Microsoft 365 Products
Kimberly Woodard
Lakeland,Florida
Summary
Results-driven professional seeking a full-time position to utilize strong interpersonal skills, excellent time management abilities, and problem-solving expertise. Committed to delivering exceptional results, dedicated to making a positive impact and driving organizational growth. Proven track record of success and passion for continuous learning.
Overview
20
20
years of professional experience
Work History
Administrative Coordinator/Permit Technician
Engineered Electric Services/Rev 1 Energy Services
Mulberry, FL
08.2020 - 08.2024
- Ensured smooth day-to-day operations by anticipating needs, addressing potential issues, and efficiently resolving problems.
- Assisted with candidate screening, interview scheduling, and new hire onboarding for efficient recruitment procedures.
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Supported project management efforts by tracking deadlines, maintaining documentation, and communicating progress updates to stakeholders.
- Assisted in preparation of presentation materials, contributing to successful client meetings and proposals.
- Managed inventory of office supplies, ensuring essential items were always in stock.
- Conducted research for special projects, providing valuable insights that informed decision-making.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Successfully acquired necessary permits, NOC's and NTO's for project management support.
Executive Administrative Assistant
Metalcoat, Inc of Florida
Mulberry, FL
10.2015 - 04.2020
- Self-motivated, with a strong sense of personal responsibility.
- Distribute mail and reports daily
- Skilled at working independently and collaboratively in a team environment.
- Establish and maintain filing
- Create work orders and delivery tickets for all orders
- Collect and record timecards, assist with payroll reports and maintain vacation time
- Invoice thru Ariba.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Organized and detail-oriented with a strong work ethic.
Administrative Assistant to the General Manager
Advance Auto Parts
Lakeland, FL
11.2011 - 10.2015
- Managed multiple priorities effectively, ensuring all tasks were completed accurately and on time.
- Reduced errors in documentation by proofreading reports prior to submission or distribution to appropriate parties.
- Organized company events such as conferences, workshops, and team-building activities to promote a cohesive work atmosphere.
- Served as liaison between the General Manager''s office and various internal departments for seamless coordination of activities.
- Assisted in the recruitment process by reviewing applications, scheduling interviews, and organizing candidate information for easy reference during selection discussions.
- Collect and record timecards, assist with payroll reports
Check vendor invoices for accuracy and mail.
Administrative Assistant
Action Professional Recruiters
03.2011 - 08.2011
- Answer phone calls, take messages and respond to routine questions and requests
- Distribute mail and reports daily
- Establish and maintain filing system
- Assist with fax machine, copy machine and other office equipment that may need repair, maintenance or general attention
- Regularly check fax machine for incoming faxes and distribute accordingly
- Scan and edit resumes
- Greet potential candidates and verify all paperwork is properly completed
- Collect and record timecards, assist with payroll reports
- Check vendor invoices for accuracy and mail.
Various Temp Assignments
Action Professional Recruiters
03.2010 - 12.2010
- Answer phone calls, take messages and respond to routine questions and requests
- Sorted and distributed the mail
- Assisted with A/P and A/R.
Transitions Specialist/QA Specialist
Digital Architecture, Inc.
07.2008 - 07.2010
- Served as a member of a dynamic team assisting higher education clients as they transition their print academic catalog content into a database format using the acalog ACMS
- Duties included data entry, highly organized, with strong writing, copy-editing, word processing, and formatting skills
- Computer literacy and excellent attention to detail.
Administrative Assistant/Director of First Impressions
DSM.Net
06.2004 - 01.2008
- Responsibilities included answering a six-line phone system, greeting clients, assisting in office projects and working with other office personnel as needed
- Ordering office products, booking travel, scheduling appointments
- Assisting with A/P and A/R.
Education
High School Diploma -
1985
Skills
- Office Administration
- Google Suite Proficiency
- Multitasking and Organization
- Data Entry
- Microsoft Excel
- Managing office supply inventory
- Travel Arrangements
- Project management experience
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Administrative Coordinator/Permit Technician - Engineered Electric Services/Rev 1 Energy Services
08.2020 - 08.2024
Executive Administrative Assistant - Metalcoat, Inc of Florida
10.2015 - 04.2020
Administrative Assistant to the General Manager - Advance Auto Parts
11.2011 - 10.2015
Administrative Assistant - Action Professional Recruiters
03.2011 - 08.2011
Various Temp Assignments - Action Professional Recruiters
03.2010 - 12.2010
Transitions Specialist/QA Specialist - Digital Architecture, Inc.
07.2008 - 07.2010
Administrative Assistant/Director of First Impressions - DSM.Net
06.2004 - 01.2008
Key West High School - High School Diploma,
Management Experience - Responsibilities
- Performed monthly reports, made bank deposits, prepared payroll, and filed accident reports.
- Conducted all interviewing, hiring, evaluations, and training of associates.
- Analyzed profit and loss statements, conducted store marketing, and obtained percentage goals on a regular basis.
- Handled customer relations in a courteous manner, utilizing my ability to multitask.
- Proven ability to work with little or no supervision and take initiative to handle issues when needed.
Computer Experience
- Windows
- Knowledge and daily use of various PC applications and technologies
- Proficient use of Microsoft Word, Excel and Outlook
- Microsoft PowerPoint; Develop presentations slides, charts and graphs
- Formatting/Printing business documents
- Mail Merge (Letters and envelopes), Columns and tables
- Formatting/printing company reports
- Creating/modifying graphs/charts - Visio
- Creating macros/data filters
- Proficient use of ACT, Autotask and Ariba
Management Experience - Responsibilities
- Performed monthly reports, made bank deposits, prepared payroll, and filed accident reports.
- Conducted all interviewing, hiring, evaluations, and training of associates.
- Analyzed profit and loss statements, conducted store marketing, and obtained percentage goals on a regular basis.
- Handled customer relations in a courteous manner, utilizing my ability to multitask.
- Proven ability to work with little or no supervision and take initiative to handle issues when needed.
Certification
- Certified Dental Assistant
- Dental Radiographer License
- Microsoft Office Suite Certification
Software
Ariba
Sage
Teams
Insightly
Workmax
Procore
Salesforce
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