Kimberly Hand
Tavares,FL
Summary
Detail-oriented Operations Coordinator with expertise in background screening and training coordination. Demonstrated ability to manage compliance audits and streamline onboarding processes, ensuring adherence to regulatory requirements.
Overview
8
8
years of professional experience
Work History
Operations Coordinator
Attain, Inc.
Mt. Dora, Florida
09.2018 - Current
- Coordinate the processing of personnel action forms for changes in employee status (change in position, pay, benefits, etc)
- Coordinated background screenings, personal reference checks, and employment verification for new hires, registered them for required online courses, and trained staff on course completion while maintaining new employee files and updating spreadsheets.
- Assist with scheduling interviews and realistic job previews for candidates for employment.
- On-Boarding process; pre-employment drug testing, paperwork, scheduling background/screenings.
- Assist with the completion of 5 year background rescreening. Complete 5 year local law checks for employee's county of residence and surrounding counties.
- Monitored new hires' compliance with funder regulatory requirements.
- Assist with periodic audits of personnel files to ensure compliance with Attain, Inc. procedures and funder requirements. Timely filing in the employee's personnel files.
- Ensuring employees meet the minimum initial and ongoing training requirements as required by funders (Chapter 393, Rule 65G, the Medicaid Waiver Handbook, the Provider agreement, Rule 65C, Community Based Care, Department of Children and Families, McKay Scholarships, Public School Contract and Attain, Inc. policy)
- Conduct annual and initial required trainings.
- Informed staff and program coordinators about required trainings and verified their attendance.
- File training documentation into the employee's personnel files.
- Coordinate the completion of annual employee performance appraisals.
- Managed worker's compensation claims and light duty assignments for injured workers per policy, while assisting with FMLA and LOA paperwork.
- Coordinated timely maintenance and repair schedules for fleet, ensuring minimal downtime. Collaborate with the Program Coordinator when the vehicle maintenance has been completed and is ready for pickup.
- Ensure each Attain, Inc. vehicle has an up-to-date Vehicle log book along with all proper documentation and forms needed for that vehicle.
- Supported onboarding processes by preparing materials and facilitating new hire orientations.
- Collaborated with team members to streamline administrative processes and improve efficiency.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Developed and maintained filing systems for confidential documents and records.
Education
Certification - Information Processing
Lake Tech College
Eustis09-1995
High School Diploma -
Leesburg High School
Leesburg05-1994
Skills
- Background screening
- Onboarding coordination
- Training coordination
- Compliance auditing
- Human resources administration
- Scheduling coordination
- Time coordination
- Detail orientation
- Teamwork
Timeline
Operations Coordinator
Attain, Inc.
09.2018 - Current
Certification - Information Processing
Lake Tech College
High School Diploma -
Leesburg High School