Kimberley Crocker

Work History

Vizient Executive Assistant

Taysha Gene therapies

06.2022 - Current

Manage SVP calendar, resolving internal and external conflicts and prioritizing issues to ensure effective time management approach.
Handle organization, communications and administrative tasks including calendaring, event planning, travel arrangements, expense reports, meeting follow-up, meeting notes, etc.
Coordinate virtual meeting arrangements including conference calls with Teams, Zoom or WebEx
Prepare and coordinate handout materials, agendas, presentation materials, and talking points based on SVP ‘s direction.
Ensure Executive is well-prepared and debriefed prior to each engagement to maximize meeting time and participate in meetings as requested.
Serve as alternative point of contact for all on-site meeting coordination at Chicago office, as needed by departments.
Assist with administrative functions related to the Operations & Quality member facing analytic tools, including the member opinion survey, operational reporting, member community space, and quarterly product reviews.
Assist with preparation of budgets, statistics, and operational reports.
Manage to do items for SVP and direct report team.
Utilize project management skills in leading assigned projects to completion for both Executive and team.
Seek out context of business (while Executive were in meeting with people) to assimilate information and provide strategic support
Collaborate closely with other assistants to facilitate communication and ensure timely and efficient information flow
Build and foster working relationships within division and across enterprise.
Provide leadership in coordinating department’s employee engagement activities.
Operate with complete discretion and serve as trusted sounding board to Executive.

Senior Executive Assistant

Taysha Gene Therapies

08.2021 - 04.2022

• Supported 3 Executives: Chief Patient Officer and Head of Govt Affairs, Chief Commercial Officer, and Chief Information Officer
• Fully managed executive's calendar, meetings, and daily activities.
• Planned and coordinated coordination for on and off-site meetings, events & conference calls including both internal and external participants.
• Coordinated travel arrangements including international travel for 3 Executives and their teams.
• Tracked and accounted for travel/business expenses for departments that I supported.
• Assist in coordinating board meetings and preparing necessary presentations and documents. Arrange plans for facilities and caterers, distribute information and/or invitations, coordinate speakers, and manage event budgets.
• Compose and prepare confidential correspondences, reports, and other complex documents for senior executives.
• Consistently adhere to all confidentiality requirements

Office Administrator/Executive Assistant

CyrusOne

05.2018 - 12.2020

Supported Executive Vice President and Chief People Officer and VP, Procurement
Fully managed executive's calendar, meetings, and daily activities
Completed special projects such as new 49,000 sq ft corporate office build out and organization.
Answered phone calls and directed calls to appropriate parties.
Greeted all visitors and determined whether should be given access to specific individuals.
Maintained security of corporate office by following outlined procedures, monitoring visitors, and issuing visitor badges
Validated parking tickets and directed guests to appropriate place in 3-floor office
Performed general office duties, such as ordering supplies, restocking break room, and ordering and setting up lunch for meetings.
Filed and retrieved corporate documents, records, and reports.
Opened, sorted, and distributed all incoming correspondence, including faxes and email.
Planned and coordinated logistics for on and off-site meetings, events & conference calls including both internal and external participants.
Coordinated travel arrangements including international travel for 3 Executives.
Tracked and accounted for travel/business expenses for departments that I supported.
In partnership with HR team, was responsible for overall coordination of Corporate Office including hygiene, office repairs and maintenance.
Coordinated all parking, gym and building access for employees and contractors.
Organized and facilitated culture and holiday events including company sponsored charitable events.
Implemented cost savings by moving to green office administration including company kitchens.

Escrow Assistant

Allegiance, Allegiance Title Company

11.2015 - 05.2018

Sale of property, whether commercial or residential, can be complex process involving substantial amounts of money and many legal documents.
Collection, preparation, and safe transfer of such money and documents are, until transaction closes, responsibility of escrow agency
Escrow officers function as third parties between buyers and sellers of property
Day-to-day tasks involved in this process are often in hands of escrow assistant.
Prepared estimated closing statements for buyer and seller
Scheduled closing appointments for seller and buyer or arranged for delivery of documents for out of area closings
Returned executed loan packages to lender for review and approval in accordance with lender instructions
Documented security transactions such as purchases, sales and conversions to create in-depth database of clients and transactions completed
Analyzed customer portfolios to recommend adjustments and new investments

Administrative Assistant

Kimpley Resourceful

09.2008 - 11.2015

For President and CEO, Realtors, Doctors, Plan dinner parties, vacations, mail outs, data entry, etc.
Scheduling and keeping calendar of events for companies.
Booking all travel for company (domestic and international)
Completed email, excel spreadsheets and all correspondence for companies.
Planning, booking, and executing all company dedicated events.
Create and process all expense reports for company.
Plan Parties for Families (from entertainment decorating, gift, food, and drinks)

Executive Administrative Assistant

L Anderson International Inc

09.2006 - 04.2008

For President and CEO
Scheduling and keeping calendar of events for President and CEO
Responsible for booking all travel for company (domestic and international)
Responsible for email, excel spreadsheets and all correspondence for President and CEO
Responsible for planning, booking, and executing all company dedicated events.
Create and process all expense reports for CEO and COO of company.
Responsible for planning and booking all business and personal activities for President and CEO.
Handled scheduling for executive's calendar and prepared meeting agenda and materials.
Responded to emails and other correspondence to facilitate communication and enhance business processes
Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips
Organized and updated schedules for executives
Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review
Used software to coordinate meetings, appointments, and tasks senior executives
Updated spreadsheets and created presentations to support executives and boost team productivity
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
Screened calls and emails and responded accordingly to support executive correspondence
Organized and coordinated conferences and monthly meetings
Used advanced software to prepare documents, reports, and presentations
Supported business and hospitality needs of corporate partners and staff during meetings and company events

Summary

Overview

Work History

Vizient Executive Assistant

Senior Executive Assistant

Office Administrator/Executive Assistant

Escrow Assistant

Administrative Assistant

Executive Administrative Assistant

Education

Associate degree - Computer Science

Skills

Timeline

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