Kimberli Medina

• Spearheaded P-Card and Travel Card programs, ensuring compliance through training oversight, application support, and monthly audits of 160 statements. Collaborated with cardholders, rectified issues, and ensured accurate SAP processing and GL coding.
• Reviewed shopping carts for accuracy, including naming conventions, delivery details, and attachments, while advising employees on procurement guidelines. Ensured compliance with procurement rules, provided support to project managers, vendors, and local entities, and facilitated the creation of shopping carts.
• Verified task order information, scrutinizing fields for accuracy and compliance with procurement rules. Reviewed Consultant Task Order billing for compliance, collaborated with project managers, vendors, and local entities, and processed invoices and expense reimbursements.
• Processed invoices, reviewed Local Agency billings, and tracked accruals, performing journal entries for year-end accruals. Resolved discrepancies, investigated payment questions, and provided internal customer service training.
• Updated consultant billing spreadsheets and monitored various spreadsheets. Generated monthly reports, including expiring TO reports and Citibank/US Bank reports.
• Processed per diem travel expense reimbursements, ensuring compliance with GSA rates. Prepared forms for deposit with correct GL coding and validated the use of correct GL codes.
• Uploaded utility bills into the state headquarters shared file system and monitored accounts with maintenance and traffic sections. Engaged in daily email correspondence, clarifying fiscal rules, policies, and procurement guidelines.
• Reviewed Shopping Carts in SRM, assisting employees with procurement and collaborating with buyers. Served as the Region Commercial Card Coordinator, administered the P-Card/Travel Card program, and performed various ad hoc reports using data from multiple sources.

• Oversaw P-Card and Travel Card programs, ensuring compliance through training oversight, form assistance, and Citibank/US Bank application support. Conducted monthly audits on 160 P-Card and 20 Travel Card statements, collaborating with cardholders for SAP expenditure submissions and GL coding verification.
• Verified accuracy of shopping cart information, including naming conventions, delivery details, GL codes, and attachments, ensuring compliance with procurement guidelines. Created, reviewed, and approved shopping carts in SRM, offering guidance to employees on appropriate types and procurement guidelines.
• Reviewed form 1313 for Consultant Task Order billing accuracy, including dates, amounts, and signatures, and ensured compliance with MPA rates and indirect percentages. Processed invoices related to various purchase orders, verifying correct coding, and approvals, including Local Agency billings and IT invoices.
• Prepared journal entries for year-end accruals, tracked accrual expenses, and supported audit requests. Updated consultant billing and P-Card user spreadsheets, ensuring accurate records and monitoring TO balances.
• Generated monthly expiring TO reports, Citibank/US Bank reports, and reports for outstanding transactions. Processed per diem travel expense reimbursements, ensuring adherence to GSA rates and correct GL codes.
• Prepared cash transmittals with correct GL coding and backup documentation. Conducted journal entries to reclassify expenses and managed utility billing by uploading bills and addressing past due/new accounts.
• Engaged in daily email correspondence with internal employees, providing guidance on fiscal rules, policies, and procurement methods.

• Orchestrated comprehensive management of P-Card and Travel Card programs for Region 3, ensuring training completion, form submissions, and facilitating state P-Card applications through Citibank. Conducted monthly audits of 160 P-Card and 20 Travel Card statements, ensuring adherence to fiscal, procurement, and commercial card policies. Collaborated with cardholders, corrected issues, facilitated SAP processes for expenditure submission, and ensured accurate GL account coding.
• Managed the entry of 600 utility bills into SAP monthly, guaranteeing accurate GL coding for payment. Approved and verified 200 Xcel Energy bills in SAP monthly, extending to approval of other invoices as needed.
• Entered 800 utility bills into spreadsheets, validating meter numbers, excluding sales tax, and ensuring accurate reflection of current amounts due. Updated P-Card user spreadsheet to ensure accurate recording of card information and maintained documentation through scanning and labeling for upload into the state headquarters shared file system.
• Engaged in daily email correspondence with internal employees, providing clarification on fiscal rules, policies, and answering routine accounting questions.

• Audited 350+ weekly invoices for accuracy and GL allocations, ensuring compliance with city policies and purchase order requirements. Managed a weekly AP check cycle, processing 200+ checks and overseeing monthly ambulance and utility refund check cycles.
• Maintained vendor files, obtaining W-9s, and facilitating ACH payments when possible. Reconciled monthly statements, addressed past due balances, and ensured timely payments while managing vendors' tax-exempt status.
• Conducted monthly audits of 200+ cardholder accounts, ensuring compliance with city policies and supervisor-approved allocations. Mapped procurement card transactions from credit card companies into accounting software, ensuring accurate processing.
• Issued travel authorizations for 45 employees monthly, including per diem calculations based on GSA rates. Reconciled travel forms against authorizations and procurement card transactions upon employees' return.
• Provided assistance to employees from various city departments on city policies, procedures, and form completion for payables, procurement cards, travel, journal entries, and more.
• Maintained a monthly spreadsheet for property tax revenues, recording journal entries into accounting software for accurate financial reporting.

Perform all aspects of accounts payable including verifying invoices for accuracy including account coding and state fiscal rules, data entry, budget authority, check processing and remittances. Includes approximately 275 invoices and 3 separate check runs per week.

Maintain student stipend spreadsheet which includes: acknowledgement forms, W-9’s, direct deposit information, payment schedules, and processing monthly payments to over 100 students.

Manage petty cash and interact with students when they come to the counter.

Create and enter journal entries to allocate expenses correctly.

Create/maintain spreadsheets for catering, Sam’s Club and postage usage.

Reconcile, allocate, verify and process travel and credit card transactions.

Maintain vendor profiles including W-9 verification with the IRS website, verify payment selections, solicit electronic options for payment.