Kimberly Zazzara

Coordinating with attorneys to produce accurate invoices in a timely manner. Editing attorney's prebills in Prebill Manager. Creating invoices based off of attorney's prebills in Aderant Classic and Aderant Expert. Submitting change requests in InTapp based on attorney requests for new points of contact, addresses, and billfiler information. Posting and mailing out approved bills. Looking up client and matter information as requested and needed in Aderant Classic. Building rapport with attorneys to ensure a good working relationship to enhance overall smoothness during the billing cycle. Communicating with clients regarding questions about invoices. Working with a team of around 15 other billers to meet monthly budgets. Assigned projects as needed.

Work with attorneys and their admins and paralegals to create their monthly invoices. Creating and sending out monthly reports to 5 of our different offices around NY State. Coordinating with attorneys, paralegals, and associates to create appeals to collect payment for deductions made from client. Completing various projects from direct supervisor, including projects containing spreadsheets with Microsoft Excel. Working with Aderant for accounting purposes such as creating Cash Deposits, editing time entries, transferring money, and writing off payments when necessary. Being part of a team of about 15 other billers/account payables. Editing time entries for attorneys when needed. Pulling requested invoices, usually many at a time. Creating cash deposits for AR to apply to bills and invoices for payment. Sort, scan, and deposit checks electronically to bank to deposit and apply towards outstanding bills and invoices, doing cash deposits. Creating prebills per attorney and paralegal requests to adjust time and collect payment. Using Aderant Classic to write off declined appeals and apply deductions when necessary. Proficient in Bill Blast, Aderant, Aderant Classic, Microsoft Outlook, Word and Excel. Was a member of the Community Involvement Committee, and helped spearhead events in the firm to directly impact our community, specially creating a team for the annual National Alliance of Mental Illness (NAMI) Walk and LGBTQIA+ organizations.

Coordinate with Project Managers for billing purposes and assist them with administrative tasks pertaining to projects themselves. Coordinate purchase orders and contract management. Create and update projects in the accounting software based on contracts and firm guidelines. Assist the administrative team as needed.

Verify purchase orders. Manually receive purchase orders into SHIMS (internal computer system). Check shipped parts in relation to what was ordered. Schedule deliveries. Manage receiving calendar. Update product locations into SHIMS. Account for inventory. Liaison between salespeople and receiving supervisor. Liaison between purchasing department and receivers. Update pricing spreadsheets. Side projects from Director of Purchasing as needed. Billing and money handling extraordinaire. Daily cash reconciliation. Handle all the billing for our branch, from invoices of products being shipped to our customers, invoices for parts being picked up at the counter, and all cash sales. Create the daily cash report log sheet for AR. Collect payments on accounts. Handle cash deposits, as well as credit batching. Perform a variety of miscellaneous tasks as given to me from my direct superior, such as making signs, folding checks, and ordering supplies.

Coordinate with Project Managers for billing purposes and assist them with administrative tasks pertaining to projects themselves. Coordinate purchase orders and contract management. Create and update projects in the accounting software based on contracts and firm guidelines. Assist the administrative team as needed.