Kimberlee Greenway
Houston,TX
Summary
Dynamic all-around administrative professional with a proven track record, excelling in invoice processing, office management and document management. Recognized for enhancing productivity through meticulous attention to detail and effective problem-solving. Adept at managing schedules and fostering strong vendor relationships, ensuring seamless operations and high customer satisfaction. Known for strong focus on team collaboration and delivering consistent results in fast-paced environments. Highly skilled in invoice processing, vendor management, and adapting to evolving business needs.
Overview
15
15
years of professional experience
Work History
Operations Support Clerk
Reddy Ice
06.2023 - Current
- Enhanced customer satisfaction by efficiently addressing and resolving support inquiries.
- Prepared detailed reports to track progress, highlight achievements, and identify areas for improvement.
- Streamlined office operations for improved productivity through effective document management and organization.
- Coordinated schedules for meetings, events, and appointments while effectively managing potential conflicts or overlaps.
- Handled sensitive information with discretion while maintaining confidentiality according to established protocols.
- Demonstrated excellent attention to detail in proofreading documents before distribution or submission.
- Managed inventory levels for office supplies, ensuring availability of essential items while minimizing waste and costs.
- Input data into spreadsheets and databases.
- Utilized office management software to record and track customer information.
- Compiled and analyzed data to produce reports.
- Assisted with onboarding of new employees.
- Monitored and tracked budgets and expenses.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
Accounting Assistant
SECOR
06.2019 - 04.2020
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
Office Manager
Exxon Mobil
08.2013 - 09.2016
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Resolved office disputes swiftly and equitably, maintaining harmonious workplace.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
Executive Assistant
Akmaaq
12.2009 - 01.2012
- Enhanced customer satisfaction by efficiently addressing and resolving support inquiries.
- Prepared detailed reports to track progress, highlight achievements, and identify areas for improvement.
- Streamlined office operations for improved productivity through effective document management and organization.
- Coordinated schedules for meetings, events, and appointments while effectively managing potential conflicts or overlaps.
- Handled sensitive information with discretion while maintaining confidentiality according to established protocols.
- Demonstrated excellent attention to detail in proofreading documents before distribution or submission.
- Managed inventory levels for office supplies, ensuring availability of essential items while minimizing waste and costs.
- Input data into spreadsheets and databases.
- Utilized office management software to record and track customer information.
- Compiled and analyzed data to produce reports.
- Assisted with onboarding of new employees.
- Monitored and tracked budgets and expenses.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Enhanced efficiency in invoice processing by meticulously reviewing and matching invoices with purchase orders and receipts.
Skills
- Microsoft office
- Scheduling appointments
- Filing systems
- Work prioritization
- Typing speed
- Document management
- Calendar management
- Proofreading
- Project Support
- Expense reports
- Meeting coordination
- Travel arrangements
- Attention to detail
- Spreadsheet development
- Presentation design
- Problem-solving
- Time management
- Flexible and adaptable
- Multitasking
- Organizational skills
- Cash handling
- Data entry
- Database entry
- Invoice processing
- Document typing and formatting
- Microsoft Excel
- Bank reconciliation
- Data inputting
- Payment processing
- Payment reconciliation
- Audit support
- Report generation
- Financial software
- Expense tracking
- Accounts payable processing
- Month-end closing
- Expense report processing
- Accounts payable and receivable
- Purchase order management
- Quickbooks
- Number kph
- Office administration
- Administrative support
- Administrative oversight
- Expense reporting
- Senior leadership support
- Computer skills
- MS office
Timeline
Operations Support Clerk
Reddy Ice
06.2023 - Current
Accounting Assistant
SECOR
06.2019 - 04.2020
Office Manager
Exxon Mobil
08.2013 - 09.2016
Executive Assistant
Akmaaq
12.2009 - 01.2012