Kimberly Chavarria
Perris,CA
Summary
Highly motivated and results-driven professional with a strong commitment to excellence and accountability. Demonstrate a rapid ability to learn and apply new information effectively, with a consistent focus on delivering high-quality service. Detail-oriented and adept at managing multiple tasks simultaneously, with strong communication and interpersonal skills that foster positive relationships and ensure customer satisfaction.
Overview
6
6
years of professional experience
Work History
Receptionist
Lecangs
Perris, CA
10.2023 - Current
- Scheduled appointments for clients, customers, and other visitors.
- Performed data entry tasks into various computer systems accurately and promptly.
- Updated daily log book with information about visitors entering the premises.
- Greeted clients and visitors in a professional and friendly manner
- Answered and directed incoming calls using a multi-line phone system
- Managed daily scheduling, appointments, and reservations
- Organized files and maintained accurate records
- Responded to inquiries via email and phone promptly
- Assisted with administrative tasks such as data entry, billing, or supply ordering
- Coordinated with staff to ensure smooth office operations
- Prepared welcome packages for new hires.
- Verified visitors' identification cards before allowing access to the building.
- Compiled data from various sources into organized reports for management review.
- Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested.
Receptionist Administrator
Virtue Recovery Center
Woodland Hills, California
03.2020 - 10.2023
- Ensured that reception area is kept safe at all times by monitoring security cameras.
- Assisted with administrative tasks such as data entry into company databases.
- Processed invoices using accounting software programs like QuickBooks or Sage 50 Accounting Solutions.
- Managed the distribution of incoming mail, faxes, and packages.
- Created presentations using Microsoft Office software applications.
- Coordinated meetings between internal departments and external partners and clients.
- Responded promptly to emails from customers and other departments within the organization.
- Greeted visitors and customers warmly, offering refreshments as appropriate.
- Scheduled appointments and maintained calendars for staff members.
- Prepared documents such as reports, memos, letters, contracts, using Microsoft Office Suite applications.
- Maintained reception area cleanliness and tidiness.
- Ordered office supplies as needed and maintained inventory records.
- Answered incoming calls in a professional and polite manner, responding to customer queries or directing them to the relevant department.
- Organized daily office operations such as filing paperwork, ordering supplies, and setting up meeting spaces.
- Obtained and processed payments from clients for products and services.
- Coordinated appointment calendar and balanced schedules to promote optimal productivity.
Receptionist
Misses Kisses
Los Angeles, California
04.2019 - 03.2020
- Office skills: Telephone and front desk reception, customer service, filing data base and records management, and executive and administrative support
- Computer skills: Word, Excel, PowerPoint, Access, Visio, Outlook, and Windows
- Coordinated schedules, meetings, and provided administrative support
- Updated daily log book with information about visitors entering the premises.
- Processed customer payments using cash registers or point-of-sale terminals according to company policies and procedures.
- Responded to inquiries from internal staff members regarding office operations.
- Maintained an organized filing system of confidential client information in accordance with company policy.
- Provided administrative support to staff members including typing letters, filing documents, and scanning and copying documents when necessary.
- Ensured that all necessary forms were completed accurately prior to submitting them for processing.
Skills
- Bilingual: fluent in English and Spanish
- Great customer service skills
- Communication
- Leadership
Timeline
Receptionist
Lecangs
10.2023 - Current
Receptionist Administrator
Virtue Recovery Center
03.2020 - 10.2023
Receptionist
Misses Kisses
04.2019 - 03.2020