Summary
Overview
Work History
Skills
Affiliations
References
Timeline
Generic

Kimberly Reaves

Weaver

Summary

Detail-oriented Business Office Assistant with extensive experience in prioritizing administrative tasks and optimizing office operations. Recognized for exceptional organizational abilities and a strong work ethic, consistently delivering results while managing multiple responsibilities. Proven adaptability in fast-paced environments, complemented by excellent interpersonal skills that enhance team collaboration. Seeking to leverage expertise in a dynamic role that presents new challenges and opportunities for growth.

Overview

24
24
years of professional experience

Work History

Business Office Associate

C A Russell Ford formerly Sunny King Ford
Anniston
07.2001 - Current
  • Checked postings and documents for correctness, accuracy and proper coding.
  • Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
  • Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
  • Liaised with vendors and customers to confirm information and address client issues.
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Verified accuracy of coding on invoices prior to processing payments.
  • Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
  • Researched and responded to inquiries from vendors regarding invoice status or payment issues.
  • Assisted with preparing journal entries related to accounts payable transactions.
  • Handled accounts payable and receivable, including invoicing and payment processing.
  • Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
  • Prepared monthly statements for accounts receivable operations.
  • Generated, mailed and monitored invoices.
  • Reviewed all incoming payments for accuracy before posting them into the general ledger system.
  • Participated in financial audits related to accounts receivable.
  • Generated monthly financial reports for management review.
  • Processed posting and reconciling payments and addressed aged receivables.
  • Updated vendor files with new contact information or changes in payment terms upon request.
  • Enhanced customer satisfaction through prompt and courteous handling of all inquiries and complaints.
  • Reconciled customer accounts and resolved discrepancies.
  • Received and recorded cash, checks and transfers.
  • Monitored accounts receivable report, checking for late, delinquent, or missing invoices, and payments.
  • Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
  • Created and maintained internal job descriptions and postings to accurately reflect roles.
  • Processed, verified and maintained personnel-related documentation.
  • Explained company personnel policies, benefits and procedures to employees or job applicants.
  • Responded to inquiries from current and prospective employees related to benefit programs, payroll issues.
  • Assisted in developing job descriptions and person specifications.
  • Created job postings using online job boards or other recruiting methods as requested by hiring managers.
  • Managed leave of absence requests including FMLA and short-term disability paperwork submissions.
  • Created, organized, and maintained employee personnel files to keep sensitive data secure.
  • Responded to internal and external HR-related inquiries or requests.
  • Performed background checks on applicants prior to extending an offer of employment.
  • Maintained employee personnel files in compliance with applicable laws and regulations.
  • Coordinated employee benefits programs, including health insurance and retirement plans.
  • Assisted in administering employee benefit programs and worker's compensation plans.
  • Assisted with planning, organizing and coordinating company events.
  • Prepared materials and reports for compliance audits.
  • Prepared new hire packets and termination documentation for human resource department.
  • Facilitated new hire orientations and employee training sessions.
  • Managed confidential employee information with discretion and integrity.
  • Assisted with administering employee benefit programs and worker's compensation plans.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Managed office supplies inventory and placed orders when necessary.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Raised funds by organizing multiple events and diligently managed details to meet deadlines.
  • Managed database systems containing customer contact information.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Maintained inventory of office supplies and placed orders when necessary.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Greeted visitors and provided general information about the company.
  • Developed and maintained filing systems for confidential documents and records.
  • Processed invoices for payment using accounting software applications.
  • Compiled data from various sources into organized reports for review by management team.
  • Conducted research on various topics as requested by management.
  • Proofread content for typo-free emails and documentation.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
  • Prioritized and organized tasks to efficiently accomplish service goals.
  • Completed day-to-day duties accurately and efficiently.

Skills

  • Decision-making capacity
  • Invoice processing
  • Travel arrangements
  • Business administration
  • Cash reconciliation
  • Data analysis proficiency
  • Calendar management

Affiliations

I have 10 grandchildren that always are into some sort of event or sport. We try to attend as many as we can.

I love to play cornhole, and have a crafty side as well.

References

References available upon request.

Timeline

Business Office Associate

C A Russell Ford formerly Sunny King Ford
07.2001 - Current

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Kimberly Reaves