Kimberly Stanek
Littleton,CO
Summary
Enthusiastic and adaptable administrative professional with over seven years of experience in office management, property management, and executive support. Proven expertise in maintaining organized filing systems, preparing contracts and expense reports, coordinating onboarding processes, and utilizing platforms such as Yardi, MRI, Concur, and Microsoft Office Suite to streamline operations. Skilled in managing tenant correspondence, tracking payments, and supporting accounts receivable processes. Adept at coordinating meetings, events, and logistics while fostering collaboration and ensuring compliance. Self-motivated, detail-oriented, and dedicated to delivering efficient solutions and improving workplace productivity.
Overview
14
14
years of professional experience
Work History
Administrative Assistant
NexCore Group
Denver, CO
03.2025 - Current
- Managed calendars, scheduled meetings, and coordinated appointments across internal teams and external departments.
- Prepared correspondence, reports, and presentations using Microsoft Office tools with consistent accuracy.
- Organized filing systems, maintained records, and retrieved documents to support daily office operations.
- Responded to phone calls and emails, routing inquiries to appropriate staff promptly.
- Entered data into spreadsheets and databases, ensuring updated and reliable information.
- Created SOPs and process documents for a team of 40 employees.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Managed all ESG initiatives for all properties throughout the United States.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Facilitated training sessions for new software tools, increasing team productivity and reducing learning curves.
- Enhanced communication within office, establishing weekly newsletter summarizing key updates and achievements.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Strategically planned and implemented various platforms to enhance organization and efficiency for leases, file keeping, and property management.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Dealer Trade Driver
Self-Employed
07.2024 - 02.2025
- Logistics & Timely Deliveries: Safely transported vehicles to and from designated destinations while ensuring timely and accurate completion of deliveries.
- Operational Efficiency: Conducted pre-trip inspections to ensure vehicles were in optimal working condition, identifying and reporting maintenance needs or issues to management.
- Communication & Coordination: Regularly updated customers regarding delivery schedules or changes and coordinated adjustments to meet client expectations.
- Documentation & Compliance: Ensured compliance with company policies by maintaining detailed records of deliveries, schedules, and vehicle inspections.
- Customer Relations: Maintained positive relationships with clients through courteous and professional interactions, addressing inquiries promptly to ensure satisfaction.
Administrative Assistant
CORE Consultants Inc.
02.2023 - 07.2024
- Office Operations Management: Oversaw daily office functions, including reception duties, client greetings, and scheduling conference rooms to ensure smooth workflows.
- Document & File Organization: Maintained an organized filing system, uploaded documents to shared drives, and routed correspondence internally and externally for signatures, distribution, and filing.
- Supported new hire onboarding by collaborating with leadership, requesting logins for necessary platforms, and ensuring successful integration through follow-up communications.
- Prepared monthly expense reports using Concur, assisted with project audits, and tracked budget to maintain accuracy in financial reporting.
- Organized team events and celebrations, managed logistics for special meetings, and curated personalized employee touchpoints to enhance team engagement.
- Data Management: Maintained accurate client and prospective client data in Salesforce/Unanet CRM systems, ensuring consistent updates and well-organized records.
- Meeting Coordination: Scheduled meetings, prepared necessary materials, tracked action items, and ensured follow-up on critical next steps.
- Process Improvement: Developed standardized processes to streamline documentation and operational workflows, enhancing team efficiency.
Office Manager-Administrative Assistant
Farmers Agency
04.2021 - 01.2023
- Client Assistance: Provided personalized support for clients, addressing their policy needs and ensuring exceptional service.
- Client Assistance: Delivered tailored support for clients, addressing policy needs and enhancing service quality.
- Operational Efficiency: Developed onboarding processes, optimized office procedures, and ensured seamless integration with Salesforce and other tools.
- Leadership & Mentorship: Conducted weekly meetings with agency owner, guided inside sales team, and facilitated professional growth for team members.
- Operational Efficiency: Created onboarding processes, streamlined office procedures, and integrated Salesforce with other tools.
- Employee Development: Held weekly one-on-one meetings to address obstacles, problem-solve, and provide support to help team members achieve success.
Leasing Consultant-Administrative Assistant
Camden Property Trust - Belleview Station
09.2019 - 02.2021
- Leasing & Resident Relations: Successfully leased apartments to prospective residents while establishing strong relationships and maintaining communication throughout lease terms to ensure satisfaction and retention.
- Streamlined workflows using OneSite and YieldStar to manage vacancies and organize vendor visits and office supplies, enhancing operational efficiency.
- Operational Efficiency: Streamlined workflows by utilizing platforms like OneSite and YieldStar to manage vacancies and organize vendor visits and office supplies.
- Coordinated team meetings and collaborated with office and maintenance staff to meet ownership quotas, fostering a positive work environment.
- Ensured accuracy in lease documentation, maintained market survey data, and adhered to fair housing laws, supporting compliance and efficient rent collection.
Lead Server - Club Accountant
Howl at the Moon
11.2016 - 03.2020
Leasing Consultant-Administrative Assistant
Alliance Residential Company
07.2019 - 10.2019
- Leasing & Resident Relations: Achieved leasing goals by building positive relationships with residents and maintaining open communication to ensure retention and satisfaction.
- Operational & Platform Management: Used Yardi, CRM, and YieldStar platforms to manage vacancies, record market data, and streamline leasing processes, including vendor coordination.
- Event Planning & Community Engagement: Organized monthly themed resident events to foster community connections and enhance resident experiences.
- Team Collaboration & Support: Strengthened teamwork by coordinating staff meetings, collaborating with office and maintenance teams, and maintaining an organized office environment.
- Compliance & Administrative Duties: Managed lease documentation with precision, ensured compliance with fair housing laws, and supported rent collection and lease violation procedures.
Assistant Manager, Administrative Assistant
Post River North
07.2017 - 07.2019
- Leasing & Resident Relations: Received Star Sales and Ranked in the top 10% of leasing consultants nationwide for exceptional leasing performance and consistently exceeded monthly leasing goals. Built lasting relationships with residents to drive satisfaction and retention.
- Assistant Manager Promotion: Promoted to Assistant Manager for outstanding leadership and team collaboration, creating a positive and goal-driven work environment.
- Accounting & Reporting: Performed detailed accounting duties, including variance reporting, event budgeting, and processing rent payments. Monitored delinquent accounts and provided accurate weekly financial reports to corporate leadership.
- Operational Efficiency: Leveraged platforms such as Yardi, CRM, and LRO to manage vacancies, track market data, and ensure accuracy in lease documentation.
- Event Planning & Community Engagement: Designed and executed monthly themed resident events, managed guest suite reservations, and enhanced community appeal by redesigning model apartments.
- Compliance & Administrative Duties: Ensured compliance with fair housing laws, coordinated staff meetings, and communicated critical legal updates to both team members and residents.
Server/Trainer
Chili's Restaurant
03.2013 - 11.2016
Education
High School Diploma -
Cheboygan Area High School
Cheboygan, MI01-2012
Skills
- Self Motivated and Positive Mindset
- Adaptable and Versatile Professional
- Documentation Management
- Efficient Time and Task Management
- Strong Organizational Acumen
- Workflow Streamlining and Process Optimization
- Quality Assurance and Analytical Problem-Solving Skills
- Collaborative Leadership and Team-Oriented Management
- Exceptional Communication Skills (Written and Interpersonal)
- Office Coordination
- Record Keeping
Timeline
Administrative Assistant
NexCore Group
03.2025 - Current
Dealer Trade Driver
Self-Employed
07.2024 - 02.2025
Administrative Assistant
CORE Consultants Inc.
02.2023 - 07.2024
Office Manager-Administrative Assistant
Farmers Agency
04.2021 - 01.2023
Leasing Consultant-Administrative Assistant
Camden Property Trust - Belleview Station
09.2019 - 02.2021
Leasing Consultant-Administrative Assistant
Alliance Residential Company
07.2019 - 10.2019
Assistant Manager, Administrative Assistant
Post River North
07.2017 - 07.2019
Lead Server - Club Accountant
Howl at the Moon
11.2016 - 03.2020
Server/Trainer
Chili's Restaurant
03.2013 - 11.2016
High School Diploma -
Cheboygan Area High School