Kristeena Afanador
Brooklyn,USA
Summary
Enthusiastic and dedicated administrative professional with 4+ years of experience in providing high-level support to executives. Skilled in organizational management, client services, communication, and office coordination. Proficient in handling both administrative tasks and customer-facing responsibilities, with a strong focus on attention to detail and efficient service. A proven team player with excellent problem-solving skills.
Overview
9
9
years of professional experience
Work History
Human Resources- Digital Filer
Hugo Boss
New York, NY
03.2024 - 10.2025
- Organized and maintained electronic files and digital records in a cloud-based document management system.
- Ensured accurate categorization, naming conventions, and metadata tagging for easy retrieval of digital documents.
- Managed the conversion of physical documents to digital formats, ensuring compliance with data privacy and security policies.
- Regularly reviewed and updated file storage protocols to optimize digital file organization and streamline access for team members.
- Coordinated with team members to ensure that all digital files were properly stored, archived, and backed up.
- Assisted with troubleshooting and resolving file management issues, improving overall office efficiency.
- Supported the transition from paper-based filing systems to fully digital file management processes, significantly reducing space requirements and improving document retrieval speed.
Administrative Assistant to Office of CEO
Hudson Bay Capital Management LP
New York, NY
01.2022 - 11.2022
- Managed and coordinated the CEO’s business and personal calendars, ensuring seamless scheduling and timely appointments.
- Greeted and served high-profile guests, including Ambassadors, Congressmen, and Senators, providing top-tier hospitality.
- Assisted in organizing company events, including catering for personal events and logistics for family vacations.
- Maintained confidential filing systems for sensitive documents, insurance claims, and personal records.
- Arranged business and personal travel for the CEO and family, managing flight check-ins and coordinating logistics.
- Screened incoming calls, relayed messages, and maintained communication flow between CEO and staff.
- Managed the CEO’s expenses via SAP Concur and kept track of travel documents (passports, licenses, global entry).
- Managed visitor security by screening and issuing badges to ensure office safety.
- Scheduled conference rooms, prepared agendas, and supported meeting and event preparation.
Office Assistant
Hudson Bay Capital Management LP
New York, NY
09.2019 - 01.2022
- Performed cost comparisons to secure competitive pricing for office supplies.
- Completed monthly expense reports for the Facilities team and assisted with office budgeting.
- Coordinated lunch orders, deliveries, and set-ups for staff and guests.
- Maintained an inventory schedule and ensured that office supplies were adequately stocked.
- Drafted and distributed internal and external communications, including memos and emails.
- Prepared meeting rooms and materials and recorded meeting minutes and action items.
- Managed the repair and maintenance of office equipment to ensure smooth daily operations.
- Assisted staff with special projects and ad-hoc tasks.
- Edited documents for accuracy, ensuring all communications were professional and error-free.
Customer Service / Front Desk Receptionist
LA Fitness LLC
Staten Island, NY
09.2016 - 05.2018
- Managed a high volume of incoming calls, addressing customer inquiries and resolving issues.
- Greeted customers and VIP guests, ensuring a welcoming and professional environment.
- Processed daily customer payments, entering confidential information into the database.
- Assisted in training new staff on company policies, procedures, and customer service standards.
- Scheduled and managed appointments for training, tours, and sales.
- Provided backup supervision for the gym during the manager’s absence, ensuring smooth operations.
Education
Bachelor of Arts - Psychology
College of Staten Island – City University of New York
08-2018
Skills
- Microsoft Suite, Google Workspace, iWork, SAP, SAP Concur, Calendar & Travel Management, Client/Guest Services, Document Management & Filing, Expense Reporting, Event Planning & Coordination, Office Administration, Strong Verbal & Written Communication, File organization, Confidentiality practices
Languages
English
Native or Bilingual
Spanish
Limited Working
ASL
Limited Working
Timeline
Human Resources- Digital Filer
Hugo Boss
03.2024 - 10.2025
Administrative Assistant to Office of CEO
Hudson Bay Capital Management LP
01.2022 - 11.2022
Office Assistant
Hudson Bay Capital Management LP
09.2019 - 01.2022
Customer Service / Front Desk Receptionist
LA Fitness LLC
09.2016 - 05.2018
Bachelor of Arts - Psychology
College of Staten Island – City University of New York