Summary
Overview
Work History
Skills
Timeline
Generic

KRISTIE IRWIN

Grahamsville,NY

Summary

Results-driven Office Assistant with a strong work ethic and proven ability to manage financial operations at NYS DOCCS. Demonstrated expertise in data entry and reconciliation, ensuring accuracy in I/I accounts and commissary transactions. A reliable team player, adept at multitasking and prioritizing tasks to achieve operational excellence.

Overview

21
21
years of professional experience

Work History

Office Assistant 3

NYS DOCCS
Napanoch, NY
04.2023 - Current
  • Supervise Commissary which consists of 3 civilian workers as well as I/I workers.
  • Order and receive items for commissary, request credit on items not received, and follow up to make sure credits are received.
  • Pay for all commissary invoices through vouchering (SFS).
  • Do the vouchering for payment of facility bills through SFS.
  • Post monthly invoices, credits, sales, paid vouchers and paid 909 deposits to Commissary Books. I make sure books are balanced and prepare monthly commissary reports that are submitted to Albany for review.
  • Prepare monthly Postage, Mileage and Recycling Reports that are submitted to Albany for review.
  • Receipt fund from visitors, Click Click, foil requests and correspondence.
  • Reconcile bank statments for all 5 facility bank accounts.
  • Load funds to Incarcerated Individual Release Cards.
  • Verify credit card transactions.
  • Do monthly commissary and storehouse inventories. I investigate any discrepancies and reconcile inventories.

Office Assistant 2

NYS DOCCS
Fallsburg, NY
05.2018 - 04.2023
  • Perform daily operations of Incarcerated Individual (I/I) Accounts. Process I/I funds and I/I payroll, which includes posting receipts and disbursements in a timely manner.
  • Answer letters from I/I's concerning their account in a professional and timely manner.
  • Double check deposits made to I/I Accounts against receipts posted.
  • Prepare Incentive Wage Vouchers for processing weekly.
  • Collect and report all applicable money for the Comptroller's office for processing on AC3312's and AC1286's; biweekly.
  • Balance I/I Deposit Account daily against FSSN reports; making sure any errors are corrected immediately.
  • Process Journal Vouchers when commissary advances are needed or to correct errors in coding.
  • Process vouchers for Commissary invoices, facility utility invoices, and facility PO invoices in an accurate and timely manner.
  • Credit Card Reconciliation
  • Post receipts and requisitions for Office, Household, and Food Inventories

Office Assistant 1

NYS DOCCS
Napanoch, NY
03.2017 - 05.2018
  • Post all receiving and issues in computer for all storehouse, state shop and parole dress items on a daily basis. Generate inventory lists for monthly inventories.
  • Write checks daily on Quicken system for Incarcerated Individual Accounts, IOTF, Agency Advance and Miscellaneous accounts. Post daily deposits to same accounts and print daily registers.
  • Verify guidelines and processes requests for issuance of new mattresses.
  • Maintain gate passes for ongoing services.
  • Assign state vehicles for employee travel as needed.
  • Processed incarcerated individual medical boot orders in a timely manner.
  • Kept and tracked records of all inmate claims; send them out for investigation, prepared paperwork for final decision as per Directive 2733.
  • Daily writing of receipts for incarcerated individual visit money.
  • Prepared payroll check/advises and distribute them on a biweekly basis.
  • Update equipment inventory in computer when changes are noted and new equipment added.
  • Call in service technicians for copiers, elevators and incarcerated individual phone issues.
  • Completed any and all tasks assigned by Steward, HAC, or PAC
  • Maintained an attitude which promotes teamwork and cooperation between co-workers and supervising staff.

Manager

Peters Market
Napanoch, NY
09.2004 - 02.2017
  • In my position as manager I was responsible for ordering, receiving, pricing, and stocking products
  • Responsible for calling in credit on merchandise and following thru to make sure we receive that credit
  • Handled customer service on a daily basis, whether it be helping customers find what they are looking for, taking special order requests, or helping with any problems they may have
  • Throughout the 10+ years I have worked at Peters Market, I was also a cashier.
  • Completed thorough opening, closing and shift change functions to maintain operational standards each day.
  • Exercised good judgment and decision-making in escalating concerns and resolving issues.
  • Enforced customer service standards and resolved customer problems to uphold quality service.

Skills

  • Strong work ethic
  • Good communication skills
  • Data Entry
  • Flexible and Adaptable
  • Prioritization and Time Management
  • Self-Motivated
  • Multitasking and Prioritization
  • Team Player
  • Reliable and Punctual

Timeline

Office Assistant 3

NYS DOCCS
04.2023 - Current

Office Assistant 2

NYS DOCCS
05.2018 - 04.2023

Office Assistant 1

NYS DOCCS
03.2017 - 05.2018

Manager

Peters Market
09.2004 - 02.2017

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KRISTIE IRWIN