Kristen Gray
Denver,USA
Summary
Dedicated Senior Litigation Paralegal with over 8 years of specialized experience in construction and real estate litigation. Expertise includes managing large document cases, conducting comprehensive discovery, and preparing trial materials for both state and federal courts. Proven ability to streamline litigation processes and enhance case management systems. Adept at collaborating with multiple departments to ensure compliance and effectiveness in legal operations, positioning to deliver significant contributions to any legal team.
Overview
30
30
years of professional experience
Work History
Executive Assistant, Strategic Initiatives
PIHMA (Phoenix Institute of Herbal Medicine and Acupuncture)
Phoenix, AZ
03.2024 - Current
- Conduct daily administrative tasks, including scheduling, meeting notes, and strategic planning sessions with corporate officers and the legal department. Collaborate with the administrative team across both colleges - Acupuncture and AMCoH (American College of Homeopathy).
- Initiate and establish a billing system for tuition programs in partnership with banks and outside service organizations; oversee tracking and assist with accounting processes for tuition and clinic income streams. Optimize the tuition payment process for students and clients of the clinic.
- Manage corporate filings and prepare yearly audit materials; enhance corporate filing and accounting systems for tuition; coordinate with Financial Aid Services to ensure seamless accounting and student services. File quarterly and yearly updates with third-party banking compliance entities.
Lease Administrator/ Account Management
BIG
Phoenix, Arizona
06.2015 - 05.2018
- Oversaw multi-million-dollar commercial accounts for lease administration, ensuring compliance and efficiency.
- Executed daily and monthly oversight of both accounts receivable and accounts payable, maintaining accuracy for all financial transactions.
- Generated reporting for accounts receivable and accounts payable while managing vendor accounts and lease agreements.
- Performed monthly account reconciliation for both receivables and payables, ensuring precise financial reporting.
Administrative Assistant to Executive Director/ Website Database Management
National Association of Railroad Trial Counsel (NARTC)
Phoenix, AZ, USA
01.2013 - 06.2014
- Delivered daily support to the Executive Director, handling website management, membership administration, database updates, and client interactions. Maintained and updated expert and case files.
West Region Lease Administrator
Equity Lifestyle Properties
Phoenix, AZ
03.2011 - 11.2011
- Administered lease management for 46 properties across AZ, NV, CO, WA, and OR, focusing on monthly and annual rent adjustments, processing rent statements and lease agreements using MRI/CITRIX systems; responsible for accounting and processing of over 140,000 tenant rent increases and modifications, maintaining effective communications among tenants, site managers, and corporate regional managers.
Lease Compliance / Lease Administrator / Legal Administrator
Newflower Markets (nka Sprouts Market)
Boulder, CO
03.2006 - 03.2011
- Oversaw daily operations within the real estate and lease office, ensuring a smooth workflow.
- Conducted lease reviews, abstracting, contract management, and corporate filing management.
- Managed licensing processes, including procurement and maintenance for both retail and corporate entities.
- Acted as a liaison across departments: legal, real estate, construction, new store development, accounting, and property management.
- Coordinated and reviewed vendor contracts, ensuring compliance and effectiveness.
- Oversaw scheduling of real estate meetings, collaborating with accounting and vendor relations for upcoming store openings.
- Provided timely billing data to the accounting department for landlord payments.
- Developed and implemented an Excel program that streamlined landlord billing processes.
- Conducted CAM reconciliations for various properties, managing negotiations and communications with landlords.
- Delivered corporate management and administrative support, including booking travel arrangements and managing corporate files.
Office Assistant / Document Manager
Len Ashack – Enrolled Agent
Boulder, CO
03.2004 - 05.2006
- Assisted in managing tax files and maintained day-to-day communication with local, state, and federal tax offices.
- Reviewed and drafted settlement documentation as necessary for tax liens and delinquencies.
Contract and Litigation Paralegal
Hoffman, Reilly, Posner & Williamson
Denver, CO
05.2002 - 12.2004
- Executed paralegal activities specializing in real estate contract management and litigation; managed large document cases (over 10,000 pages).
- Prepared and assisted with comprehensive discovery and court filings for both state and federal cases; took the lead in case management and trial preparations, including witness preparation.
Environmental/Real Estate Litigation Paralegal
Gust Rosenfeld
Phoenix, AZ
05.1996 - 08.2002
- Performed paralegal work encompassing extensive case management for environmental, commercial real estate, and insurance defense cases.
- Specialized in environmental case management for groundwater remediation at the Tucson airport (insurance defense cases).
- Managed case files exceeding 1 million document pages, reviewing, managing, bates-stamping, and cataloguing files; summarized files for use in discovery, deposition, and court filings while providing assistance at trial to manage records.
- Facilitated the delivery of discovery records to court as required by court directions; organized and streamlined file management systems for this case and others within the firm.
- Managed daily case activities for discovery, mediation, deposition, and trial preparations, including document review and summarization (depositions, transcripts).
Education
Associates Degree - Legal Assistant degree
Arapahoe Community College
Centennial, CO05.1991
B.A. - Political Science (double minor Sociology and English)
Fort Lewis College
Durango, CO05.1990
Skills
Lease Administration
Executive Assistant
Billing systems
Tuition payment process
Corporate filings
Audit materials
Third party banking compliance
Client contact
MRI/CITRIX systems management
Vendor accounts management
Lease agreements management
Website management
Database management
Legal administration
Abstracting
Excel program development
Contract management
Licensing
Vendor Contracts
Contract litigation
Docketing
Real estate contract management
Document case management
Trial preparation
CAM reconciliations
Discovery
Pleadings
Court filings
Witness preparation
Environmental case management
Insurance defense cases
Discovery records
Groundwater remediation
Mediation
Deposition
Correspondence
Workers compensation defense
Strategic planning
Communication
Negotiation
Reporting
Time Management
Organization
Microsoft Office
Discretion
Multitasking
Team-oriented
Presentation Skills
Event Organization
Adobe Acrobat
AP/AR billing
Docketing/calendaring
Orbund
Quick books
Summation document
Timeline
Executive Assistant, Strategic Initiatives
PIHMA (Phoenix Institute of Herbal Medicine and Acupuncture)
03.2024 - Current
Lease Administrator/ Account Management
BIG
06.2015 - 05.2018
Administrative Assistant to Executive Director/ Website Database Management
National Association of Railroad Trial Counsel (NARTC)
01.2013 - 06.2014
West Region Lease Administrator
Equity Lifestyle Properties
03.2011 - 11.2011
Lease Compliance / Lease Administrator / Legal Administrator
Newflower Markets (nka Sprouts Market)
03.2006 - 03.2011
Office Assistant / Document Manager
Len Ashack – Enrolled Agent
03.2004 - 05.2006
Contract and Litigation Paralegal
Hoffman, Reilly, Posner & Williamson
05.2002 - 12.2004
Environmental/Real Estate Litigation Paralegal
Gust Rosenfeld
05.1996 - 08.2002
Associates Degree - Legal Assistant degree
Arapahoe Community College
B.A. - Political Science (double minor Sociology and English)
Fort Lewis College