Kimberly Matthews
Oceanside,CA
Summary
Motivated Professional with experience in providing executive-level support in fast-paced environments. Achieved productivity and efficiency through strategic planning, project management, and data analysis. Focused on driving team success and delivering high-quality results.
Overview
11
11
years of professional experience
Work History
Sr. Specialist, Marketing Operations
Crintetics Pharmaceuticals
San Diego, CA
2025.04 - Current
- Coordinated congresses, trade shows, and large company events with internal stakeholders to address logistical needs and maintain event budgets.
- Led projects for commercial and marketing teams while maintaining budget adherence and promoting cross-functional alignment.
- Delivered onsite support to ensure seamless execution of meetings and conference operations.
- Monitored marketing material inventory and printing, managing the speaker bureau vendor, handle and processed a variety of contracts.
Executive Assistant, CBO & CCO
Crintetics Pharmaceuticals
San Diego, CA
2023.07 - 2025.04
- Supporting the Chief Business Officer, and the Chief Commercial Officer as well as their teams. Flexible, proactive, and resourceful with a high level of professionalism and confidentiality. Plan, coordinate, and manage complex calendars. Organize Supported Chief Business Officer and Chief Commercial Officer + team travel, channeling communication and/or materials. Actively participates in planning and execution of extended onsite meetings, leads planning of site activities and events (social, celebratory), coordinate executive leadership and team offsite meetings. Provide support with editing and formatting management documents, materials and/or presentations, gathering information or conducting analyses to support CBO & CCO as well as other executive management team members.
- Supported Chief Business Officer and Chief Commercial Officer in various administrative tasks. with administrative tasks, including document preparation and scheduling.
- Streamlined the planning and execution of onsite and offsite meetings, teambuilding activities, and conferences to enhance team collaboration.
- Managed logistics for congress sponsorships, exhibits, and booth design/display to enhance visibility and engagement.
- Managed logistics for congress sponsorships, exhibits, and booth design to ensure successful event execution.
- Managed external vendors, such as hotels, venues, and destination management companies, to achieve timely deliverables and meet expectations.
- Generated contract requests and purchase orders, efficiently handling expense report processing.
- Scheduled department meetings and coordinated catering services.
- Coordinated activities with external agencies and organizations to ensure seamless execution of events.
Administrative Coordinator, GM/VP Oceanside Site
Kite Pharma
Oceanside, CA
2019.04 - 2023.07
- Highly motivated individual supporting the Vice President of Viral Vector Manufacturing. Managed a wide range of support functions in a growing environment. Flexible, proactive, and resourceful with a high level of professionalism and confidentiality. Plans, coordinates, and manage complex calendars. Organize VP/Site Head travel, channeling communication and/or materials for Site Head. Participated in planning and executing SLT-extended onsite meetings and SLT meetings. Provide support on editing and formatting management documents, materials and/or presentations, gathering information or conducting analyses to support Site Head and other executive management team members.
- Delivered comprehensive administrative and clerical support to VP/Site and the Viral Vector department, ensuring smooth operations.
- Coordinated agendas for meetings to facilitate discussion and decision-making. for department meetings and draft minutes
- Supported departmental operations by creating and distributing communications.
- Coordinates onsite/offsite meetings, teambuilding activities, events
- Manipulates Excel spreadsheets into different sorts and formats and works with Word, PowerPoint documents.
- Updated and maintained Outlook distribution lists to ensure accurate communication within the organization. and maintain them throughout the year
- Lead the onboarding of new contractors. Maintain and update any instructions or tools for contractor onboarding.
- Processed vendor quotes to ensure competitive pricing and timely procurement., submits and monitors the process of MSOWs, MSAs, and SOWs
- Manages site interview process (scheduling interviews, collecting feedback, preparing hiring packet, and New Hire Orientation logistics)
- Coordinated logistics for site space planning requirements.
- Oversaw the site interview process, scheduling interviews and collecting feedback.
Management Associate, GM/VP Oceanside Site
Genentech
Oceanside, CA
2018.10 - 2019.04
- With high attention to detail - plans, coordinates, and manage complex calendars. Organize General Manager/Site Head travel, channeling communication and/or materials for General Manager/Site Head. Actively participates in planning and execution of DSLT onsite meetings, OLT meetings, leads planning of site activities and events (social, celebratory), coordinates executive leadership and team offsite meetings. Provide support on editing and formatting management documents, materials and/or presentations, gathering information or conducting analyses to support the GM/Site Head and other executive management team member
- Reduced operational burdens for senior leadership by streamlining processes and improving efficiency. to improve workflow for senior leadership.
- Ensured confidentiality in managing sensitive communications. and confidential documents with discretion.
- Participated in cross-functional project teams to improve overall business functions and processes. cross-functional or other project teams; helping the overall business functions, and Genentech continuously evolves, improves and excels
- Streamlined administrative processes, reducing operational burdens for senior level management
- Guided administrative team on best practices and workflow improvements.
- Planned and coordinated regulatory inspections for the site.
Senior Administrative Assistant, Manufacturing
Genentech
Oceanside, CA
2018.02 - 2018.10
- Plans, coordinates, and manage complex calendars. Organizes executive management travel, channeling communication and/or materials within the Manufacturing departments. Actively participates in planning and execution of Operation Reviews, All Hands meetings, leads planning of department activities and events (social, celebratory), coordinates executive leadership and team offsite meetings. Edited and formatted management documents, materials, and presentations.
- Facilitated teambuilding activities and organized department events to foster team cohesion.
- Managed executive calendars to optimize scheduling efficiency.
- Simplified administrative processes to reduce operational burdens for senior management.
- Exercised independent judgment in handling sensitive information. and discretion with sensitive/confidential and proprietary information
- Contributed to cross-functional project teams supporting continuous improvement in Manufacturing operations.
- Coordinated domestic travel arrangements, printed confirmations and agendas, reconciled credit card charges.
- Enhanced workflow by streamlining administrative processes to lessen operational burdens for senior management.
- Actively participated in diverse campus groups to foster collaboration. in multiple diverse campus groups: SHE, GWP, VIDA, AAIB, and GVDT
Senior Administrative Assistant, BMSO
Genentech
Oceanside, CA
2015.05 - 2018.02
- Planned, coordinated, and managed complex calendars. Organized executive management travel and channeled communication and materials within the BMSO departments.
- Coordinated various teambuilding and departmental events to foster a positive work environment and strengthen team dynamics.
- Managed executive calendars, coordinated conference calls, scheduled meetings, and arranged catering for seamless operations
- Plan and coordinate teambuilding, site and department events
- Utilized independent judgment and discretion to handle sensitive, confidential, and proprietary information in compliance with company policies.
- Participated in cross-functional project teams, contributing to ongoing evolution and improvement of BMSO and Genentech
- Coordinated domestic travel arrangements, printed confirmations and agendas, reconciled credit card charges.
- Streamlined administrative processes, alleviating operational burdens for senior management
- Engaged actively in various campus groups, including SHE, GWP, VIDA, AAIB, and GVDT to promote diversity and inclusion initiatives.
Education
A.A. - Social and Behavioral Science
MSJC Community College
Menifee, CASkills
- Event logistics
- Meeting planning
- Event scheduling
- Travel coordination
- Vendor management
- Vendor negotiation
- Contract administration
- Budget tracking
- Project management
- Stakeholder alignment
- Cross functional communication
- Executive support
- Problem solving
- Quality assurance
- Data privacy
AREAS OF EXPERTISE
- High-Level Administrative Support
- Domestic/International Travel Arrangements
- Expense Reporting
- Project Management
- Detail Orientated
- Complex Calendar Management
- Extensive Event Coordination
- Conference/Congress Planning
- Contract Processing/ Execution
- Speaker Bureau Coordination
- Budget Tracking
- Formatting/Editing Documents and Presentations
- Teamwork and Collaboration
- Confidentiality
- Space Planning
- Professionalism
Timeline
Sr. Specialist, Marketing Operations
Crintetics Pharmaceuticals
2025.04 - Current
Executive Assistant, CBO & CCO
Crintetics Pharmaceuticals
2023.07 - 2025.04
Administrative Coordinator, GM/VP Oceanside Site
Kite Pharma
2019.04 - 2023.07
Management Associate, GM/VP Oceanside Site
Genentech
2018.10 - 2019.04
Senior Administrative Assistant, Manufacturing
Genentech
2018.02 - 2018.10
Senior Administrative Assistant, BMSO
Genentech
2015.05 - 2018.02
A.A. - Social and Behavioral Science
MSJC Community College