Computer Literacy
Kimberly Butzin
Mahomet,IL
Summary
Highly skilled payroll professional with a proven track record in effectively managing payroll systems and ensuring compliance with regulatory requirements. Recognized for optimizing payroll processes and efficiently resolving discrepancies. Strong collaboration skills and a results-driven approach. Results-driven payroll specialist with extensive experience in payroll processing, compliance, and benefits administration. Demonstrating strong analytical skills, attention to accuracy, and adaptability in fast-paced environments. Known for excellent collaboration, problem-solving abilities, and delivering reliable support to teams and stakeholders. Proficient in payroll software and adept at navigating complex regulatory requirements. Accomplished professional with a strong understanding of payroll procedures, tax regulations, and benefits administration. Proficient in using multiple payroll software programs with a knack for quickly learning new systems. Highly organized, detail-oriented, and efficient at work.
Overview
18
18
years of professional experience
Work History
Payroll Specialist III
UPB University IL Foreign National Service Center
07.2023 - Current
- Process documentation in Banner and International Tax Navigator for changes to employee information, including but not limited to tax treaty benefits, employee e-class changes, and various statutory deductions
- Conduct foreign national mass tax status review appointments and schedule individual appointments to acquire and update all necessary immigration documentation to perform tax status analysis reviews for proper tax withholding
- Handle inquiries related to foreign national payment, processing, and reporting requirements
- Enter deduction codes in the system from federal and state tax forms for individual paychecks
- Process social security and medicare refunds for exemptions
- Handle service tickets in response to questions regarding tax status reviews and paychecks
- Do 6-10 tax status reviews a day, along with other tasks
Payroll Specialist II
UPB University of Illinois Customer Service
06.2021 - 07.2023
- Provided customer service to university customers regarding employee pay, timesheets, paycheck calculation, taxation, adjustments, insurance, and retirement by taking about 30 calls a day
- Act as liaison to the campus for University Payroll & Benefits (UPB)
- Research and respond to units and employees regarding payroll questions and issues related to payroll transactions, adjustments, retro pay, payroll check cancellations, reissues, check distribution, W2s, reissued tax forms, employment verifications, voluntary/involuntary withholdings, death benefits, terminal benefits, and other UPB related questions
- Review, process, interpret, and maintain proper documentation and authorization forms for additions, changes, or deletions to the Banner Payroll interface and CMS / Ariel system
- Troubleshoot questions from employees and unit HR Payroll representatives to determine the best method of resolving issues
- Work within other UPB units to ensure issues are resolved in efficiently and promptly
- Provide counseling services/information to University customers regarding insurance, retirement, and voluntary benefits programs to resolve complex benefits issues
- Assist employees with navigating the System Human Resources Services (My UI Info) and MyBenefits websites for information and submitting enrollments/changes
- Review incoming mail, fill out documents, and scan or image them
- Send to the appropriate departments and mail out replies
- Monitor incoming faxes
- Mail out items from the department
- Assign TeamDynamix tickets to the team to manage tickets and reply to fulfill the ticket requests
- Ensure they are responded to with customer satisfaction and quality standards
- Knowledge of administrative procedures, principles, and processes for providing customer and personal services
Administrative Assistant
City of Champaign Neighborhood Services Department
01.2019 - 01.2021
- Performs advanced secretarial duties such as high-speed typing and word processing, dictation, composition, office coordination, data gathering, and reporting, and maintaining and testing new computer applications
- Performs research and analysis, writes reports, and coordinates and completes special projects in support of the Neighborhood Coordinator and Code Compliance Manager
- Served as a customer service representative for the department
- Provide information and assistance to department clientele and the public in person, via phone, and email
- Greet customers, handle complaints, take service requests, and make proper referrals on City and department matters
- Cross-index and file documents, reports, and correspondence alphabetically, numerically, or by other classification
- Create and maintain databases and file systems to document department activities
- Keep City records and information confidential when required
- Develop efficient systems and practices for record-keeping, cost control, and improved workflow
Payroll Administrator
Champaign U4SD
01.2016 - 01.2019
- Successfully oversee the day-to-day processing of payroll for 2000+ employees, including review of timesheets and computing pay by FLSA, assisting in audit and company accounts
- Teacher Retirement Service (TRS) annual audit of 1200+ people, Illinois Municipal Fund (IMRF)
- Proactively research tax accounting treatment of various transactions, organize reports to substantiate individual transactions and analyze tax expenses for month-end accounting review
- Efficiently conduct studies, submit recommendations to improve the organization's accounting operation and check figures, postings, and accounting documents for correct entry and proper coding
- Determine payroll liabilities bi-weekly with Federal, State, Medicare, and Social Security taxes for payroll
- Problem-solving the software to help make things more efficient
- Report yearly to the State Board of Education salaries, benefits, and days worked and absent yearly
- Excellent customer service skills, a team player and I also work well with being a self-motivator and problem solver
Payroll Administrator
URBANA SCHOOL DISTRICT #116
01.2011 - 01.2016
- Managed payroll data entry and processing for 800 plus employees to comply with predetermined company guidelines
- Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Managed employee records on database to maintain accuracy and updated information.
- Achieved significant time savings in payroll processing by automating routine tasks and focusing on strategic improvements.
- Improved record-keeping efficiency with the introduction of digital filing systems for all payroll documentation.
- Responded to employee questions and requests for information in a timely and knowledgeable fashion.
- Developed and implemented payroll procedures to streamline workflow.
Payroll, Accounts Payable, and Staffing Coordinator
THE PAVILION FOUNDATION
01.2007 - 01.2011
- Conducted regular reviews of staffing processes, identifying and addressing areas for improvement.
- Improved office efficiency by effectively managing internal communications and correspondence.
- Created and delivered HR training sessions to staff about paychecks and schedules.
- Verified payroll, vacation, and sick time hours to support accounting processes.
- Administered payroll for 200+ personnel and the company's retirement plans and worked with human resources to develop a streamlined way to track paid time off.
- Competently developed internal control and processes for payroll, documented procedures, identified areas to improve internal controls, and implemented policy change
- Scheduling and on-call 24/7 for Nurses and Mental Health Technicians and outings
Education
Bachelors of Art - Interdisciplinary Studies
Eastern Illinois University
Charleston, IL12.2024
Associate of Applied Science - Office Professional
Parkland College
Champaign, IL05.2009
Skills
- Compliance Expertise
- Payroll Processing Management
- Communication and Collaboration
- Performance Management
- Operational Efficiency
- Administrative Skills
- Decision-Making
- Project Management
Major Accomplishments
- GPA: Cum Laude Honors
- Consistently received recognition from customers, employees, and administrators.
- Implemented ways to help with the timesheets to minimize errors and cost & improve payroll efficiency.
- Perfect TRS Audit for the 15-16 FY, Success in implementing AESOP, Skyward, and upgraded PowerSchool.
Accomplishments
- Consistently received positive performance reviews.
- Completed all quarterly payroll tax reconciliations, including 941s, FUTA and SUTA, and annual W-2 filings.
- Implemented web-based human resources and time sheet system to minimize errors and cost while improving payroll efficiency.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
RemoteImportant To Me
Work-life balanceFlexible work hoursPaid time off4-day work weekPaid sick leaveQuote
Success is not final; failure is not fatal: It is the courage to continue that counts.
Winston S. Churchill
Software
Microsoft Office Suite
Presentation Software
Email and Communication
Social Media Skills
Cloud Computing
Accounting Software
Languages
English
Full Professional
Interests
Volunteering at our camp ground as treasurer
Volunteering at Young Lives Group for teen moms
Spending time with my grown children
Relaxing at our camper with my dog, husband by the campfire
Being by the ocean or beach
Bowling
Throwing bags
Hanging out with friends by the campfire
Timeline
Payroll Specialist III
UPB University IL Foreign National Service Center
07.2023 - Current
Payroll Specialist II
UPB University of Illinois Customer Service
06.2021 - 07.2023
Administrative Assistant
City of Champaign Neighborhood Services Department
01.2019 - 01.2021
Payroll Administrator
Champaign U4SD
01.2016 - 01.2019
Payroll Administrator
URBANA SCHOOL DISTRICT #116
01.2011 - 01.2016
Payroll, Accounts Payable, and Staffing Coordinator
THE PAVILION FOUNDATION
01.2007 - 01.2011
Bachelors of Art - Interdisciplinary Studies
Eastern Illinois University
Associate of Applied Science - Office Professional
Parkland College
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