KRISTINA ABAJACE
Pittsburgh,PA
Summary
An accomplished administrative professional committed to executive support and performance excellence. Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
15
15
years of professional experience
Work History
Sr. Executive Assistant/ Sr. Business Analyst
WellMed/ United Healthcare Group
04.2019 - Current
- Support Executive Team on day to day tasks, calendar management, travel arrangements, and expense reporting
- Prepared, edited, reviewed, and finalized presentations
- Conduct and manage outcomes of various studies, including analyzing, reviewing, and presenting information for operational/ business planning
- Implement effective/ strategic business solutions through research/ analysis of data and business processes
- Managed time efficiently in order to complete all tasks within deadlines.
- Participated in team projects, demonstrating ability to work collaboratively and effectively.
Executive Assistant to CEO
PA Health & Wellness
07.2017 - 04.2019
- Supported CEO, COO, CFO, and 14 person Senior Leadership team while managing 3 administrative assistants across multiple locations
- Acted as office manager handling all day to day functions, including but not limited to facilities and IT
- Prepared, edited, reviewed, and finalized presentations for Board Meetings, Business Review, and Annual Operating Plan
- Planned all company sponsored functions and events for Pittsburgh office, including Holiday Party for employees and dignitaries
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Assistant
Highmark
03.2015 - 06.2017
- Served multiple Vice Presidents and Directors throughout 6 departments including extensive travel arrangements
- Created employee organizational charts making changes through Human Resources system as needed
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data
- Provided oversight to team building initiatives and overall support for maintenance of employee morale
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
Executive Assistant
JT Thorpe & Son, Inc
01.2014 - 03.2015
- Supported entire office consisting of 20 employees ensuring smooth transition processes through each completed job
- Conduct payroll processing for all active jobs, from data entry through check printing and distribution
- Oversee daily office operations and conduct procurement/inventory control of office supplies
- Updated and maintained aging report; monitoring payments from clients and contacting clients who are past due to arrange payment methods
- Monitored warehouse inventory ensuring goods needed for jobs were available, including assembling job boxes with all important documents.
Executive Assistant
Chip Ganassi Racing Teams
09.2008 - 11.2013
- Served Chief Financial Officer (CFO) and Tax Manager as well as back-up assistant to Owner/CEO
- Managed complex travel arrangements including all changes in scheduled times as well as coordinating pre-planning of trips
- Processed travel expenses and reconciled statements for credit cards
- Supported human resources (HR) department in bi- monthly payroll processing for 200+ employees and data entry of personnel changes
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Education
Some College (No Degree) - Corporate Communications
Robert Morris University
Coraopolis, PASkills
- Extremely Professional with High Level of Discretion
- Problem Solving Skills
- Executive Leadership
- Office Equipment Proficiency
- Report Analysis
- Travel Accommodations
- Administrative Support Specialist
- Payroll
- Conference, Meeting, and Event Planning
- Board of Directors Support
- Office Administration
- Teleconference Arrangements
- Superb Technical Skills
- Accounts Payable and Accounts Receivable
- Advanced MS Office and Google Suite Proficiency
- Time Management
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 55+ employees.
- Successfully executed HPO’s Employee Appreciation Week through handling all requests for executive monitoring sessions.
- Trained and supervised team of administrative assistants across various locations.
- Used Microsoft Excel to create and maintain budget tracking year over year, with visuals.
- Created personal/professional letters, memos and other correspondence.
- Created/developed efficient filing system to facilitate office organization.
- Received a merit increase for strong attention to detail and team player attitude.
Timeline
Sr. Executive Assistant/ Sr. Business Analyst
WellMed/ United Healthcare Group
04.2019 - Current
Executive Assistant to CEO
PA Health & Wellness
07.2017 - 04.2019
Executive Assistant
Highmark
03.2015 - 06.2017
Executive Assistant
JT Thorpe & Son, Inc
01.2014 - 03.2015
Executive Assistant
Chip Ganassi Racing Teams
09.2008 - 11.2013
Some College (No Degree) - Corporate Communications
Robert Morris University
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