Kristi A. Adams
Hicksville,NY
Summary
Detail-oriented legal and construction professional skilled in project administration and zoning compliance. Successfully managed high-stakes AIA contract documentation while optimizing field team logistics for enhanced efficiency. Proven capability in navigating complex NYC Department of Buildings procedures to prevent project delays.
Overview
20
20
years of professional experience
Work History
Executive Administrator/Office Manager
Call Me Electric, Inc.
West Babylon, NY
09.2023 - Current
- Coordinated executive schedules, optimizing time management and facilitating stakeholder meetings.
- Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
- Direct daily office operations and field team logistics, optimizing routes and service calendars to increase departmental efficiency.
- Developed meeting agendas for senior management, ensuring focused discussions and actionable outcomes. for senior management meetings and took minutes during those meetings.
- Prepared detailed reports and presentations for board meetings, enhancing clarity and supporting informed decision-making.
- Manage end-to-end project lifecycles for permits, change orders, and municipal inspections.
- Oversee the preparation and review of AIA Contract documents, ensuring legal and financial accuracy.
- Conducted research to support strategic decision-making initiatives.
Project Administrator/Class 2 Code and Zoning Representative
Costa Architecture & Engineering LLP
Great Neck, NY
08.2018 - 09.2023
- Served as primary liaison between architects and NYC agencies (Plan Examiners, Building Commissioners, Loft Board, Landmark Preservationist) to facilitate project approvals.
- Managed filings for New Buildings (NB), Alterations (Types 1, 2, 3), and Place of Assembly; specialized in Loft Board IMD Buildings, attended Narrative Conferences, and secured Letters of No Objections.
- Coordinated procurement of Final Certificates of Occupancy and TCOs by aligning BSO requirements with project timelines.
- Mentored and trained team members on NYC development processes and updated DOB NOW/HUB procedures.
Filing Representative/Expeditor
Construction Realty & Services Group/Domani Consulting, Inc.
Valley Stream, NY
09.2015 - 08.2018
- Expedited submittal of critical documents to NYC DOB, keeping projects on schedule.
- Monitored project status and maintained permit tracking systems to ensure compliance and timely approvals.
- Facilitated communication between clients and project teams for timely updates.
- Managed project documentation to ensure compliance with industry standards.
- Coordinated site visits to assess project progress and client needs.
Legal Assistant
Russel Friedman & Associates, LLP
Lake Success, NY
02.2007 - 08.2015
- Drafted legal documents including retainers, cease and desist letters, and answers to support case preparation.
- Managed complex court calendars and assigned attorneys for all appearances, ensuring timely representation; maintained AAA files and legal software data.
- Drafted legal documents and correspondence for attorneys and clients.
- Organized case files and maintained document management systems.
- Assisted in preparing trial exhibits and evidence for court proceedings.
Education
Bachelor of Arts - Multi-Cultural English
SUNY Old Westbury
Old Westbury, NYAssociate of Arts - Liberal Arts
Nassau Community College
Garden City, NYSkills
- Project management
- Project Administration
- NYC Zoning & Code
- Regulatory Compliance
- Loft Board (IMD) Specialist
- Permit processing
- FDNY filings
- DEP filings
- LPC filings
- AIA Contracts
- Occupancy procurement
- Technical Coordination
- DOB NOW
- BIS
- E-filing
- Document Management
- Procore
- Process Improvement
- Resource Scheduling
- Operational Strategy
- Office Management
- Office operations
- Calendar coordination
- Strategic planning
- Team Leadership
- Staff Development
- Team collaboration
- Software
- Microsoft Office 365
- Staff Development
- Team collaboration
Accomplishments
- Licensed New York State Expeditor/Filing Representative
- System Innovation: Implemented a job management program that digitized data entry, reducing manual errors by 25%.
- Project Optimization: Developed a standardized building status reporting system to provide clients with real-time expectancy timeframes.
Timeline
Executive Administrator/Office Manager
Call Me Electric, Inc.
09.2023 - Current
Project Administrator/Class 2 Code and Zoning Representative
Costa Architecture & Engineering LLP
08.2018 - 09.2023
Filing Representative/Expeditor
Construction Realty & Services Group/Domani Consulting, Inc.
09.2015 - 08.2018
Legal Assistant
Russel Friedman & Associates, LLP
02.2007 - 08.2015
Bachelor of Arts - Multi-Cultural English
SUNY Old Westbury
Associate of Arts - Liberal Arts
Nassau Community College