Kristina Ramirez
Houston,TX
Summary
Dynamic executive assistant with over 4 years of experience providing comprehensive support to C-suite executives. Adept at managing multiple priorities and coordinating complex schedules, ensuring seamless office operations. Proficient in the Microsoft Office suite, excels at building strong relationships with both internal and external stakeholders. Strong communication and interpersonal skills, coupled with a proactive and adaptable approach, effectively support executive leadership in rapidly changing environments.
Overview
11
11
years of professional experience
Work History
Executive Assistant to COO
Compucycle
05.2019 - 10.2023
- Oversaw and managed 2 warehouses that included a total of 80 warehouse employees and 6 supervisors
- Held weekly production meeting with COO and CEO
- Assist COO with audit preparation yearly to keep ISO Standards, E-Stewards, R2 and NAID certification
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated all decommissioning projects with Exxon Mobil, Apple, Schlumberger and Iron Mountain
- Receiving and summarizing incoming communication and distributing information to appropriate team member
- Engage in problem solving to resolve challenges and avoiding escalating issues to COO
- Prepare and organize documents, presentations, and reports for meetings
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Processed travel expenses and reimbursements for COO
- Coordinated with the Maintenance Manager on the preventative maintenance required for the operational equipment
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
OTR Dispatcher
Tristar freight systems
02.2019 - 05.2019
- Scheduling freight to be picked up from Port of Houston or Railroad
- Providing shipping details to customers
- Reviewing logs of truck drivers
- Documenting all calls, deliveries, routes and times for pickups and deliveries
- Completing paperwork related to shipments, such as invoices
- Handling customer complaints and inquiries
- Negotiating rates and delivery time lines.
- Managed high-stress situations calmly and effectively, ensuring timely assistance to those in need.
- Communicated with drivers and personnel to coordinate timely delivery of goods and materials.
Sales Associate - SEASONAL
Target
11.2018 - 01.2019
- Greeted guests in a professional manner
- Suggested product to customers based on their needs
- Guided customers
- Organized racks and shelves to maintain store visual appeal, engage customers, and promote specific merchandise.
- Prepared merchandise for sales floor by pricing or tagging.
- Helped customers locate products and checked store system for merchandise at other sites.
Logistics Coordinator
RM Transport
04.2015 - 10.2018
- Coordinated drivers and loads
- Developed and confirmed schedules
- Dispatched drivers to pick up containers from Port of Houston
- Received and entered work orders into Excel
- Provide quotes to customers
- Communicated with shipping lines.
- Tracked orders and notified customers of status or potential delays.
- Ensured compliance with industry regulations, reducing the risk of fines or penalties.
- Trained new employees on logistics procedures, promoting a consistent approach across the team.
Sales Associate
Macy’s
10.2012 - 04.2015
Education
High School Diploma -
Waltrip High School
Houston, TX05.2010
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Information confidentiality
- Customer Service-Oriented
- Calendar Management
- Travel Coordination
- Cross-functional Team Coordination
- Organizational Development
Timeline
Executive Assistant to COO
Compucycle
05.2019 - 10.2023
OTR Dispatcher
Tristar freight systems
02.2019 - 05.2019
Sales Associate - SEASONAL
Target
11.2018 - 01.2019
Logistics Coordinator
RM Transport
04.2015 - 10.2018
Sales Associate
Macy’s
10.2012 - 04.2015
High School Diploma -
Waltrip High School
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