols.
- Demonstrated excellent attention to detail in proofreading documents before distribution or submission.
- Managed inventory levels for office supplies, ensuring availability of essential items while minimizing waste and costs.
- Input data into spreadsheets and databases.
- Utilized office management software to record and track customer information.
- Compiled and analyzed data to produce reports.
- Assisted with onboarding of new employees.
- Monitored and tracked budgets and expenses.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
Skills
- Microsoft office
- Scheduling appointments
- Filing systems
- Work prioritization
- Typing speed
- Document management
- Calendar management
- Proofreading
- Project Support
- Expense reports
- Meeting coordination
- Travel arrangements
- Attention to detail
- Spreadsheet development
- Presentation design
- Problem-solving
- Time management
- Flexible and adaptable
- Multitasking
- Organizational skills
- Cash handling
- Data entry
- Database entry
- Invoice processing
- Document typing and formatting
- Microsoft Excel
- Bank reconciliation
- Data inputting
- Payment processing
- Payment reconciliation
- Audit support
- Report generation
- Financial software
- Expense tracking
- Accounts payable processing
- Month-end closing
- Expense report processing
- Accounts payable and receivable
- Purchase order management
- Quickbooks
- Number kph
- Office administration
- Administrative support
- Administrative oversight
- Expense reporting
- Senior leadership support
- Computer skills
- MS office
Timeline
Operations Support Clerk
Reddy Ice
06.2023 - Current
Accounting Assistant
SECOR
06.2019 - 04.2020
Office Manager
Exxon Mobil
08.2013 - 09.2016
Executive Assistant
Akmaaq
12.2009 - 01.2012