Kimberly Thomas
Milton
Summary
Detail-oriented Paralegal and Legal Executive Specialist with 27 years of experience in plaintiff and defense roles across Florida Workers' Compensation, Employment Law, and high-profile mass tort litigations. Skilled in delivering comprehensive administrative support and conducting extensive legal research to optimize legal office operations and collaborate effectively with executives.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Office Manager, Managing and Registered Paralegal
ELLIS LAW PLLC
PACE, FL
03.2025 - 06.2026
- Managed case files and documentation for various legal matters.
- Coordinated attorney-client communication, ensuring clarity and timely updates.
- Assisted in drafting legal documents and pleadings accurately.
- Conducted legal research to support attorney strategies efficiently.
- Organized case schedules and maintained deadlines meticulously.
- Reviewed and summarized discovery materials for attorney review.
- Trained junior paralegals in office procedures and best practices, fostering a knowledgeable support team.
- Implemented process improvements that streamlined workflow and reduced turnaround time.
- Represented attorneys at state and federal court hearings.
- Supervised paralegals, law clerks and other staff members on various projects.
- Handled confidential information with discretion while maintaining security protocols.
- Provided support to attorneys in the preparation of motions, briefs and other legal documents.
- Assisted attorneys in preparing settlement agreements between parties involved in litigation matters.
- Analyzed laws, rulings and regulations to determine their effect on client's specific situation.
- Prepared exhibits for trial by organizing evidence into a logical format for presentation to the jury or judge.
- Drafted pleadings, affidavits, summonses and complaints for filing with courts.
- Proofread all final drafts of legal documents prior to submission or filing with court system.
- Conducted interviews with clients and witnesses to obtain information pertinent to cases.
- Researched, compiled and organized legal documents for use in court proceedings.
- Reviewed incoming mail from clients and responded appropriately based on instructions from attorney.
- Organized deposition transcripts, witness statements and interrogatories as part of discovery process.
- Filed pleadings and paperwork with court clerk to meet strict deadlines.
- Entered data into and managed litigation databases and Excel spreadsheets.
- Used WestLaw and LexisNexis to examine secondary sources, statutory, and case law and federal and state regulations.
- Trained staff on office procedures and case-specific duties.
- Organized exhibits for trial by preparing materials and supporting documentation.
- Oversaw preparation and filing of legal documents, ensuring compliance with court requirements.
- Managed case management systems for efficient tracking of deadlines and client communications.
- Led a team of paralegals, providing mentorship and training on best practices and legal procedures.
- Developed streamlined processes for document review, improving turnaround time for case preparation.
- Coordinated discovery requests, gathering evidence and materials to support litigation efforts.
- Analyzed case law and legal precedents to inform strategic decisions on ongoing cases.
- Facilitated communication between clients, attorneys, and external parties to ensure alignment on case strategies.
- Implemented quality control measures to enhance accuracy in legal documentation and filings.
- Managed case deadlines proactively, ensuring all required filings were submitted accurately and on time.
- Improved overall efficiency by streamlining paralegal processes and implementing new case management software.
- Increased accuracy in document drafting by establishing standardized templates for commonly used legal forms.
- Conducted regular performance evaluations of paralegal staff, providing constructive feedback aimed at driving continuous improvement.
- Implemented training programs for new paralegals to accelerate their integration into the team and improve productivity.
- Conducted thorough research and analysis of legal issues, enabling informed decision-making for clients and attorneys.
- Assisted in mediation sessions as needed, preparing materials to facilitate productive discussions leading to negotiated settlements.
- Reduced company costs by negotiating favorable contracts with vendors and service providers for the legal department.
- Supported attorney-client relationships through effective communication, trust-building initiatives, and responsive assistance.
- Enhanced client satisfaction by delivering high-quality work product and maintaining clear communication throughout each case.
- Assisted in trial preparation, organizing exhibits and witness files for efficient courtroom presentation.
- Maintained up-to-date knowledge of relevant laws, regulations, and industry trends impacting client cases or firm operations.
- Collaborated effectively with attorneys, contributing to successful resolution of complex litigation cases.
- Optimized workflow within the legal department), redistributing tasks among team members according to skillset alignment or workload balance needs.
- Led a team of paralegals, providing mentorship and guidance to ensure timely completion of tasks and professional growth.
- Coordinated with expert witnesses during discovery process, obtaining valuable testimony beneficial to case outcomes.
- Oversaw recordkeeping systems within the legal department), ensuring compliance with applicable standards while improving information accessibility.
- Strengthened internal collaboration between attorneys and paralegal staff through regular meetings focusing on knowledge sharing.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Maintained and updated organized client contact information to keep in touch with clients and provide updates on cases.
- Assisted counsel in preparing answers, providing documentation, and information for discovery request.
- Liaised with other paralegals and legal staff to complete common tasks on schedule.
- Communicated with clients, opposing counsel and court personnel to keep all parties informed on case updates.
- Helped attorneys prepare for trial by organizing exhibits and calling on witnesses to testify at hearings.
- Conducted detailed client intakes and entered information into company database.
- Assisted in preparation of settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
- Summarized depositions, legal documents and other material to provide attorney with relevant material for cases.
- Conferred with clients and other involved parties to gather and track case information.
- Communicated pertinent information to clients via phone, email, and mail.
- Contacted clients to schedule appointments and discuss progress of cases.
- Revised and finalized letters, briefs, and memos.
- Interviewed clients to obtain information relevant to cases.
- Researched statutes, decisions, legal articles, and codes.
- Produced legal documents such as briefs, pleadings and appeals.
- Collaborated with attorneys to develop strategies for each case.
- Researched and analyzed legal issues and cases to provide accurate advice to clients.
- Assisted attorneys with reviewing and organizing witness reports.
- Created weekly, monthly, and quarterly expense reports.
- Prepared various exhibits for attorneys for public meetings, zoning commission meetings, and legal resolutions.
- Wrote and filed pleadings with State court on schedule to maximize case success.
- Contacted witnesses to testify under oath at court hearings.
- Analyzed deeds of trust to verify grantor, grantee, trustee and loan amounts for executive leadership.
Florida Registered Paralegal/Team Leader
Levin Papantonio et al.
Florida, USA
06.2020 - 02.2025
- Reviewed and organized legal documents, including pleadings, motions, and briefs, to ensure compliance and accuracy.
- Conducted research on relevant laws, regulations, judicial decisions, and legal articles.
- Assisted in the preparation of legal arguments and memoranda of law.
- Handled high-pressure situations to meet time-sensitive tasks and deadlines at state and federal levels.
- Participated in mediation sessions by preparing necessary materials and taking notes during meetings.
- Excelled in customer service by managing multiple tasks and collaborating effectively within a team environment.
- Conducted legal research to support case preparation and enhance attorney strategies.
- Drafted and reviewed legal documents, ensuring compliance with relevant regulations and accuracy.
Florida Registered Paralegal W/C Supervisor
Thomas F. Condon PA
Florida, USA
01.2017 - 12.2020
- Advocated for injured workers' compensation claimants to ensure fair access to benefits.
- Reported to partners on case progress and provided solutions for complex legal issues to support strategic decision-making.
- Presented oral arguments in court on behalf of clients during hearings and trials.
- Negotiated on behalf of clients with opposing counsels to secure favorable settlements or agreements on contractual terms.
- Prepared motions, briefs, pleadings and other documents for filing in court proceedings.
- Oversaw daily operations, ensuring adherence to safety protocols and efficiency standards.
- Trained and mentored team members, enhancing skill sets and promoting a collaborative environment.
- Resolved conflicts among staff, fostering a positive work atmosphere through effective communication strategies.
- Supervised daily operations to ensure compliance with company standards and policies.
- Led team meetings to enhance communication and address workflow challenges.
- Oversaw daily operations to ensure compliance with safety and quality standards.
- Conducted legal research to support case preparation and strategy development.
- Drafted legal documents, including pleadings, motions, and contracts with accuracy.
Florida Registered Paralegal and Supervisor
Walborsky & Bradley, PLLC
Florida, USA
01.2010 - 12.2014
- Coordinated document production and deposition preparation to ensure thorough case readiness.
- Maintained client confidentiality in all matters.
- Attended hearings with counsel, documenting key proceedings for accurate reference and follow-up.
- Analyzed case-related data to support research and inform litigation strategies.
- Supervised daily operations to ensure compliance with legal standards and company policies.
- Trained and mentored staff on best practices in client engagement and case management processes.
- Managed case files and maintained organized records for efficient retrieval and tracking.
- Assisted attorneys in trial preparation by creating exhibits and preparing witness materials.
- Coordinated communication between clients, attorneys, and court officials to enhance collaboration.
- Trained junior paralegals on legal research methodologies and document management systems.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Edited and proofread legal documents to verify accuracy.
- Contributed to firm-client relationship building through professional interactions with clients during meetings or phone calls, conveying empathy while maintaining confidentiality.
- Oversaw daily operations, ensuring adherence to safety protocols and efficiency standards.
- Trained and mentored team members, enhancing skill sets and promoting a collaborative environment.
- Conducted legal research to support case preparation and strategy development.
- Drafted and reviewed legal documents, ensuring compliance with regulations and accuracy.
F R P(Workers Compensation Supervisor)
Conroy, Simberg, et. al
Florida, USA
01.2005 - 12.2010
- Negotiated settlements to resolve disputes, ensuring fair outcomes for all parties involved.
- Collected and organized case materials, including evidence, exhibits, motions, and subpoenas, to support litigation processes.
- Rendered technical and analytical assistance to support attorney litigation needs.
- Coordinated schedules of expert witnesses for interviews and depositions, facilitating timely access to critical testimony.
Paralegal/Case Manager
Barry Silber, P.A.
Florida, USA
01.2002 - 12.2005
- Reviewed and organized legal documents, ensuring accuracy and compliance for effective case management.
- Prepared comprehensive trial notebooks for court proceedings, enhancing attorney readiness.
- Assisted in the preparation of legal arguments and memoranda of law.
- Drafted clear and concise correspondence to clients and attorneys to facilitate communication.
- Created spreadsheets to track case information and deadlines.
- Led initiatives to improve workflow processes within the office, resulting in enhanced team productivity.
- Boosted office productivity by maintaining an accurate calendar of appointments, deadlines, and court appearances.
- Improved document organization by implementing a comprehensive file management system for easy access to essential case materials.
- Streamlined communication between clients and legal staff by managing client inquiries promptly and professionally.
- Ensured compliance with court rules and procedures by accurately preparing and submitting legal filings within established timeframes.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
- Assisted attorneys with trial preparation through thorough research and analysis of relevant laws and regulations.
- Managed complex cases efficiently using specialized software programs designed for paralegal work to track information related to multiple parties over long periods of time.
- Promoted a positive work environment by providing training and guidance to junior paralegals or interns as needed.
- Contributed to successful case outcomes through diligent fact investigation and witness interviews.
- Expedited document review process by conducting initial reviews of key documents for relevance and privilege status.
- Aided settlement negotiations with effective summary reports outlining key points from discovery materials for use during mediation sessions or pretrial settlement talks.
- Maintained up-to-date knowledge of changes in laws or regulations relevant to practice areas through continuous professional development opportunities such as seminars or webinars.
Paralegal/Case Manager
Eraclides, Johns, et. al
Florida, USA
01.2001 - 02.2002
- Defense in workers' compensation and insurance involves representing employers or insurance companies against claims made by injured workers.
- Facilitated document production and deposition preparation to support case strategy.
- Attended hearings with counsel, capturing detailed minutes to inform case progression.
- Ensured strict client confidentiality in all matters, upholding ethical standards.
Education
Certificate in Esthetics - Facial Specialist/Esthetician
Pensacola State College
Florida, USA2016
Associate of Science - Paralegal/Legal Assisting
Pensacola Junior College
Florida, USA1999
Certificate in Nursing - Nursing Assistance
Pensacola Junior College
Florida, USA1991
Skills
- Expertise in legal proceedings
- Corporate Law
- Litigation Support
- Legal research skills
- Claimant and Defensive Experience
- Social Security Disability
- Personal Injury Paralegal
- Catastrophic Injury Paralegal
- Anti-Terrorism Paralegal
- Federal and state courts
- Document preparation
- Evidence organization
- Case management
- Regulatory compliance
- Attorney Support
- Client communication
- Financial compliance
- Financial regulations
- Compensation management
- Payroll compliance
- Team leadership
- Attention to detail
Affiliations
VOLUNTEER EXPERIENCE AND CHARITABLE CAUSES
- FJA - Florida Justice Association Tallahassee, FL - 2023 / Present
- Park Lane Jewelry Distributor – 2024 / Present
- Volunteer for Favor House Battered Women’s Shelter Florida – 2024 / Present
- Krewe of Aphrodite - Active Member - 2020 / Present
- Krewe of Les Harlequins- Active Member - 2019 / Present
- Krewe of Lafitte - 2016 / Present
- American Cancer Society
- Team Captain for "Kimberly Kaye & The Cancer Kickers,” 2014
- American Cancer Society - October 2013 / May 2014
- Team Captain for "Dare2Dream,” 2013
- American Cancer Society October 2012 / Present
Certification
PROFESSIONAL MEMBERSHIPS AND CONTINUING EDUCATIONAL BACKGROUND
• Notary Public of Florida
• Florida Registered Paralegal - Florida Bar (#0272276)
• Northwest Florida Paralegal Association - Board of Directors: Parliamentarian 2023 / Present
• Northwest Florida Paralegal Association - Active Member and Committee Chair
• Florida Justice Association ~ Active Member - 2023 / Present
• The Florida Bar Association – Continuing Legal Education / Present
• Facial Specialist / Esthetician - Pensacola State College - 2016 / Present
• Licensed Esthetician
• Notary Public of Florida
• Florida Registered Paralegal - Florida Bar (#0272276)
• Northwest Florida Paralegal Association - Board of Directors: Parliamentarian 2023 / Present
• Northwest Florida Paralegal Association - Active Member and Committee Chair
• Florida Justice Association ~ Active Member - 2023 / Present
• The Florida Bar Association – Continuing Legal Education / Present
• Facial Specialist / Esthetician - Pensacola State College - 2016 / Present
• Licensed Esthetician
Custom
- Dana Rose Jackson [251-504-2032]
- Mary Brown [850-393-8522]
- Manuel Alvarez [850-206-6700]
Custom
other,other,other
Timeline
Office Manager, Managing and Registered Paralegal
ELLIS LAW PLLC
03.2025 - 06.2026
Florida Registered Paralegal/Team Leader
Levin Papantonio et al.
06.2020 - 02.2025
Florida Registered Paralegal W/C Supervisor
Thomas F. Condon PA
01.2017 - 12.2020
Florida Registered Paralegal and Supervisor
Walborsky & Bradley, PLLC
01.2010 - 12.2014
F R P(Workers Compensation Supervisor)
Conroy, Simberg, et. al
01.2005 - 12.2010
Paralegal/Case Manager
Barry Silber, P.A.
01.2002 - 12.2005
Paralegal/Case Manager
Eraclides, Johns, et. al
01.2001 - 02.2002
Certificate in Esthetics - Facial Specialist/Esthetician
Pensacola State College
Associate of Science - Paralegal/Legal Assisting
Pensacola Junior College
Certificate in Nursing - Nursing Assistance
Pensacola Junior College